1. ESKA® ACADEMIA
Smart E-Education & Educational Institution Management
ESKA® Academia is a state of the art software system for
the management and e-enabling of educational institutions,
including schools and universities. The system helps in making
education an enjoyable experience and provides an easy-to-
use suite of Web-based tools to perform the never-ending daily
routines of such institutions.
By providing advanced institutional management tools, up-to-
date information, and a rich variety of online resources, ESKA®
Academia takes its users a step further towards excellence.
Built on a choice of databases and using the latest Microsoft
.NET technology, ESKA® Academia provides a seamless
integration of functions to maintain the best in the management
of educational institutions. The system serves an unlimited
number of users and enables effective communication and E-Educational Institution
interaction within the educational pyramid (students, instructors
and parents). Its flexibility and scalability allow for expansion, The E-Educational Institution part of ESKA® Academia
which is achieved by adding new integrated modules and supports interaction between students, instructors, parents,
making the system customisable to the optimal utilisation of and administrators through special Web-based modules.
modern institutions. These modules can be accessed using a unique login name
and password for each user, obtained upon registration. This
access control provides reliable security and confidentiality of
Benefits the handled data.
ƒƒEnhanced communication between parents, instructors,
students and advisors via a variety of easy-to-use Students Area
communication tools. The Students Area part of ESKA® Academia allows students to
ƒƒStreamlined integration of functions, by making information view their grades, schedules, attendance records, and calendars.
seamlessly available for every department.
Information can be filtered, sorted and presented in the form of
ƒƒHigher work efficiency and accountability. professional reports which are easily understood by students. It
ƒƒEfficient distribution and management of the academic staff’s also allows for interaction through text messages and discussion
administrative workload. boards. In addition, students can view and print posted
assignments and quizzes and submit their work to the instructors’
ƒƒReduced result-processing and publishing time.
inboxes.
Key Features Instructors Area
The Instructors Area allows instructors to record, analyse, and
ƒƒSupport for multi-level institution of structures and centralised
report their students’ grades and attendance records in an
administration.
efficient and accurate way.
ƒƒWeb-based application.
ƒƒModular design. ESKA® Academia also provides instructors with a variety of
tools to interact with students and keep parents updated with
ƒƒMultilingual support. the day-to-day activities and students’ performance. In addition,
ƒƒSelf-management of user profile and services within given instructors can easily post quizzes and assignments to students
authorisation. and receive students’ work through their inboxes.
ƒƒAdvanced tools for users to dynamically generate the
educational body structure (headquarters, institution branches
and departments).

2. Parents Area
Upon the institution’s preference, parents are allowed to log
into the system anytime and view up-to-the minute records of
their children’s progress by accessing student grades, schedules,
events, and attendance records. Parents can also send and
receive messages, conduct chat sessions, and post messages to
the online message board.
Advisory Area
The Advisory Area in ESKA® Academia enables advisors to
provide assistance to students throughout their learning journey
in terms of education and conduct. This is achieved by guiding
students to use the system for completing procedures such as
admission, registration, examination, evaluation, major transfer,
institution transfer, and graduation.
The system also allows advisors to guide and assist assigned
instructors and evaluate their performance periodically.
Organisation
Higher Administration The Organisation module is where the organisational structure
is defined. The module offers a tool that helps build the
ESKA® Academia caters for higher administration needs of organisational structure dynamically down to the designated
organisations that have more than one educational institution, number of levels; this includes the internal organisational
such as groups of schools, ministries, and universities with structure.
international presence.
The Higher Administration features help centralise the The organisation’s staff are defined and assigned to roles, and
administration processes and monitor activities. The system system users can have full information about each defined entity
dynamically defines the physical structure of the educational in the organisational structure.
body, classifies and sets educational models (grades, courses
and streams), and provides the institution with administration Academic Affairs
control over educational policies and regulations with the
The Academic Affairs module is where academic data is defined
inherited enforcement on the institutional system.
in a way that would fit all related institutions. It covers the different
programs that the institution(s) provides, and allows defining
Rules and Regulations streams and specialties under each program. The module also
The Rules and Regulations module incorporates the different provides full information about each available course and the
rules of an educational system and adheres to the diverse needs course equivalents in case of institution, stream or plan transfer.
coming from different emerging education standards such as
boards, grades, load and drop standards, and government Academic Calendar
standards and compliances.
The Academic Calendar module manages the institution’s
Moreover, the system enables educational institutions to academic years and semesters in addition to the events that
customise rules that fit for specific cases. the administration defines for admission, issuing certifications,
exams, assessments, adding subjects, withdrawing subjects,
graduations and holidays.
Educational Institution Management
ESKA® Academia provides advanced features that enable
management of student transactions as well as interaction
between parents, instructors, and students.
Most system transactions take place through this working area of
ESKA® Academia.

3. Admission
Through the Admission module, users can track detailed
applicant information, such as demographic information about
the student’s parents, sponsor (individual/ association), and
guardian. It also enables users to track all processes concerning
the student transactions, including the waiting list feature
which enables administrators to place students on waiting lists
throughout the academic year. Moreover, the system manages
the processes of rejecting, accepting and expelling students
partially or completely.
Registration
The Registration module facilitates students’ enrolment in the
proper courses throughout the academic semester and year.
The system offers students online registration services such
as student registration, group registration, and homeroom Student Affairs
registration. The Student Affairs module allows instructors to maintain student
attendance logs for each class, and depict details concerning
The system also offers course management features to add, drop
student performance and conduct through rewards and activities.
and withdraw from courses. In addition it supports internal and
It also maintains student health records in matter of medical
external transfer processes, plan transfers, and network transfers.
history and taken vaccines.
The module also manages graduation and annual promotion
processes. In addition, the module maintains student records of incidents
and disciplinary actions.
Certification
The Certification module manages grades through the following Sections Management
functionalities: The Sections Management module enables users to manage all
issues related to sections, such as the creation, approval, and
ƒƒFills in grades according to academic subjects and
rejection of sections, as well as the definition of section attributes.
assessments.
ƒƒAcquires the approval on student grades from defined Exam Scheduling
instructors before submitting the grades live to be viewed by
students and parents. The Exam Scheduling module automatically generates exam
schedules according to the nature, class capacities and facilities
ƒƒAutomatically calculates percentages, average marks, of the exam, in addition to the period setup and exam policies.
cumulative marks, and ranks in a class. The module also allows for modifying any course after the
ƒƒProvides statistical reports on marks and rankings. automatic generation of schedules to re-set the time and place
ƒƒProvide many templates for certificates and reports to be used manually.
by different schools and universities.
Communication
ƒƒShows grades in points, symbols or percentage formats.
The Communication tools of ESKA® Academia help the
Scheduling educational institution enhance interaction channels between all
stakeholders and set the ground rules for building a collaborative
The Scheduling module significantly reduces the time spent learning community.
creating complex class schedules with sophisticated scheduling
algorithms, considering the instructor availability, class capacity,
ESKA® Academia provides a variety of advanced
facilities types and sizes, course rules, and gender diversity. The
communication tools including:
Scheduling module is carefully designed to help with organising
the students’ optional subject choices and creating all specific ƒƒInstitutional Calendar, which provides a full schedule for
divisions of classes into groups. the student during the academic year.
ƒƒForums and Chat Rooms, which provide an interactive
Fees Management environment for students, parents, and instructors to
The Fees Management module handles all student financial- communicate.
related issues and enables easy fees settlement. All institutional ƒƒNews and Events Room, which enables the institutions to
fees and discounts are defined at the beginning of each publish news and events online.
academic year; the system provides the tools to create bills
templates, customise bills for each student and parent, and ƒƒMessaging Tool, that connects instructors with parents and
monitor all financial transactions between ESKA® Academia students, and vise versa through sending individual and bulk
and the applied Financial System. emails.

4. Cafeteria Management
The system supports the management of cafeteria stock, follows
up on cafeteria transactions such as purchases, and places orders
to other departments such as the kitchen and food stations.
IBDP (Program Management for Schools)
When the system is applied for schools, the IBDP module manages
all students that are registered in the International Baccalaureate
Diploma Program. This includes managing student program
registration, syllabi, past papers, exam registration, in addition
to all extended essay issues
Integration
ESKA® Academia offers tight integration with the Financial,
ƒƒMarquees and Notifications, which provide a comprehensive Human Resources, Payroll, and Inventory modules of ESKA®
communication tool that allows users to announce news and Business Manager. This advanced integration facilitates
events by posting marquees online and sending notification the capture, consolidation, analysis and distribution of data
emails. across the institution, thus allowing comprehensive and efficient
processing of information.
Internet-to-SMS
The system provides a Web-based SMS Notification module
that allows targeted and direct transfer of messages to the
mobile phones of parents, instructors, administrators, and
students, individually or by group (bulk SMS). Furthermore, the er In
ag te
administrator can schedule the sending transaction for later an r
M
dates and times. The system also provides reporting on the SMS
ne
s
es
t-
delivery.
ESKA Busin
to-
SMS
E-Library ESKA®
®
Academia
The E-library module enables users to check library information
and availability of books through the Web. Users can easily check
library hours, lending hours, and Frequently Asked Questions,
and search for publications, in addition to the privilege of ES
virtually borrowing books. K A® C MS
E-Learning
The E-learning module enables instructors to create e-forms
(surveys, assignments, and quizzes) for different subjects. Students
on the other hand can log in to find and fill in the e-forms they
are eligible to use.
Moreover, the E-learning module enables instructors to follow
up on exams and quizzes after they are corrected manually or
automatically by the system.
Fleet Management
IPR® -2004/12/2962 ESK/WA/FL-10:001 Uen-Rev A
The Fleet Management module assists institute administrators to
manage and follow up on their vehicles and student distribution
on buses. Vehicle movements are tracked along with allocated
drivers from departure to arrival points. Vehicle history is recorded
in details covering information such as vehicle insurance, traffic
tickets, drivers, supervisors, accidents, license, and fuel.
ESKADENIA Software, P Box: 1555 Amman 11821 Jordan, Tel: +962 6 5510717, Fax: +962 6 5510719, E-mail: contacts@eskadenia.com
.O.