Project Management: "made simple" using quick connects
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Job aids for initiating, planning, executing, controlling, and closing projects for project team members and project managers. The project management presentation for the 23rd Annual Southeast ASQ FDC/FDA Conference held February 12, 2010.
![Project Management Made Simple: from the Introduction of Mitch Manning by Matt Lewis at the 23 rd Southeast ASQ FDC/FDA Conference on February 12, 2010 ,[object Object],[object Object],[object Object]](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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Project Management: "made simple" using quick connects
- 1. Project Management “Made Simple” Using Technical and Behavioral Quick Connects
- 9. Project Vision and Mission Statements Identify Desired Outcome Identify Customers Identify Customer Requirements Identify Supplier Specifications Identify Steps in the Process Tools : Identify Measures Define the Project Analyze the Opportunity Identify Choices Select Best-Balanced Choice Design the Project Plan Execute and Control the Project Evaluate Outcome Desired Outcome Achieved? Monitor Yes Cause Identified ? 1 2 3 Top-down Flow Chart Flow Chart Work Flow Diagram Document & Standardize Yes Quality Systems Approach No Yes No Explore Causes Cause-Effect Diagram Collect & Analyze Data Pareto Diagram 6 3 9 6 3 1 11 1111 11 Type Size Check Sheet Histogram Run Chart Scatter Diagram Control Chart Phase I: Initiating Project Phase II:Planning Project Phase III: Executing the Project One Page Project Map . . . . . . .
- 14. One Page Project Overview How Where When Who Initiating Headquarters First Quarter Sponsor Members Sponsor/Client Money Sponsor/Client Machines Sponsor/Client Materials Sponsor/Client Methods Sponsor/Client Create/Innovate Client/Sponsor Negotiate Sponsor/Client Communicate Sponsor/Client/Manager Motivate Sponsor/Leader/Client Educate Leader/Sponsor/Client Administrate Manager/Sponsor/Client Planning Headquarters/On-Site Second Quarter Sponsor/Manager/Client Members Operations Money Finance Machines Operations Materials Operations Methods Administration Defining Scoping Risk Analysis Scheduling Executing On-site Second - Fourth Quarter Team Basic Process Model Controlling On-Site/Headquarters/Client Second - Fourth Quarter Sponsor/Team/Client Situation Appraisal Team Closing On-site Fourth Quarter Sponsor/Manager/Client
- 16. TEAM NAME____________________LEADER_____________________DEPT____ FACILITATOR___________________RECORDER__________________DATE____ MEMBERS' NAMES TEAM MEETING COSTS ______________________ _______________ number of members present ______________________ _______________ (times) average hourly rate ______________________ _______________(times) average benefit value ______________________ _______________(equals) meeting costs START : Time______Location______Guests_______ List objectives of This Meeting _________________________________________________________________ _________________________________________________________________ HISTORY : Read and Approve Previous Meeting Minutes Yes____No_____ List Old Business Discussed ______________________________________________________________ ______________________________________________________________ ACTION : Describe How the Objectives of This Meeting Were Accomplished ______________________________________________________________ ______________________________________________________________ RATE : How Do We Feel About This Meeting? _____________________ What Will We Do Different Next Meeting? _________________________ PLAN : Schedule the Next Meeting, List Objectives, List Assignments Date:_____________Time:___________________Location:______________ Objectives: _____________________________________________________ _______________________________________________________________ _______________________________________________________________ Assignment Responsible Party Due Date _______________________________________________________________ _______________________________________________________________
- 21. Strategic Plan Goals Priorities Focus Areas & Initiatives Scorecards & Budget Execution & Evaluation
- 24. Meeting MDUFMA Performance Goals We're setting milestones for review… Scientific Review Scientific Review Interactive Review Filing Review Panel Planning Closeout Review Panel Go/No Go Panel Meeting Final Decision 320 days Major Deficiency Letter Clock Stops Consults Complete PMA Received Status Letter Filing Letter
- 29. Project Management Made Simple Conclusion Apply the Key Principles Know what you need Know when you need it Know what you can pay Follow the Guidelines Priorities Based Process Focused Aligned Integrated Results Driven Mitchell W. Manning Sr. [email_address] Chief Priorities Officer 252.714.3481 cell Priorities Limited LinkedIn.com
- 30. For other presentations and documents by Mitch: google “Mitchell Manning’s presentations on SlideShare” Project Management Made Simple The Corporate University Catalog Corporate Training for the Management Team Interview Skills Clinic Grant Writing Project Proposal Workbook Teambuilding for an FDA Inspection Our Leadership for an FDA Inspection Regulatory Compliance 2010 Process Mapping Career Development: A Fifty Year Process Working With People Mitch’s programs can be customized to your site, and your organization, and piloted within one week of contracting. Mitchell W. Manning Sr. [email_address] Chief Priorities Officer 252.714.3481 cell Priorities Limited LinkedIn.com
Notas del editor
- Point to be made by Mitch Manning Sr. This is simple and very serious. Those of you who have worked with me know the differentiation between a need and a want. This is not the time for the “NBC” method of project management.
- Point to be made by Mitch Manning Sr. This is simple and very serious. Those of you who have worked with me know the differentiation between a need and a want. This is not the time for the “NBC” method of project management.
- Point to be made by Mitch Manning Sr. This is where project management teams and leaders are quickly separated into the good, the bad, and the very, very ugly. There is a systematic and logical progression of key organizational documents. You must respect and follow the hierarchy to be successful.
- Point to be made by Mitch Manning Sr. The objective to get the one pager correct, not to get to one page. You must do it right the first time.
- Point to be made by Mitch Manning Sr. Project planning follows the same basic steps from the playground to the executive board room. The high rate of project failure is not because we don’t know what to do. Project failure happens because we don’t do what needs to be done in the systematic and logical order needed to be successful.
- Point to be made by Mitch Manning Sr. Systematic and logical analyses are necessary to ensure project success. Scope creep, budget over runs, and extended due dates are the predictable outcomes of inadequate project opportunity analysis. One key to success is often to let the project definition determine the project solution. A solution should never define the project.
- Point to be made by Mitch Manning Sr. There are only 3 acceptable project outcomes . They are: Exceeds expectations Is under budget Completed before due date
- Point to be made by Mitch Manning Sr. Projects run on information. The way to get information is to question to the void, that is until there are no more logical questions.
- Point to be made by Mitch Manning Sr. There are only 5 clearly defined stages to successful project management.
- Point to be made by Mitch Manning Sr. Initiating a project requires resource planning in 5 key areas, and the masterful use of 4 behavior skills and 2 technical skills.
- Point to be made by Mitch Manning Sr. Project planning requires the same 5 areas of resource planning and 3 technical skills.
- Point to be made by Mitch Manning Sr. An effective meeting has a known purpose and a shared outcome. It starts on time, ends on time, and attendees know what they are to do next.
- Point to be made by Mitch Manning Sr. It is desirable and good practice to emulate exemplary project management behavior. CDRH provides an excellent model of “project management made simple” from a few years ago. Let me show you.
- Point to be made by Mitch Manning Sr. The mission needs to be clear, concise, correct and motivating for all levels of all stakeholders.
- Point to be made by Mitch Manning Sr. The vision needs to be communicated clearly, concisely, and correctly in a motivating manner in less than 8 seconds.
- Strategic planning helps us achieve our goals and establish a vision for the future Point to be made by Mitch Manning Sr. The key to success is “clear, concise, correct, and “encompassing” goals.
- Point to be made by Mitch Manning Sr. Priority, Focus, Execution, Measurement, and Evaluation are necessary for continuous improvement.
- Point to be made by Mitch Manning Sr. This slide says it all. “Strategy is a simple art. Execution is the thing.” Napoleon Bonepart
- Point to be made by Mitch Manning Sr. Expectations, Cost, and Schedule are the Key Result Areas for project management made simple. Notes from CDRH: Project Management Plans Purpose: Effectively manage long term projects and new initiatives Project milestones Resource requirements Quarterly reviews 19 Projects in FY 05 Scorecards Purpose: Help manage organizational performance in CDRH strategic areas CDRH Key Result Areas (KRAs) 1 Public Health Promotion 2 Public Health Protection 3 Effective Management According to TPLC 4 Knowledge Management and Stakeholder Collaboration Workforce Excellenc
- Point to be made by Mitch Manning Sr. The Medical Device User Fee is a complex project. A one page project overview is worth more than a 150 gigabytes of project management software . It accomplishes something the software can’t do. It gets all stakeholders from bottom to top on the same page.
- Point to be made by Mitch Manning Sr. The quality systems approach ensures alignment and integration with the strategic plan and quality policy which greatly simplifies project management.
- Point to be made by Mitch Manning Sr. The strategic plan provides priority and focus for all stakeholders.
- Point to be made by Mitch Manning Sr. Project Management is made simple by using clear, concise, correct and positive motivating language easily understood by all stakeholders.
- Point to be made by Mitch Manning Sr. Who wants to be a project member on the team to ensure the health of the public throughout the total project life cycle?
- Point to be made by Mitch Manning Sr. This concludes the presentation. Are there any questions? Lets let Tony Carfagno take us all to lunch. Thank you
- Point to be made by Mitch Manning Sr. This concludes the presentation. Are there any questions? Lets let Tony Carfagno take us all to lunch. Thank you