1. Financial Tracking System Statistics
and Demonstration
Presented by:
Adam H. Ligon

2. Unpaid Payroll and Travel
Voucher Statistics

3. (Began sending payroll reports to the organization May 2014)
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
Unpaid Payroll Totals - Backlogs
Total

4. $0
$50,000
$100,000
$150,000
$200,000
$250,000
Travel Voucher Totals - Backlogs
Total
(Began sending travel voucher reports to the organization February 2014)

5. Demonstration of Financial
Tracking System

6. Explanation of Process
To begin, data is exported from 4 different systems
which contain payroll, travel voucher data, and various
other information. Then a macro compiles all of this
data into our monthly report.

7. Upper Management Stats
Please note: the following numbers and statistics are for demonstration purposes only.

8. Middle-Management Stats
Please note: the following numbers and statistics are for demonstration purposes only.

9. Lower-Management Stats
Please note: the following numbers and statistics are for demonstration purposes only.

10. Line by Line

11. SharePoint Tab
Similar format is also used for our monthly payroll report.

12. SharePoint
Afterwards the report is posted into a datasheet on SharePoint.
This is where everyone in the organization logs in to update the status of
their travel vouchers (or payroll orders) all at the same time.

13. SharePoint - Features
The columns labeled “Comments” keep track of the updates between the old and new reports.

14. SharePoint - Features
The second set of columns are set aside for the individual units to update with their comments.
The first set of columns are set aside for the organization/FM office to update with any applicable
comments.

15. SharePoint - Features
Please note: this is a very effective tool that encourages transparency, and is also an easy way to
communicate between multiple organizations.

16. SharePoint - Features
If a member wants to e-mail their designated finance POC with a question or a status of their
voucher/payroll order they just have to click on this XML link and it will auto-generate an e-mail for them.

17. SharePoint - Features
Once a month when all of the members have updated their comments this
report is then exported into MS Access, this is where all of the reports are
kept and combined in order to show the current and previous comments.

18. Thank you for taking the time to review this slideshow,
this concludes the presentation.