exclaim! marketing, print and web is proud to present this step-by-step reference guide for Microsoft Word 2010. Microsoft Word 2010 offers the best of all worlds: enhanced features to create professional-quality documents, easier ways to work together with people, and almost-anywhere access to your files. Designed to give you the finest document-formatting tools, Microsoft Word 2010 also helps you easily organize and write your documents more efficiently, and stay within reach so you can capture your best ideas whenever and wherever they occur.

1. quick
reference guide
series
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Word 2010
quick reference guide
Microsoft Word 2010 offers the best of all worlds: enhanced features
to create professional-quality documents, easier ways to work together
with people, and almost-anywhere access to your files.
Designed to give you the finest document-formatting tools, Microsoft
Word 2010 also helps you easily organize and write your documents
more efficiently, and stay within reach so you can capture your best
ideas whenever and wherever they occur.
contact
exclaim today
Alex Stojkovic
Marketing Evangelist
alex@exclaimit.ca
@stojkovic_alex
http://linkd.in/16WOj0V
Visit us online at
From outside the Toronto area
www.exclaimit.ca (416) 889-8345

2. quick reference guide series
Microsoft Word 2010
main screen and layout
marketing, print and web
Your Microsoft Word 2000 main screen and layout breakdown
File tab
Displays the
Backstage View
which allows you
to save, open and
create documents.
Quick Access
Toolbar
A location to
place your most
commonly used
commands.
Horizontal
ruler
Used to gauge the
horizontal
positioning of elements
and a place used to set
Title bar
Located at the top
of the Word 2010
screen,
this displays the
name of the document.
Styles Gallery
Close document
Located at the top
of the Word 2010
screen,
this displays the
name of the document.
Click this to
close and exit
your current
Microsoft 2010 Word
document.
Ruler toggle
Click this
to toggle on/off
display rulers.
The Ribbon
Located across the top
of your window and
below the title bar, this
customizable interface
contains a set of
commands for working
in a document.
Vertical
scroll bar
Gives easy vertical
navigation through
your documents.
Vertical
ruler
Used to gauge
the vertical positioning
of elements.
Browse object
Status Bar
This customizeable
area displays various
items about your
current document.
Horizontal
scroll bar
Gives easy
horizontal navigation
through
your documents.
View buttons
Allows
you to switch
between
Word’s various
document views.
Zoom control
Allows the
zooming
in or out of
your
document.
enables you to
jump to different
areas or features
of a document. .
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088

3. quick reference guide series
Microsoft Word 2010
new document creation
marketing, print and web
Creating a new document in Microsoft Word 2010
Keyboard Shortcuts
General
P1
STE
P3
STE
P2
STE
Open a document
Ctrl + O
Create a new document
Ctrl + N
Save a document
Ctrl + S
Print a document
Ctrl + P
Close a document
Ctrl + W
Help F1
Navigation
Up one screen
Down one screen
Beginning of Line
End of Line
Beginning of document
End of Document
Open Go To dialog box
PAGE UP
PAGE DOWN
HOME
END
Ctrl + HOME
Ctrl + END
F5
Editing
Cut
Copy
Paste
Undo
Redo or Repeat
Ctrl + X
Ctrl + C
Ctrl + P
Ctrl + Z
Ctrl + Y
Formatting
Creating a new document in Microsoft Word 2010 is very easy and one is bound to find
many other potentially useful documents while using the New option. To create a new
document, do the following:
1. Click on the File tab located at the top left corner
2. Click on the New option located on the left side
3. Next, a menu will open up containing iconic previews of various document types
click and open the document template you’re looking to use.
Bold
Italics
Underline
Align Left
Center
Align Right
Justify
Ctrl + B
Ctrl + I
Ctrl + U
Ctrl + L
Ctrl + E
Ctrl + R
Ctrl + J
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088

4. quick reference guide series
Microsoft Word 2010
page layout and margin options
marketing, print and web
Adjusting your document margins
Adjusting your document size
1. Click on the Page Layout tab located
at the top of your word document.
1. Click on the Page Layout tab located at the top of your word
document.
2. Next, click the Margins button and a
drop down menu will appear displaying
many predefined margin layouts.
2. Next, click the Size button and a drop down menu will appear
displaying many predefined size layouts.
3. Lastly, click on a predefined margin
layout or create your own custom margin
layout located at the bottom of the drop down menu.
3. Lastly, click on a
on a predefined
document size or
create your own
custom page size.
Adjusting your document orientation
1. Click on the Page Layout tab located
at the top of your word document.
2. Next, a click the Orientation button
and a drop down menu will
appear displaying two document
layouts; horizontal layout
and a vertical layout.
3. Lastly, click on one of two
document Orientations
and your Microsoft Word
2010 document will
change accordingly.
To create a custom
document size
simply click on the
More Paper Sizes
option located at
the bottom of the
drop down menu.
A Page Setup
menu will next
open where you
can input your
sizing particulars.
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088

5. quick reference guide series
Microsoft Word 2010
formatting your word document
marketing, print and web
Character and paragraph formatting
One of the most simple of Microsoft Word 2010 elements is the ability to change a documents letters, numbers and characters typed. You have varied
controls like formatting text to bold, underline, italicized,change type size or colour. Microsoft Word 2010 has some of the most common text-formatting
commands on the Home ribbon in the font group. The command buttons in the format group contain some of the most basic formatting options.
Format method #1
Format method #2
1. Highlight the characters or paragraph you
wish to change the formatting of.
2. Next, right click your mouse button to
open up a formatting pop-up menu.
3. Next, make the changes to fonts, font
size, text colours, paragraph, styles etc.
1. Highlight the characters or paragraph you wish to change the formatting of.
2. Next, click on the Home tab ribbon located at the top of your document window.
3. On the Home tab ribbon, in the font group, click the down arrow to display your
collection of fonts. Depending on the number of fonts installed on your computer
this list may be long.
4. Listed in alphabetical order, scroll through your list down to the font you want to
next use.
P1
STE
STEP 2
- Right
mouse
click
P2
STE
P3
STE
STE
P1
Right
click
pop-up
menu
Listed are
the most
common
formatting
options for
Microsoft
Word 2010.
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088

6. quick reference guide series
Microsoft Word 2010
proofing tools - spell check
marketing, print and web
Spell check an entire document
t
tex
ped
r ty
You
1. Click on the Review tab located across the top of your Microsoft
Word 2010 window.
Correcting a misspelled word
t
tex
ped
r ty
You
1. Locate words in your
document that have
a distinct red zigzag
underneath them.
2. Next, right click over the
red zigzagged word. A
mini toolbar will pop
open.
2. Next, open up the Spelling Grammar pop-up menu by
clicking on the Spelling Grammar button.
3.
Select from the minipop-up toolbar the
word you intended to
originally type to correct.
4. the word is spelt
If
correctly but doesn’t
appear in Microsoft
Word’s user dictionary
you have 3 additional
options: Ignore, Ignore
All or Add to
Dictionary.
3. Select from the Spelling and Grammar pop-up menu the
correct spelling of mispelt words in your document. The pop-up
menu will highlight in red, words it suspects are spelt incorrectly
and suggest the right one underneath.
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4. Click the Change button if the highlighted below suggested word
is correct. If the suggested word is spelt correctly but doesn’t
appear in Word’s user dictionary you have 3 additional options:
Ignore, Ignore All or Add to Dictionary.
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088

7. quick reference guide series
Microsoft Word 2010
importing illustrations, pictures and shapes
marketing, print and web
Inserting a picture into your document
Inserting Shapes into your document
1. Click on the Insert tab located at the top
of your word document.
1. Click on the Insert tab located at the top
of your word document.
2. Next, click on the Picture button from
the Illustratration group.
2. Next, click on the Shapes button from
the Illustration group.
3. An Insert Picture dialog box will next
pop open. Use the insert dialog box to
locate to the image you want.
3. A Shapes drop box will open up
revealing a collection of lines,
rectangles, basic shapes, equation shapes,
flowcharts,arrows, stars and banners and
conversation call outs.
4. Lastly, select the image and click the insert button.
Inserting clip art into your document
3. Select the shape you wish to use and next move
your mouse onto your document. Clicking the left
mouse button, drag and create your shape.
1. Click on the Insert tab located at the top
of your word document.
2. Next, click on the Clip Art button from
the Illustratration group.
3. In the Search for: box type in a brief
description of what you’re looking for.
Next click the Go button to start a search
of your image.
4. Lastly, click on the clip art/image you want inserted
into your Microsoft Word 2010 document.
contact exclaim! today
Further reference guides available at
www.exclaim it.ca
From the Toronto area, call
(416) 889-8345
From outside the Toronto area,
1(866) 645-7088