Cloud-based email encryption Email is the most important communication tool for an organization. However, a single email containing confidential information could put your entire organization at risk if it’s not securely transmitted. Preventing leakage of confidential information and meeting the regulatory requirements are two significant challenges for your business. Dell EMS Policy Based Encryption is a high performance email encryption service that will help you overcome your email security challenges and meet compliance regulations, including: • Health Insurance Portability and Accountability Act (HIPAA) • Gramm–Leach–Bliley Act (GLBA) • Payment Card Industry (PCI) Data Security Standards • Sarbanes–Oxley Act (SOX) Our encryption solution protects email in a way that’s transparent to employees and includes secure, easy to use message retrieval of encrypted emails. It quickly scans all content and attachments of outbound email to ensure adherence to your policies.

1. Cloud-based email encryption
Email is the most important communication tool for an organization. However, a
single email containing confidential information could put your entire organization at
risk if it’s not securely transmitted. Preventing leakage of confidential information and
meeting the regulatory requirements are two significant challenges for your business.
Dell EMS Policy Based Encryption is a high performance email encryption service
that will help you overcome your email security challenges and meet compliance
regulations, including:
• Health Insurance Portability and Accountability Act (HIPAA)
• Gramm–Leach–Bliley Act (GLBA)
• Payment Card Industry (PCI) Data Security Standards
• Sarbanes–Oxley Act (SOX)
Our encryption solution protects email in a way that’s transparent to employees and
includes secure, easy to use message retrieval of encrypted emails. It quickly scans all
content and attachments of outbound email to ensure adherence to your policies.
Solve your email regulatory compliance challenges today
With our cloud-based service, you can secure email communications across your
organization in days instead of months. There’s no need to install or maintain any
on-premise appliances or software, and we take care of complex digital certificate
and encryption key management.
The policy-based encryption engine not only automatically encrypts emails based
on your organizational policies, it redirects and prevents confidential information
from being sent to the wrong people. Dell EMS also supports secure desktop and
mobile encrypted email message delivery, so you can rest assured there will be no
disruption in email communications with your partners and customers.
Key benefits
• Ensure federal and state
compliance with regulations
automatically without end user
or IT staff intervention
• Prevent confidential information from
being sent to unauthorized recipients
outside of your organization
• Reduce implementation and
maintenance costs using a
100 percent cloud-based system
with digital certificate and
encryption key management
• Quickly implement a comprehensive
email encryption solution that
seamlessly integrates with your
current email infrastructure
• Send encrypted email outside your
organization with secure web-based
message retrieval on all desktop and
mobile devices
Meet regulatory
requirements
with automatic
cloud-based
email encryption
for even the most
complex email
environments.
Easily secure your sensitive or
confidential email communications.
DellTM
Email Management Services (EMS): Policy Based Encryption

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sales representative for more information. This document is provided for informational purposes only. Dell makes no warranties,
express or implied, about the information contained herein. The products or services described in the document are accurate
upon the date of publication but are subject to availability or change without notice at any time. Dell’s terms and conditions of
sale and service apply and are available upon request. Dell and the Dell logo are trademarks of Dell Inc. Dell disclaims proprietary
interest in the marks and names of others. ©2013 Dell Inc. All rights reserved.
March 2013 | Dell EMS Policy Based Encryption Datasheet.indd | Rev. 1.0
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Dell Email Management Services (EMS): Policy Based Encryption
How does EMS Policy Based
Encryption work?
• Encryption policies are created
using the flexible policy
management engine
• Outbound email travels between your
email infrastructure and the service
via a Transport Layer Security (TLS)
encrypted tunnel
• Email message content is quickly
scanned and compared against
your policies
• The service automatically encrypts and
delivers email based on your policies
• Delivers non-confidential email as
unencrypted messages
The Dell EMS difference
• 100% mail delivery
• 100% scanning of email subject,
message and attachments
• 100% cloud-based and does
not require on-premise software
or appliances
• 24 /7 customer support
For more information about any
of our service offerings, please visit
Dell.com/services or contact our
sales team at US: 1-888-318-3201
or BePrepared@dell.com.
Features Description
Policy management
Automatic email
encryption
Secure encrypted
email delivery
methods
Secure reply &
compose
Read receipts
Supports industry
standards
Multi-language
support
The highly customizable policy engine can be configured to support your
organization’s specific needs. With comprehensive, flexible and intuitive rule-
building, administrators can easily define and enable email policies to reduce
the risk of data loss and facilitate your regulatory compliance measures.
Policies can be configured to scan email content, subject and attachments.
Email encryption is automatically enforced based on your organization’s
encryption policies, without requiring user intervention or changing how your
users create and send emails.
The Dell EMS Policy Based Encryption service offers convenient and flexible
email retrieval options for external recipients of encrypted emails. Encrypted
email can be retrieved by any email recipient on any computing platform, and
does not require you to exchange encryption keys prior to sending. By default,
your customers and partners retrieve encrypted email from a secure web
portal, accessible from their desktop or mobile device.
External recipients of an encrypted email use the secure portal to reply to
the message and compose secure messages. This provides two-way email
security.
Enables the encrypted email sender to know when the message was read by
the recipient.
Dell EMS Policy Based Encryption supports standards based encryption
including PKI, X 509 certificates, S/MIME and OpenPGP.
Supports multiple languages for secure global communications.
Email sender
Email recipient
Secure web portal
for email access
Email servers
Inbound/outbound
email (TLS)
Inbound/
outbound(SSL)
Inbound/
outbound
Firewall
Dell EMS Policy
Based Encryption
In/out (TLS)