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Aras Custom Business Process Management
1.
BEDIFFERENT
ACE 2012 I NTERNATI O NAL Copyright © 2012 Aras. All Rights Reserved. aras.com
2.
ACE 2012
INTERNATIONAL Custom Business Process Management Rob McAveney Director of Product Management Aras www.aras.com Copyright © 2012 Aras. All Rights Reserved. aras.com
3.
Background Business
Process Management (BPM) is intended to be a systematic approach to improving process workflows Processes may include activities that humans perform as well as system activities Processes may cross department, location, company and application boundaries The “big picture” view has BPM tying together people, systems and content to execute repeatable processes in the most efficient way possible Copyright © 2012 Aras. All Rights Reserved. Slide 3 aras.com
4.
Workflow and Lifecycle
Workflow “Process” management Routes items around for action Models things people (or systems) do May have parallel paths, multiple assignments, looping and sub-flows Lifecycles define mutually exclusive statuses “State” management An item may be in only one state at a time Transitions between states often trigger business rules Multiple workflows (automated or manual) may trigger a state transition Conventional BPM solutions sometimes blur the line Most BPM systems do not recognize an item’s / File’s “State” Most PLM systems confuse workflow and lifecycle as the same thing Copyright © 2012 Aras. All Rights Reserved. Slide 4 aras.com
5.
Two Views of
Workflow Workflow drives Life Cycle One overarching Workflow runs for the duration of multiple Lifecycle states Often used for relatively short Lifecycles, like for ECRs Lifecycle drives Workflow A Workflow models the actions required to get from one Lifecycle state to the next Used between states of long Lifecycles, like Active → Obsolete Copyright © 2012 Aras. All Rights Reserved. Slide 5 aras.com
6.
BPM with Aras
Separates state-based rules from process flow Model both simple & complex processes using a graphical UI in web browser Execute repeatable processes based on templates Participate in processes using a consistent browser-based UI Enforces security Leverage PLM content (Items & Files) during process execution Monitor running processes graphically or with reports Analyze process execution data using known APIs Integrate other systems via federation Copyright © 2012 Aras. All Rights Reserved. Slide 6 aras.com
7.
BPM with Aras
Real world example, running in production at Xerox Copyright © 2012 Aras. All Rights Reserved. Slide 7 aras.com
8.
Process Templates
Workflow Maps serve as business process templates, and are used to model repeatable processes Workflow Maps are instantiated (copied) to become Workflow Processes, which actually execute Copyright © 2012 Aras. All Rights Reserved. Slide 8 aras.com
9.
Control Flow Options
Start & End Activities Begin and end workflows, multiples allowed Interactive Voting Voting options defined graphically using Paths Default Paths Handle unresolved voting, automated paths Override Paths “Short circuit” a process when a problem is found Wait For All Inputs Pause the flow until all open branches finish Copyright © 2012 Aras. All Rights Reserved. Slide 9 aras.com
10.
Assignments & Voting
Assign activities to individuals, groups or roles Multiple assignments per activity Make group decisions Assign to all group members, but let one do the work Voting Weights Flexible options to decide which path to follow Majority Rules Pluralities Executive Veto / Override Collect all votes or move on once a decision is made Copyright © 2012 Aras. All Rights Reserved. Slide 10 aras.com
11.
Data Collection
Task Lists Break down the activity into defined steps Require sign-off that certain tasks are complete Variables Collect information during activity sign-off Store in workflow history audit trail or copy to other items Copyright © 2012 Aras. All Rights Reserved. Slide 11 aras.com
12.
InBasket & Notification
Email notifies users of assigned activities Find all assigned activities in one place Perform the work directly in PLM Copyright © 2012 Aras. All Rights Reserved. Slide 12 aras.com
13.
Status & History
Graphical view of the active activities Chronological view of activities, votes and comments Audit Trail Copyright © 2012 Aras. All Rights Reserved. Slide 13 aras.com
14.
Reminders & Escalation
Define a timeline for completion of an activity Dates are adjusted when the activity is activated One or more reminders can be sent before the due date Activity gets escalated to management / designated person if a task takes too long to complete Copyright © 2012 Aras. All Rights Reserved. Slide 14 aras.com
15.
Dynamic Workflow Execution
Change a workflow while it’s running Dynamic activity assignments, either interactively or using custom business rules Dynamic role resolution: assignments to the Owner of the item Robust interaction between business process Workflows and item/object Lifecycles Multi-level workflows (Parent/Child, Sub-workflows, etc) Rich event model to enable business logic and integrations with other systems Connect Aras workflows to other BPM workflows in other systems PLM - Teamcenter, Windchill, ENOVIA MatrixOne, Agile and others BPM - SAP Netweaver, Oracle, IBM Lombardi, WebSphere, Microsoft SharePoint and more Copyright © 2012 Aras. All Rights Reserved. Slide 15 aras.com
16.
Why Aras for
BPM? No user license expenses Combines BPM Workflow & Lifecycle in a single platform Advanced functionality out-of-the-box Highly robust workflow modeling and execution capabilities Web services integration & secure federation Browser-based screens with email notification & alerts Customizations upgrade easily It just works! Copyright © 2012 Aras. All Rights Reserved. Slide 16 aras.com
17.
ACE 2012
INTERNATIONAL Custom Business Process Management Rob McAveney Director of Product Management Aras www.aras.com Copyright © 2012 Aras. All Rights Reserved. aras.com