This document summarizes the minutes from a company meeting of the Youth Music Rights organization. Key discussion points included status updates on current projects, announcing the member of the month and upcoming events like the holiday party on December 10th and a music symposium on February 20th. The meeting also covered event planning best practices like defining objectives, choosing a venue, targeting demographics, creating a marketing strategy, budgeting, and evaluating success. Attendees were invited to provide input on planning the event series for Spring 2011.

1. Company MeetingEvent Planning 101 November 29, 2010

2. The Usual Sign In Grab Snacks

3. Icebreaker Rock, Paper, Scissors! WINNER – ELIJAH!

4. What’s New? Status of Current Projects Friday’s video shoot at Malonga Center (Tania) KDOL Partnership (Dan) Mixtape (Diaris) Building Event Series (Diaris) Holiday Party – December 10th YMR 2011 event February 20th – All-ages Music Symposium & Concert at La Pena Next Member of the Month: Tania (Emily) Other Announcements Can still apply for GRAMMY Camp – see YMR blog Notes from last week available on blog

5. Interviewing Tania Pulido Member of the Month for December… 2 Parts: Video & Written Blog Questions for Tania? Shooting the responses

6. Did you know? -There is a plastic Island of garbage known as the North Pacific Garbage Patch! It’s estimated to be the same size as Texas or larger. -A film treatment is a written overview of a story and the first draft of a screenplay for a motion picture, television program, or radio play. It is generally longer and more detailed than an outline (or one-page synopsis), and it may include details of directorial style that an outline leaves out. They read like a short story, except told in the present tense and describing events as they happen. There are two types: the original draft treatment, created during the writing process, and the presentation treatment, created as presentation material.

8. Spring 2011 at YMR Names? Themes? Dates: February 20th – May 20th Before Season: Studio Overdrive Mode (auditions, recording, preparing next mixtape) Goals?

9. Event Planning 101 Event title and description Date Objectives Venue Demographic Marketing Strategy Expenses & Budgeting Evaluation

10. Event Title and description Define what type of event it will be Think of a catchy name for event Short 1-2 minute description of event for people

11. Date Holiday Party: December 10th YMR 2011 event: February 20th Give yourself time to plan an event: good events require a lot of pre-planning

12. Objectives Why is this event happening? Why should anyone care? What do you hope to gain? What do you hope others to gain?

13. Venue Location! Location! Location! Rank choices for event: 1. 2. 3. Prioritize supplies needed for event

14. Demographic What type of people do you expect to come to the event? Who are you targeting? Age? From what regions? What are their interests? Target Audience: Race

15. Marketing Strategy How will you get the word out for the event? What will get people to actually make it to the event?

16. Expenses Budgeting is key to every event. What are your expenses? And where should money be spent? Honorarium (artist/comedian/speaker fee), music, equipment, food/catering, marketing (print, online, radio, other), supplies - decorations, security, staff – ticketing/lighting/sound, etc.

17. Evaluation How will you know if you were successful? How will feedback be collected to improve future event? Reflect: on the process and end result

18. To Do List Prioritize planning steps Create a strong team for event Distribute responsibilities amongst team

19. Discussion Questions? What are your key takeaways from today’s meeting? What do you still want to learn? What are the next steps in learning more about this topic?

20. A Week’s Glance YMR . . . Workshop Schedule Tuesday: Music Production 5PM in Room 257 Artist Development 5:30PM in Studio Vocals 5PM in Room 302 DJ Crew 5PM in Room 306 Wednesday: ProTools 5PM in Studio Freestyle 5PM in Room 302 Thursday: Vocals 5PM in Room 302 Piano, Bass, Guitar in Room 306 Friday: Advanced Recording Production 3:30PM in Studio

21. Next Week at YMR Company meeting, Dec 3rd: Topic: Budgeting