1. WHEN AN EMPLOYEE
JOINS THE ORGANIZATION

2. BEFORE
EMPLOYEE
ENTERS
THE
ORGANIZATION, FOLLOWING THINGS SHOULD
BE DONE (AFTER SIGNING AND RETURNING
THE OFFER LETTER) :
• Official company welcome letter from HR should be sent to
him. The welcome letter must include joining date, joining
time, work dress code, necessary documents to be brought,
first day’s schedule, his/her mentor, whom to report on first
day etc.
• Checklist for employee preparation should be developed.
Checklist should include assigning computer/laptop, installing
necessary programmes and softwares, providing mail access
etc.
• His/her name to be put up on notice board with a warm
welcome message.

3. AFTER THE EMPLOYEE HAS JOINED THE
ORGANIZATION:
• New employee orientation checklist should be kept in mind.
• Provide copies to the new employee of important documents.
• Show him/her around the facility, pointing out any important
features along the way like emergency exits and hazardous
areas, for example.
• Introduce him/her to people you meet along the way.
• Introduce your new employee to the supervisor they will be
reporting to.
• Show them their work station and where to get any supplies
they might need.

4. CONTINUED……
• Talk briefly about important contacts they will want to
remember, such as the person responsible for ordering
supplies, the payroll person and any others you feel are key
to the operation.
• Explain your organization's mission and its philosophy of
doing business.
• Explain the practices and procedures you use in your
organization.
•Copy of job description, performance and expectations on
job performance standards should be given.
• Details about training and induction programme should be
provided.

6. NEW EMPLOYEE ORIENTATION CHECKLIST:
Personnel file contents
•Job application or resume
•Interview summary
•Reference check information
•Verification of any licenses or certifications required on this person's
job (driver's license, teaching credential, broker's license, etc.)
•Exit formalities of the previous organization.
Complete necessary paperwork
•Receipt for their copy of your employee handbook
•Personal data sheet (MIS) so you will have the information necessary
on emergency contacts, home address and telephone number, social
security number, passport, residence proof, birth certificate, pan card
etc as required by the company.
•Security or identification card information form
•Beneficiary designation forms for your benefit programs (insurance,
pension activities etc) which provide immediate eligibility for all
employees.
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7. PRACTICES AND PROCEDURES OF
ORGANIZATION:
1.
2.
3.
4.
5.
Hours of work and attendance/tardiness policy
Payroll periods
Overtime rules
Training or introductory employment period
Employee benefits for which they are or may become eligible:
• Medical insurance
• Vacation
• Personal leave, jury duty, holidays
• Pension programs, savings programs and/or stock plans
• Life, disability and accident insurance
• Employee activities
• Other benefits you offer and how much the employer will
pay for each
6. Advancement or promotion opportunities and procedures
7. Parking arrangements
8. Union-related information if this person will be in a represented
group
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8. IMPORTANT DOCUMENTS:
•Employee handbook
•Safety plan
•Annual report
•Employee newsletter
•Direct payroll deposit request
•Employee benefit booklet explaining each of the
organization's offered benefits
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