This document outlines the process by which the US Army Corps of Engineers ERDC accepts projects over $50k from customers. It establishes that the PI works with the Lab Director to develop a proposal and PSWA form documenting the project scope and costs. If accepted, the PSWA and proposal are approved and funding can be accepted to develop a formal PMP and complete the work. If a project is outside ERDC's mission, the Director is notified to decline the work.

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US Army Corps of Engineers
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2.  Purpose
 Process
► USACE PMBP – Work Acceptance
► ERDC PROC 1000
 PSWA
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3.  This procedure establishes the process by
which U.S. Army Corps of Engineers
(USACE) ERDC will accept a project of
greater than $50K requested by a customer.
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4. BUILDING STRONG® Innovative solutions for a safer, better world

5.  PI initiates a draft proposal and forwards to
Lab Director designee
 Lab Director designee will follow the same
guidelines as SWEPRS
 <$500K Branch Chief
 $500K-$1M Division Chief
 >$1M Lab Director
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6.  Lab Director designee makes final determination on
work scope/appropriateness for Lab’ and ERDC’s
mission and coordinates with other ERDC labs. (4)
 If work is outside of ERDC’s mission, work request
and draft proposal sent to ERDC Director or
designee for final assessment and customer contact
to decline work.
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7.  Lab Director designee
 Determine appropriate agreements, i.e., MOA, MOU, Interagency Agreement, CRADA,
etc. working with Office of Counsel.
 Coordinate with ERDC partners
 Develop PDT
 Determine all anticipated costs for work project
 PSWA part 1 complete
 Approves proposal for submission to Customer (SWEPRS)
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8.  Upon notification by customer of intent to fund
 If burden exemption is required, approval
must be obtained from the ERDC Director
 PSWA part 2 completed, providing
documentation for actions and information
to this point
 Lab management chain of command
approval of the completed proposal, and
documented in the completed PSWA,
provides authority to accept work and
funding.
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9.  Lab Director designee
notifies the customer of
capability to perform
work, and notifies
responsible parties that
funding may be accepted
and programmed.
 Once work and funds
acceptance has taken
place, formal Project
Management Plan (PMP)
will be developed from
PSWA information
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10.  If proposed work is determined to be outside of the ERDC
mission, insufficient ERDC or ERDC-contracted resources are
available, or if no Agreement Document is available to provide
legal and agreeable authorities between the proposed
sponsoring agency and the ERDC, the ERDC Director or their
designee will be notified and provided the proposal and PWSA,
for determination to decline the work request. The ERDC
Director or designee will decline work request and notify
proposed sponsoring agency of this decision.
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11.  A template incorporated into the ERDC Work
Acceptance process and PROC 1000 for
standardized documentation of initial data on
potential projects for acceptance.
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12. BUILDING STRONG® Innovative solutions for a safer, better world

13.  https://team.usace.army.mil/sites/ERDC/PDT/
pswa/default.aspx
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14.  Add capability to include PSWA as an
attachment in SWEPRS
 Determine overlap with PSWA/PMP/SOW and
determine ways to combine requirements to
minimize burden on team
 Work with PSWA designer to improve form
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15.  DPW-Vicksburg: Primary POC - Craig Prevost, Alternate
POC - Tony King, Generic email address -
DPWv@usace.army.mil
 Safety-Primary POC: Jerry Haskins:
Jerry.W.Haskins@usace.army.mil, Alternate POC: John
Lindigrin: John.A.Lindigrin@usace.army.mil, Generic
email address(es): Safety@erdc.usace.army.mil
 Security-Primary POC: Linda D. McGowan, Alternate
POC: Billy R. Crabtree, Email Address:
SecurityERDC@usace.army.mil
 ERDC Contracting-Primary POC: Deannda Sontag,
Alternative POC: Greg Denman, Generic email address
(ContractERDC@usace.army.mil)
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16. Related Procedures
 USACE PMBP – Work Acceptance
(PROC1000)
QMS Procedure for Request for Service
Contract Approval (Draft)
ERDC QMS 11500 Overhead Burden
Exemptions
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17. References
 ERDC Standard Operating Procedure (SOP): Laboratory
Projects Statements of Work (CP 70-1-1), February 2012
 The Geotechnical and Structures Laboratory (GSL) Project
Management Process Guide Project Management Guidance for
GSL Project Managers and Principal Investigators, November 2010
ER 5-1-10, Corps-Wide Areas of Work Responsibility
ER 5-1-11, U.S. Army Corps of Engineers Business Process
CR 37-1-4 SOP: Overhead Burden Exemptions
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18. Questions
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