1. (Updated by SK Ted Sandoval PGK, FN)
DUTIES & RESPONSIBILITIES

2. As Chief Executive Officer, the
Grand Knight is responsible for the
overall welfare of his council. As
leader of the council he is also
responsible for observing the laws of
the Order of his council and to
ensure that these are followed by all.

3. GRAND KNIGHT
PLANNER LEADER
ORGANIZER COMPTROLLER

4. AS A PLANNER, THE GRAND
KNIGHT PLANS A
TO
GRAND KNIGHT

5. Submission of Reports
GRAND KNIGHT
Membership Goals
Insurance Patronage
Luzon Objectives & Policies
Execution of Programs

6. THE GRAND KNIGHT AS
A PLANNER
PLANS FOR THE COLUMBIAN YEAR
IN COORDINATION WITH SERVICE
PROGRAM DIRECTORS
CHURCH ACTIVITY AREAS
COUNCIL ACTIVITY AREAS
COMMUNITY ACTIVITY AREAS
FAMILY ACTIVITY AREAS
YOUTH ACTIVITY AREAS
PRO LIFE ACTIVITIES AREAS
SPECIAL PROJECTS
GRAND KNIGHT

7. AS A LEADER, THE GRAND KNIGHT:
Motivates and Inspires officers and
members
Directs activities of his council
Leads by example
GRAND KNIGHT

8. AS AN ORGANIZER, THE GRAND
KNIGHT:
Ensures smooth functioning of Council
Submits all required reports on time
Organizes & coordinates frequent degree
works
Appoints committees
GRAND KNIGHT

9. AS A CONTROLLER, THE GRAND
KNIGHT:
Countersigns / approves expenses vouchers
Monitors progress of council activities
Conducts periodic audits, together with
Trustees
GRAND KNIGHT

10. The Deputy Grand Knight is second
on command. He Assists the Grand
Knight in all Council affairs and
assumes the leadership role if the
Grand Knight is absent.

11. DEPUTY GRAND KNIGHT
SECOND IN COMMAND IN THE COUNCIL
ASSISTS THE GRAND KNIGHT IN THE OPERATION
OF COUNCIL AFFAIRS
PRESIDES AT COUNCIL MEETINGS IN THE
ABSENCE OF THE GRAND KNIGHT
MEMBER OF THE ADVISORY BOARD INVOLVING
SUPERVISION OF COLUMBIAN SQUIRES CIRCLE
TOGETHER WITH BOARD OF TRUSTEES, SERVES
ON THE RETENTION COMMITTEE
PERFORMS OTHER DUTIES AS ASSIGNED BY THE
GRAND KNIGHT;
CHAIRMAN OF THE RETENTION COMMITTEE

12. As third in command, the Chancellor
assumes the lead role if both the Grand
Knight and Deputy Grand Knight are
absent. He is also responsible for
building member interest in council
activities.

13. CHANCELLOR
ASSISTS THE GK & THE DGK IN THE
EXECUTION OF THEIR DUTIES
TAKE CHARGE OF THE COUNCIL DURING THE
INCAPACITY OR EXTENDED ABSENCE OF GK &
DGK
STRENGTHENS MEMBERS’ INTEREST IN
COUNCIL ACTIVITIES
TAKES SPECIAL INTEREST IN NEW MEMBERS &
THOSE WHO ARE SICK OR IN DISTRESS
PERFORMS OTHER DUTIES AS DIRECTED BY
THE GRAND KNIGHT
CHAIRMAN OF ADMISSION COMMITTEE

14. As spiritual advisor of the council, the
Chaplain leads the group in prayer and
thoughtful reflection. He also serves as
an advisor to members as they develop
and implement church activities.

15. Responsible for supervising and
maintaining council property and
for setting up council chambers for
meetings and degree ceremonies.
He is also responsible for the good
behavior of members and order
during council meetings.

16. WARDEN
PRESENT AT ALL COUNCIL
MEETINGS,ADMISSION & RETENTION
PROCEEDINGS
TAKES CHARGE OF ALL COUNCIL PROPERTIES
SETS UP COUNCIL CHAMBER FOR MEETINGS,
DEGREE WORKS, ETC.
OVERSEES INSIDE AND OUTSIDE GUARDS

17. Responsible for keeping accurate
financial and membership records for
the council and for ordering supplies
from the Supreme Council. He is also
responsible for the collection of all
council dues.

18. FINANCIAL SECRETARY
QUALIFICATIONS:
MUST BE a Third Degree Member in good
standing
MUST BE at least 21 years of age
MUST HAVE the time and IS WILLING to do the
work
The nominee must preferably be:
Approachable, Tactful & Patient
“The many and varied functions of the FS necessarily
entail proper accounting and accurate maintenance of
records.”

19. GIVE THE FOLLOWING NOTICES:
Form 100 to the Supreme Secretary for
any changes affecting status of
membership;
Notify GKs of other councils regarding
exemplification of their members in
the council of the FS;
Notify comptroller of the 4th Degree
Assembly of any transfer of members
to or from the council or of any
suspension made by the council.
DUTIES & RESPONSIBILITIES
FINANCIAL SECRETARY

20. SUBMIT THE FOLLOWING REPORTS
Election Report on or before July 1;
Together with GK, Annual Survey of
Fraternal Activity Report (Form 1728) on
or before January 31;
Make a monthly financial Statement of
cash received, amount turned over to
Treasurer, and amount covered by
Warrant Vouchers for payment of council
obligations.
DUTIES & RESPONSIBILITIES
FINANCIAL SECRETARY

21. KEEP ACCOUNTS & RECORDS
Duplicates of Official Receipts & Record Book
Individual Membership Ledger Card
Copies of Vouchers issued to Treasurer
Constitutional Roll & Membership Roster
Copies of Form 100s of members
Council dry seal
Fourth Degree Roster as furnished by FN
Record of all communications sent and received
CAUSE NEW MEMBERS TO SIGN CONSTITUTIONAL
ROLL
DUTIES & RESPONSIBILITIES
FINANCIAL SECRETARY

22. OTHER DUTIES
Issue Membership Cards
Requisition necessary supplies
Make FS Records available to the Board of
Trustees & District Deputy for inspection &
audit purposes
To serve in the Admission Committee
Remind and assist GK to accomplish & submit
Service Program Personnel Report on or
before August 1st
DUTIES & RESPONSIBILITIES
FINANCIAL SECRETARY

23. DUTIES & RESPONSIBILITIES
“The Financial Secretary’s
important role is underscored by
the fact that he is not elected
by the membership but is
appointed by the Supreme Knight
for a period of three years.”
FINANCIAL SECRETARY

24. COLLECT AND RECEIVE ALL COUNCIL FUNDS & ISSUE
RECEIPTS FOR:
Council Dues, Initiation / exemplification fees
Special Assessments
Monies paid-in for council activities, donation,
contribution, etc.
TURN OVER ALL COLLECTIONS TO TREASURER
Ask a receipt from the Treasurer for all monies turned-
over
DRAWS ORDERS FOR PAYMENT ON THE TREASURER
Initiates payments of council obligations by issuing to
the Treasurer a Warrant Voucher signed by him &
counter-signed by the GK
DUTIES & RESPONSIBILITIES
FINANCIAL SECRETARY

25. Handles all monetary transactions for
the council including the issuance of
all checks drawn from council funds.

26. TREASURER
CUSTODIAN OF ALL COUNCIL FUNDS
RECEIVES REMITTANCES FROM FS & ISSUES
CORRESPONDING RECEIPTS
DEPOSITS COUNCIL FUNDS IN PROPER BANK
ACCOUNTS
ISSUES PAYMENTS TO SUPREME COUNCIL ON ALL
ASSESSMENTS & FOR ALL ORDERS OF THE COUNCIL
KEEPS ACCURATE ACCOUNTS OF THE MONEYS IN THE
GENERAL EXPENSE FUND OF THE COUNCIL & THE
AMOUNT OF MONEY IN ANY SPECIAL FUNDS
ESTABLISHED BY THE COUNCIL
SUBMITS FINANCIAL REPORTS REGULARLY

27. The recorder is responsible for keeping
a true and accurate record of all doings
of the council and for handling all
correspondence for the council.

28. RECORDER
TAKES AND KEEPS THE MINUTES OF THE
MEETINGS OF THE COUNCIL [Admission,
Retention]
KEEPS A TRUE RECORD OF ALL DOINGS OF
THE COUNCIL
CONDUCTS ALL CORRESPONDENCE OF THE
COUNCIL
PERFORMS OTHER DUTIES AS DIRECTED BY
THE GRAND KNIGHT

29. Provides enjoyable, informative and
educational programs. The Lecturer is
sometime the life of a council meeting.
He should research about our Order and
other subject matters that will interest
the general membership.

30. Legal representative for the council.
Responsible for any revisions made to
the by-law of the council.

31. ADVOCATE
ACTS AS LEGAL REPRESENTATIVE OF THE
COUNCIL IN CASE OF TRIAL & INVESTIGATION
OF ANY MATTER OF INTEREST TO THE COUNCIL
MUST BE FAMILIAR WITH THE LAWS OF THE
ORDER
MUST HAVE A WORKING KNOWLEDGE OF
“ROBERT RULES OF ORDER” & “METHODS OF
CONDUCTING A COUNCIL MEETING”;
LECTURE DURING ADMISSION AND COUNCIL
MEETING

32. Both guards make sure that every
person entering council chambers has
a current membership card. They are
also responsible for general chamber
security.

33. GUARDS
INSIDE GUARD/S
TEND THE INNER DOOR OF THE COUNCIL
CHAMBER
CHECK PAID-UP MEMBERS CARDS BEFORE
ALLOWING ENTRANCE
OUTSIDE GUARD/S
TEND THE OUTER DOOR OF THE COUNCIL
CHAMBER
ADMITS ALL VISITORS TO THE INNER DOOR

34. The board of trustees consists of 3
members. Trustees perform the semi-
annual audit of the Financial Secretary’s
books and check the work of the
Financial Secretary and Treasurer.

35. BOARD OF TRUSTEES
CHECK ALL FINANCIAL BUSINESS OF THE
COUNCIL
SERVES AS AUDITORS FOR THE SEMI-
ANNUAL AUDITS
OVERSEE THE WORK OF THE FINANCIAL
SECRETARY & TREASURER.

36. PROGRAM DIRECTOR
DIRECTS THE PLANNING & EXECUTION OF THE
APPROVED PROGRAMS & PROJECTS OF THE
COUNCIL
MANAGES & SUPERVISES THE SIX(6) DIRECTORS OF
THE MAJOR ACTIVITY AREAS OF THE COUNCIL
CHURCH ACTIVITIES, COMMUNITY ACTIVITIES,
COUNCIL ACTIVITIES, FAMILY ACTIVITIES,
YOUTH ACTIVITIES & PRO LIFE ACTIVITIES
CONDUCTS MONTHLY MEETINGS OF THE
DIRECTORATES PRIOR TO GENERAL MEMBERSHIP
MEETINGS

37. MEMBERSHIP
DIRECTOR
PREPARES & IMPLEMENTS PROGRAMS FOR
THE RECRUITMENT OF NEW MEMBERS
CONSULTS THE FOLLOWING COMMITTEE
CHAIRMEN
RECRUITMENT CHAIRMAN
RETENTION CHAIRMAN
FRATERNAL COUNSELLORS

38. Submission of Reports
GRAND KNIGHT
Membership Goals
Insurance Patronage
Luzon Objectives & Policies
Execution of Programs