As part of our continuing webinar series we explore the phenomenon of BYOD and discuss various approaches for creating an effective BYOD policy for your organization.

1. June 26, 2014 presented by…
Johan Hammerstrom
Community IT Innovators
Webinar Series
Build Your Own
BYOD Policy

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3. About Community IT
Community IT Innovators partners with nonprofits to help them solve
their strategic & day-to-day IT challenges.
Strategic
Proactive approach so you can make IT decisions that support your
mission and grow with you
Collaborative
Team of over 40 staff who empower you to make informed IT choices
Invested
We are committed to supporting your mission, and take care of your IT
network as if it were our own
Nonprofit focus
Worked with over 900 nonprofits since 1993

4. About the Presenter
Johan Hammerstrom
President
jhammerstrom@communityit.com
@hammerstromj

5. Agenda
I. BYOD…a brief history
II. Information Services Model
III. Risks v. Benefits
IV. Building your own BYOD Policy
V. 3 case studies

6. Bring
Your
Own
Device

7. Choose
Your
Own
Device

8. Bring
Your
Own
App

9. Mobile
Device
Management

10. Containers

11. BYOD, a brief history…

14. Empowering Users

15. Balancing Priorities
Person
al
Organizatio
n

16. Model
www.stratechery.com, Ben Thompson

17. Data
Services
Apps
OS
Hardware

19. • Email
• Files
Data
•Exchange Server
•File ServerServices
• Outlook
• Word, Excel, PowerPointApps
• WindowsOS
• Dell, HP, LenovoHardware

20. • Email
• Files
Data
•Exchange Server
•File ServerServices
• Outlook
• Word, Excel, PowerPointApps
• WindowsOS
• Dell, HP, LenovoHardware

21. • Email
• Files
Data
•Office 365, Google Apps
•Box, DropBox, OneDriveServices
• Outlook, mobile mail
• Word, Excel, PowerPointApps
• Windows, OS X, iOSOS
• PC, Tablet, MobileHardware

22. www.stratechery.com, Ben Thompson

23. Organization
BYOD

24. Organization
BYOD Organization

25. Organization
BYOD Mobile First

26. Organization
BYOD Mobile First
BYOA

27. Organization
BYOD Mobile First
BYOA

28. Risks
• Security
• Legal
• Financial
Benefits
• Adoption
• Cost
• Flexibility

29. Benefits of BYOD
1. Reduce hardware & support costs
2. Work flexibility
3. Employee availability
4. User adoption and satisfaction

30. Risks of BYOD
1. Information Security
2. Legal
3. Financial

31. Risks of BYOD
(b)
Person
al
(a)
Org

32. 1. Information Security Risks
a) Organization
– Data leakage
– Vector into the company
b) Personal
– Onerous security measures
– Loss of full control of device

33. 2. Legal Risks
a) Organization
– Lack of certainty in case law and legislation
b) Personal
– Personal device could be confiscated
– Personal blurs into the corporate

34. 3. Financial Risks
a) Organization
– Stipends can be more expensive than a single
corporate plan
– IT Support can become entangled
– Mobile Device Management (MDM) can be expensive
b) Personal
– Stipend may not cover full cost…or any at all
– Can be responsible for own support

35. Build your own BYOD
1. Inventory your data
• How sensitive is it?
• Compliance regulations?
2. Identify work roles
• Access to data
• Remote work requirements
• Flexibility requirements

36. Build your own BYOD
1. Identify Benefits
• Prioritize for your Organization
• Establish your strategy
2. Identify Risks
• Risk = Impact * Likelihood
3. Summarize
• Consider your options
• Summarize in a written policy

37. Program Staff Development Executive
Sensitive Data
Medical Records
Donor Contacts Yes Yes
Financial System Yes
HR Records
Less Sensitive
Email Yes Yes Yes
Grant Proposals Yes Yes
Program Mgmt Yes Yes

38. Program Staff Development Executive
Risks
Info Security low moderate high
Legal low low high
Financial low low moderate

39. Program Staff Development Executive
Benefits
Reduce costs Yes
Work Flexibility Yes Yes
Availability Yes Yes
User adoption Yes
Risks
Info Security low moderate high
Legal low low high
Financial low low moderate
BYOD ltd BYOD CYOD
Policy
provide small stipend
& limited access to
information
limited access to
information from
home
fully managed
access to info

40. 3 case studies

41. 1. Goal: 90% of 150,000
workforce
2. Custom Authentication
System
3. Reason: Avoid locked-in
corporate environment
Aggressive BYOD

42. 1. 20% use their own device
2. Increasing restrictions on
personal device use
3. Reason: Security concerns
4. Dropsmack!
Conservative BYOD

43. 1.Identified data sensitivity
2.Created 3 work roles
3.Cost/Benefit analysis
4.Device Policy
Flexible BYOD

44. Upcoming Webinar
Thursday July 24
4:00 – 5:00 PM EST
SharePoint
Taking Another Look
Matthew Eshleman & Steve Longenecker

45. After the webinar
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include any questions that were not answered.
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Link to slides & recording will be emailed to you.