How to Write an Informal Business Email in English
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Improve your English writing for business with this guide to email structure, phrases and grammar for writing informal emails to colleagues or coworkers or people you know quite well. Presented by mybusinessenglish.com
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How to Write an Informal Business Email in English
- 1. How to Write an Informal Business Email www.mybusinessenglish.com
- 2. We write informal emails to people we have a close/good working relationship with. • In-company - close colleagues/coworkers • Other company - established working relationship
- 3. We write informal emails on routine or everyday workplace matters. ✗ Hi Max How’re things? BTW I’m quitting! See you (or maybe not). Sally ✗
- 4. Model 1: a Request Subject: marketing meeting concise subject line
- 5. Subject: marketing meeting Hi Brian informal greeting open punctuation (no comma)
- 6. Subject: marketing meeting Hi Brian How was your holiday? small talk
- 7. Subject: marketing meeting Hi Brian How was your holiday? Just writing to ask if you’re attending the marketing meeting in the city. ellipsis: subject (I) and auxiliary verb (am) are omitted (left out) purpose statement beginning with just (also possible is: Just a short email to +V) contractions you’re (you are)
- 8. Subject: marketing meeting Hi Brian How was your holiday? Just writing to ask if you’re attending the marketing meeting in the city. If you are, could you give me a lift please? polite request
- 9. Subject: marketing meeting Hi Brian How was your holiday? Just writing to ask if you’re attending the marketing meeting in the city. If you are, could you give me a lift please? Hope to see you later. positive close ellipsis no subject (I)
- 10. Subject: marketing meeting Hi Brian How was your holiday? Just writing to ask if you’re attending the marketing meeting in the city. If you are, could you give me a lift please? Hope to see you later. Regards Lynne informal/neutral sign off open punctuation no comma (as in teh greeting open punctuation (no comma) for greeting and sign-off
- 11. Model 2: the Response Re: marketing meeting Hi Lynne Hawaii was absolutely brilliant! informal greeting open punctuation (no comma) small talk
- 12. Subject: marketing meeting Hi Lynne No problem - I’ll pick you up at 2.30? promise action will +V ‘spoken’ style language flexible punctuation use of - dash - contractions I’ll (I will)
- 13. Subject: marketing meeting Hi Lynne No problem - I’ll pick you up at 2.30? BTW I’ve attached the report you wanted. use of acronyms (one capital letter represents one word) BTW = By the way,... referring to attachments I’ve attached... (Please find attached... also commonly used.)
- 14. Subject: marketing meeting Hi Lynne No problem - I’ll pick you up at 2.30? BTW I’ve attached the report you wanted. See you later. Brian informal sign-off ellipsis: (I’ll) omitted
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- 21. Summary: 10 Features of Informal Business Emails • Informal greetings and sign-offs • Open punctuation for greetings and sign-offs, and the dash used to link ideas. • Small talk • Purpose statement with - Just writing to +V... Just a short email to... • Ellipsis (I) Hope to hear from you later. • Acronyms e.g. BTW = By the way, ... • Language ‘spoken’ • Contractions e.g. ...if you’re coming... I’ll pick you up... • Action promised with I’ll +V... • Reference to attachments with I’ve attached... or Please find attached...