Digismartek provides document management system software. here explain need,benefits,why used document management system software.

1. Use of Document Management System

2. Why Document Management System Software ?
Need
Process
Benefits

3. Why Do We Need Document Management System ?
Easy and Quicker access to document
Reduced need of storage space
Faster recovery of document in case of disaster
Easy to maintain and customize documents
Create healthy, green environment – due to reduced paper use

4. Process of Document Management System
1
• INWARD
2
• PRE-SCANNING
3
• SCANNING
4
• QUALITY CHECK
5
• INDEXING & TAGGING
6
• DATA ENTRY
7
• STORAGE
8
• OUTWARD

5. INWARD :
 Collection of documents from source
PRE-SCANNING :
SCANNING:
QUALITY CONTROL:
Cleaning and numbering of pages from file
Scanning of documents using different type of scanner.
 Process of cleaning scanned documents.

6. INDEXING AND TAGGING:
 Software used to ease the search of files
DATA ENTRY:
STORAGE:
OUTWARD:
Describe the documents according to the type
Uploading the digitized documents in the server in different
type of format like PDF,JPG,PND & TIFF
Arranging the documents in the original manner before
handing them over to the source

7. Benefits of Document Management System
Access to the requirement information at the right place and right
time.
Reduce time required for information search and hence cuts the
direct and indirect cost
Increase office space and reduce cluster e.g. Paperless Office
Enable selective access to documents for highly sensitive and
complex document structure.
Easy to use Interface and Increase Productivity
Share and Collaborate easily.

8. Domains That Use Document Management System
DMS
Private/CorporateHospitals
Banks
Universities/Educati
on Institutes
Municipal
Corporation
Defense and Navy
Post Office
Cantonment Board

9. 020 -24619295/96/97
+91 -9373936677
+91- 9373461919
www.digismartek.com
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info@digismartek.com
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