Tasks for Site Collection Admin Tasks for Farm Admin Slides from SharePoint Cincy Event!

1. March 16, 2012

2. • Open wireless access is available.
• Feel free to Tweet (#SPcincy2012) and blog during the
session.

3.  Tony Maddin
Ascendum Solutions
Senior Practice Consultant
 Tony is a Senior Practice Consultant at Ascendum Solutions
with 15 years of experience as a web developer, web
administrator, web applications administrator, and six
years as a SharePoint administrator. His perspective on
SharePoint administration encompasses: installation,
automation, workflows, power user items, disaster
recovery, and performance tuning. He especially enjoys
leveraging SharePoint as a platform to achieve quality
business results with a variety of customers – both
technical and lines of business.
 Tony serves on many local boards (including the University
of Dayton MIS Advisory Board), is the founder of DAYSPUG,
and now serves as the SharePoint Saturday – Dayton event
coordinator. Twitter: @TonyMaddin
Blog: tonymaddin.net

4.  Clint Richardson
Ascendum Solutions
Senior Practice Consultant
 Clint has over 12 years of progressive IT
experience with extensive knowledge of
network troubleshooting, security, and
architecture, specializing in SharePoint
Administration and infrastructure for the past
five years. He has assisted multiple branches
of the military (most recently in Baghdad, Iraq)
to plan, build, and optimize large-scale
SharePoint deployments in locations around
the world.
 Recently Clint co-authored his first book:
SharePoint Server 2010 Administration 24-
Hour Trainer and currently holds the position
of Senior Practice Consultant at Ascendum Twitter: @ClinteRich
Solutions.
Blog:
pointblankadmin.com

5.  Tasks for the Site Collection Admin
◦ Tony Maddin
 Tasks for the Farm Admin
◦ Clint Richardson
 Q&A
 Closeout
ascendum.com

6. ascendum.com

7. Site Collection Administration Agenda
 List Limits
 Security
 Recycle Bins
 Document Library’s/Lists
 Sub-Sites

8. List Limits
Large lists can have an impact with SharePoint performance.
By default, the list view threshold prevents operations that will
involve more than 5,000 items, such as queries that will return
more than 5,000 items or adding a column to a list that
contains more than 5,000 items.

9. List Limits
Although this is a configurable default, it is strongly
recommend that you keep it. If poorly performing queries are
used on lists with more than 5,000 items, overall throughput
can significantly decrease when you increase this limit.

11. List Limits
Why? – SQL Server
SQL Server uses row-level locking as a strategy to ensure accurate updates
without adversely affecting users who are accessing other rows. However, if a
read or write database operation, such as a query, causes more than 5,000
rows to be locked at the same time, then it is more efficient for SQL Server to
escalate the lock to the entire table until the database operation is completed.
When this lock escalation occurs, it prevents other users from accessing the
table.

12. Security
 The integrity, confidentiality, and privacy of your
organization’s mission-critical information rests
on how secure you make your site — specifically,
to whom you choose to grant access to your site.
 Granting and restricting access to your site is
called managing permissions, and it’s one of
your most important responsibilities as a site
owner.

13. Security
 Follow the Principle of Least Privilege
 Give people access by adding them to
standard, default SharePoint groups (such as
Members, Visitors, and Owners).

14. Security
 Use permissions inheritance to create a clean, easy-to-
visualize hierarchy.
◦ That is, avoid granting permissions to individuals, instead work with
SharePoint groups.
◦ Where possible, have sub-sites simply inherit permissions from your team
site, rather than having unique permissions.
 Organize your content to take advantage of permissions
inheritance:
◦ Consider segmenting your content by security level – create a site or a
library specifically for sensitive documents, rather than having them
scattered in a larger library and protected by unique permissions.

15. Recycle Bins
 Please note items in the Recycle Bins hit against quotas.

16. Document Library’s/Lists
 Monitor Storage
 Monitor Versions

17. Document Library’s/Lists
 Monitor Storage /_layouts/Storman.aspx

18. Document Library’s/Lists
 Monitor Versions
 Versions are exact copies.
 Versions are a cost
◦ Storage
◦ Backups

19. Sub-Sites
 Being able to spontaneously create new sub-
sites can be a great benefit to your
organization.
 But unrestricted site creation can get out of
hand.
 When sub-sites proliferate freely, problems
can arise

20. Sub-Sites
 It’s hard for users to find the right sub-site, or be sure if they have.
 Information can be duplicated in several sub-sites, using up
expensive storage space, and requiring duplicated effort to
maintain.
 Out-of-date information can reside on sub-sites, potentially for
years, showing up in search results. It can be hard to tell what
version of information is correct.

21. Sub-Sites (Questions to Ask)
 How much information may be stored on a site? (That is, how much server disk
space can it take up?)
 Who should have access to this sub-site?
 How long should information be stored on the sub-site?
 How long should the sub-site last?
#SPcincy2012 on Twitter
www.sharepointcincy.com

22. www.sharepointcincy.com

23. Farm Administration Agenda
 Daily Tasks
 Weekly Tasks
 Monthly Tasks
 Questions or Comments

24.  Don’t touch SharePoint only when it’s on fire
 SharePoint is a very complex product and
without regular check can take on a life of its
own
 Left unchecked this can lead to problems that
you don’t necessarily need to have
 So what are the tasks that you need to
perform to insure that this doesn’t happen?
www.sharepointcincy.com

25. www.sharepointcincy.com

26. Daily Tasks for the Farm Admin
 Check the event viewer on all servers
 Monitor server performance
 Check disk capacity
 Failed timer jobs
 Errors in crawl logs
 Errors with user profile sync
 Monitor backup jobs

27. www.sharepointcincy.com

28. Weekly Tasks for the Farm Admin
 SharePoint health monitor
 Use fiddler to check page load times
 Monitor network performance via NetMon
 Select a few random databases and perform
a test restore to DEV
 Archive event logs
 Check for security updates on all servers

29. www.sharepointcincy.com

30. Monthly Tasks for the Farm Admin
 Use WinDiff or Xml Notepad compare previous
web.config to current
 Compare previous baseline screenshots to
current settings
 Update and compare performance baselines
 Analyze performance and growth data to
project resource requirements
 Security audit of environment
 Test your DR plan