Demo Presentation by IBBT on their MyIBBT project collaboration platform targeted at researchers - Amplexor Workshop - 27 April 2010

1. Collaboration using MyBBT
Matthias Priem
IBBT

2. MyBBT – answer 2 needs at IBBT
 Extranet - one stop shop for
 Templates, Logo database
 User manuals, howto’s
 Reporting documents
 ‘Internal’ news
 Home for the IBBT community
 Project collaboration tool
 Replacement of the current project sites & mailing lists
 Integrated system with wiki, blog, discussions, document
library
 One account for all projects
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3. MyBBT – Demo
Accounts are centrally
stored in LDAP/AD
(if you have an @ibbt.be email
address, you already have an
account)
Account is manually approved or
denied by IBBT.
Allow one working day to process
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4. Project activities in
MyBBTUpcoming calendar
- Demo the last X days
items
Track project Customizable to your
activities using RSS! needs
After Login:
Every user has a personal dashboard
-
Quick Links to all your
Aggregates content over all projects
projects
Documents I have
checked out (see further)
Requests
(join projects or approve documents) Shows any RSS feed.
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5. Easily customized
-
Add multiple web views, feeds, or other
dashlets that you see fit…
-
Play around.
Merlin Integration (project planner) in test
Using Web View Dashlet.
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6. Personal Profile
-
Please edit!!!
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7. Please update your profile as detailed as possible
Oh, and.. Change your profile picture, or we
-
will do it for you, using The Hoff!
Let your co-workers find you
Email is required for
mailing lists!
Use one of the
predefined companies, or
have one added by us

8. Tools per project
Upcoming calendar
items
Recent Project
activity
(also via RSS)
Every project has a dashboard Profile for the project
Collaboration tools for each project
-
Aggregates content for this project only!
Your project
Recently modified colleagues
documents
Index of the project
WIKI 8

9. Tools per project
Again: This dashboard is configurable, but not by
anyone!
-
The project webmaster is responsible for this.
Profile page has to be
configured by project
webmaster as well
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10. Tools per project
Project wiki
• Read/Write permissions for everybody in the project.
• Rich text editor
Good Practice:
• Think about structure and implement that before you start
creating pages ‘randomly’
• Wiki effectiveness is very dependant of someone organizing
the whole thing
 Project webmaster should keep an eye on this
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11. Trackable via RSS
Client should support
http(s) authentication!
Project BLOG
• Read/Write permissions for everybody in the project.
• Rich text editor
Linking to an external blog is possible
• Currently Wordpress and Typepad are supported
• Need more? Talk to helpdesk@ibbt.be.
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12. Many view and filter options
• Tag based, metadata based
Document •Library
Good practice: use tags
• Read permissions for metadata is auto-imported!
• MS Office everybody in the project.
• Write permissions for
• Project Level
• WP Level you belong to
Creating a folder structure
•Every WP and SteerCo has a top level folder
•Rest is up to you (or webmaster)

13. Result:
Version history, and possibility
to revert if necessary
Good practice: Use Versioning!
1.Click the create new version button
2.Download the working Copy
Document is now locked
Will appear in dashlet as being edited by you
3.When done editing the working copy, upload
it again.

14. Workflow
Document Details
• Online (flash) preview
• Metadata
Every object has a unique
URL

15. Example of a document review
email
• Send document for review to
one WP, SteerCo or individual
users  recipients can approve
or reject document.
• ….Or simply send a
notification email to users or
WP’s

16. To de updated in future
version (after summer
2010)
Calendar functionality
• Day – Week – Month views
• Read/write access for everyone
Calendar - Good Practice
• Read/ Write access for everyone
• Webmaster should be responsible to
• make sure all data is there
• make sure all data is accurate.

17. Discussion board = mailing list
• Every new topic is being sent to either
• Entire project
• One of the work packages
• Users get links to reply in email
• Mailing lists as we know it will not be used
anymore.
• Example

18. Creating a new discussion topic
Choose who should
see the topic
Example of the email

19. Member page
All members
WP membership
WP overview
Project rights:
• manager = webmaster
• collaborator = read/write
• consumer = read access
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20. IBBT extranet Feel free to
contribute, contact us
at helpdesk@ibbt.be
Blog will contain
internal newsletter Wiki will contain the
IBBT cookbook
Calendar will
contain IBBT
events
Read access for
everyone on
MyBBT (*)
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21. MyBBT – the future
• Please give feedback!
• Continuous development
Roadmap will be updated on the extranet.
• Documentation
www.mybbt.be (look for extranet wiki)
or: email us at helpdesk@ibbt.be
Many thanks to the CoCoNut colleagues, MyBBT would not be the same without
you
See www.ibbt.be/en/project/coconut for more info 21