This presentation explains how to build a firm from the ground up using low-cost technology, on-line resources, and better procedures. We discuss software solutions including cloud services like email, document storage and collaboration, online backups and VOIP. On the hardware side, we talk about laptops, Macs and Tablet PCs. We will also briefly explore and explain threats to your electronic data, and we will show you proactive, affordable ways to reduce or eliminate these threats, and the damage that they can do to your business.
You laptop or MacBook can easily get lost or stolen. That is why its critical you encrypt your hard drive. We recommend True Crypt, its free and easy to use: http://www.truecrypt.org/
Most Legal Specific software is moving to the cloud. If not, you can just run Parallels
Allows you to run Windows Programs on a Mac. With Coherence, you might not even know that it is not a Mac. You will need to purchase a Windows Operating System.
Parallels ($80): http://www.parallels.com/
Windows 8 OEM ($100) : http://tinyurl.com/bj4kh6u
All of these link with Microsoft Exchange to get Contacts, To Dos, and Calendars. They are probably more Legal Specific Apps on the iOS system but that is changing.
iPad – (iOS)
Google Nexus (Droid)
Samsung Galaxy Nexus (Droid)
Surface – Windows
This is either a traditional server or a computer acting like a server. A real server does have redundant systems that allow parts to break and it to keep working. There should be less downtime with a traditional server.
Choose over Workstation
64 Bit Operating System
8GB (At Least)
3 Year Warranty
Redundant Systems
Raid 5
Harder to Setup
Everyone wants to go Paperless here is a checklist that will help you:
Make people walk to the printers. Don’t have a printer on every desk
Have a Scanner on every desk
Use a Network Printer
Don’t have a printer on every desk. Make people get up to print something.
Get a Fujitsu ScanSnap. They are the best scanners for the desktop.
50 Sheets
Duplex
Adobe Standard
Fujitsu ScanSnap S1500: $400
Good Review: http://goo.gl/gLv5u6
VOIP Phone
Call Service
Hosted Email
VOIP stands for Voice Over the Internet Protocol. Instead of plugging your phone into a phone jack, you plug it into the internet. There is no need for a PBX at the office.
The advantages are:
Portable, you could bring the physical phone anywhere, hook it up to the internet, and it would work.
Cheaper then traditional land lines.
Web Portals that allow you to forward lines from anywhere to anywhere.
Smartphone Apps
Soft Phones.
8 x 8: http://bit.ly/1hTapbf
http://goo.gl/IcH6fZ
No Healthcare
No Payroll
Never Late
No Lunch Breaks
Mobile Apps
Great Customer Service
Costs: $230 a month
There are a lot of options for email out there, but the new big ones are Microsoft and Google. If you are really comfortable with Gmail and like it, stick with Google Apps. If you like Outlook and live in a Windows environment, Use Microsoft.
If you are comfortable with Gmail stick with this.
Price $50/User/Year
If you are an Outlook user, stick with this.
Multiple pricing options but a basic email address is $5 a month.
Billing & Accounting
Practice Management
Document Management
It costs $399.99 to buy one copy of MS Office that can be used on one computer
It costs $7 a month to rent MS Office. That copy can be installed on 5 computers and upgrades are included.
In 57 months or 4.75 years you would pay off the copy. So it is a better value to buy office
It costs $399.99 to buy one copy of MS Office that can be used on one computer
It costs $7 a month to rent MS Office. That copy can be installed on 5 computers and upgrades are included.
In 57 months or 4.75 years you would pay off the copy. So it is a better value to buy office
Most packages are becoming integrated.
Timeslips requires you to also have an accounting package like QuickBooks or Peachtree.
PCLaw, Tabs 3, and Juris, have billing and Accounting Functions.
Legal specific accounting software makes it harder to commit malpractice.
When choosing legal specific software check to see what it integrates with. If you are using a practice management software, you want to make sure you can export your time entries. You want them to be able to link with Outlook or Gmail. Also, a link to DropBox, Google Drive, NetDocuments is a must.
NetDocuments and Worldox are is a legal specific software, the rest are made for the general public.
These are all public cloud practice management software products:
Clio: http://goo.gl/mDbZ9
There is a discount on Clio for members of the LSBA