This session is from the COMO 2013 Preconference presented by Susan Wynne, Georgia State University. The full PPT is provided here on SlideShare; to follow along with the audio, visit this link: https://valdosta.sharestream.net/ssdcms/i.do?u=c1917c6e99364b5
Organic Name Reactions for the students and aspirants of Chemistry12th.pptx
RDA & DVDs : Bringing it All Together: RDA from Experience : COMO XXV
1. & DVDs
Bringing it All Together: RDA from Experience
October 9, 2013
Susan C. Wynne
RDA Logo used by permission of the Co-Publishers for RDA (American Library Association, Canadian
Library Association, and CILIP: Chartered Institute of Library and Information Professionals)
2. Today’s Goals
• Focus on selected elements as they apply
to DVDs (as a representative example of
moving image resources)
• Focus on practical cataloging with RDA in
MARC in the current environment
3. Disclaimers
• Not exhaustive or comprehensive
• RDA best practices are still evolving,
especially for non-print formats
– MARC usage also varies
– Watch for OLAC’s DVD guide for RDA, to be
released around ALA Midwinter
• RDA itself continues to develop/change
• Sometimes there is more than one valid,
correct option
4. Documents for today
• Google Docs (download as a Word doc)
– MARC template for DVD
• A volunteer to work on the shared Google Doc
during the session?
• http://goo.gl/apqQix
– Scan of the container & disc label for today’s
example
• http://goo.gl/GL4RVy
• TSIG Facebook page
10. DVDs with no title frame
or title screen (2.2.2.3.1)
11. What if I catalog from the
container?
• Prefer the title frames/screens or
permanently printed/affixed disc label over
the container for the title proper
• A container issued with the resource is
considered “part of the resource itself”
– Don’t use square brackets
– Make a note on the source of title proper if not
title frame/screen
18. When do I need a
source of title note?
• RDA 2.20.2.3
• If you take the title proper from a source
other than the title frame or title screen
19. Source of title note examples
500 __ Title from disc label.
500 __ Title from container.
500 __ Title from DVD menu.
20. No GMD in RDA
• Replaced by 3 elements
– Content type
– Media type
– Carrier type
• Don’t use a GMD in master RDA records
• Some libraries are still using locally to
accommodate system and/or patron needs
– The RDA Helper in MarcEdit can add GMDs
to MARC records in a file
21. Statement of responsibility (2.4)
• Moving images typically are works or
complex and mixed responsibility
• SOR relating to title proper is core
• Usually divided among 3 MARC fields:
– 245 ‡c (Statement of Responsibility, etc.)
– 508 (Creation/Production Credits Note)
– 511(Participant or Performer Note)
– See OLAC discussion paper
22. Definition
“A statement of responsibility relating to
title proper▼ is a statement associated
with the title proper of a resource that relates
to the identification and/or function of any
persons, families, or corporate bodies
responsible for the creation of, or
contributing to the realization of, the
intellectual or artistic content of the
resource.” [emphasis mine]
23. SOR relating to title proper (2.4.2)
• Prefer to take from the same source as the
title proper
– Then from another source within the resource
itself
– Then from one of the sources in 2.2.4
– Square brackets only needed if you take from a
source outside the resource itself
• If more than one SOR relating to title proper
appears on the source of information, only
the first is required
• But you’re no longer limited by the rule of
three
30. What goes in 245 ‡c
for moving images?
• Always record the first SOR for the title proper
– Note that the first SOR doesn’t mean the same thing
as the first name (i.e., one SOR may contain multiple
names)
• One recommendation is to limit 245 ‡c to entities
with a relationship (creator or other) at the WORK
(intellectual or artistic content) level
– Filmmakers (see RDA Appendix I definition)
– Directors
– Producers, either person(s) or production companies
– Screenwriters
31. Stanford’s guidelines on “presents” statements
“If the first statement is a "presents" statement, follow these guidelines:
• If the word "presents" (or equivalent word in another language) is
grammatically connected to the title, as in “Disney presents Sleeping
Beauty,” give the information in a title added entry in the 246 field. This is
considered title information and not a statement of responsibility. You will
still need to look for a "first" statement of responsibility.
• Treat a "presents" statement such as “so and so presents a film by Joe
Blow,” as a statement of responsibility.
• If the statement is in the form "So and so presents actor name, actor name,
actor name etc. in ...", simply transcribe as "So and so presents."
• If the statement is in the form "So and so presents in association with
company 1, company 2, company 3, company 4 with the support of
company a, company b, company c, company d", transcribe the other
production companies as given, but drop the names of the other companies
if they are involved in minor functions. If the number of names in the
resulting statement would be too burdensome, you may abridge in the form
"So and so presents in association with company 1 [and three others].”
https://lib.stanford.edu/node/8543/#245
32. Putting together the MARC 245
245:10: ‡a This is Spin̈ al Tap /
‡c a rockumentary by Martin di Bergi ;
directed by Rob Reiner ; written by
Christopher Guest, Michael McKean, Harry
Shearer, Rob Reiner ; produced by Karen
Murphy ; an Embassy Pictures release ;
Spinal Tap Productions.
This is the only required SOR
34. Parallel title proper (2.3.3)
• Core element for LC/PCC
• Take from any source within the resource
• May be important for DVDs with subtitles
in various languages
35. MARC 246 for DVDs
• Parallel titles
• Varying forms of title, e.g.
– Container title
– Disc label
– English-language title
36. Edition statement (2.5)
• Take from (in order of preference)
– Same source as title proper
– Another source within the resource itself
– One of the other sources specified at 2.2.4
• Transcribe as it appears on the source of
information
• MARC 250
250 __ ‡a Special edition.
37. MARC 257
• Country of producing entity
• For a moving image, where it was
filmed/produced
• Not required
257 __ ‡a United States ‡2 naf
38. MARC 264
• Use in RDA records for production (i.e., for
unpublished resources)*, publication,
distribution, manufacture and/or copyright
statements
• 2nd indicator tells you which kind of
statement it is
39. A note on “Production statement” in
RDA (2.7)
Note that the word “production” in this
context does not refer to the production of a
film or TV program, but refers only to
unpublished resources.
40. Publication statement (2.8)
• Publisher can be a confusing concept for
DVDs because there are often many
corporate bodies involved
• RDA definition: “A publisher's name▼ is
the name of a person, family, or corporate
body responsible for publishing, releasing,
or issuing a resource.”
– May or may not be the same company/ies
who produced the original film or TV program
41. Distribution statement (2.9)
• Distribution elements are only CORE if the
corresponding publication element is
unknown
• Distributors may be more important in the
context of DVDs and other videos than for
other formats
43. DVDs & dates
• Original production
• Original release date
• Released in another video format
• Released as DVD
– Most commercially produced DVDs include new
or extra content/features (such as interviews,
commentary, outtakes, etc.) compared to the
original film or TV release
• Copyright date(s) of packaging,
accompanying material
44. DVDs & dates
• Fixed fields
• MARC 046 ‡k for date of original
production (not required, but
recommended)
• MARC 264 ‡c
– Remember to use the correct 2nd indicator to
indicate which type of statement
– 264 is repeatable
• 500 note for date of original release
49. Extent (3.4)
• Give the number of units and type of unit.
• Use an appropriate term from the carrier
type list at 3.3.1.3 (singular or plural, as
applicable)
50. Alternative for extent
• “Term in common usage” (3.4.1.3
Alternative)
– For carriers not in the list
– As an alternative to a term in the list, if
preferred by the agency
51. Duration (7.22)
• Core for LC
• Playing time, running time, etc.
• Take from any source
– It may be stated on the resource
– If not stated, you may be able to ascertain from your
DVD player or elsewhere
• Usually, record total running time if available
– May record duration of each individual units or
components, if applicable
• Give in parentheses in 300 ‡a
• Abbreviate units of time
• May record an approximate time
• Omit if not stated and you can’t approximate
53. Color of moving image (7.17.3.3)
• Record in 300 ǂb
• Basic options:
– black and white
– black and white (tinted)
– black and white (tinted and toned)
– sepia
– color
– color with black and white sequences
54. Details of color content (7.17.1.4)
• Record if considered important for
identification or selection, e.g.,
– Technicolor
– Colorized
• Use MARC 500
55. Dimensions (3.5)
• Core element for LC, except for serials
and online resources
• LC-PCC PS 3.5.1.4.4: use inches for
discs…
• MARC 300 ǂc
56. What goes in MARC 300?
‡a
– Extent: number of units + carrier type term OR “term in
common usage”
– Duration (in parens, abbreviate units of time)
‡b
– Sound content (do not abbreviate)
– Color content (do not abbreviate)
– May repeat sound or video characteristics and encoding
format here and in other MARC fields
‡c
– Dimensions: LC practice is to use inches for discs and
abbreviate as in.
‡e
– May record extent and other details of accompanying
material here, if applicable
57. MARC 300 for our example
300 ‡a 1 videodisc (83, 105 min.) : ‡b sound, color ; ‡c 4 ¾ in.
RDA 3.5 Dimensions +
LC-PCC PSRDA 3.4 Extent
Carrier term from RDA 3.3.1.3
RDA 7.17 Color content
RDA 7.18 Sound content
RDA 7.22 Duration
300 ‡a 1 DVD video (83, 105 min.) : ‡b sound, color ; ‡c 4 ¾ in.
RDA 3.4.1.3 Alternative
63. MARC 33X
• Recommend using built-in macro in
Connexion Client
– ILS templates, Connexion constant data, text
strings are other options to automate 33X
entry
• Each field is repeatable if multiple types
apply to a resource
64. 33X fields for our example
336 __ ǂa two-dimensional moving
image ǂb tdi ǂ2 rdacontent
336 __ ǂa performed music ǂb prm
ǂ2 rdacontent
337 __ ǂa video ǂb v ǂ2 rdamedia
338 __ ǂa videodisc ǂb vd ǂ2
rdacarrier
65. Sound characteristic (3.16)
“A sound characteristic▼ is a technical
specification relating to the encoding of sound
in a resource. Sound characteristics include
type of recording, recording medium, playing
speed, groove characteristics, track
configuration, tape configuration, configuration
of playback channels, and special playback
characteristics.”
[not the same as Sound content
(7.18.1.3)/MARC 300 ǂb ]
66. Sound characteristic
• MARC 344
• Typically applies only to resources
consisting primarily of recorded sound
• However, there is an Optional addition:
“For resources that do not consist primarily
of recorded sound, record sound
characteristics if considered important for
identification or selection.”
67. Example 344 for a DVD
with Dolby surround
344 __ ǂa digital ǂb optical ǂg stereo ǂg
surround ǂh Dolby ǂ2 rda
(If you need to use terms that aren’t in the
RDA lists, repeat 344 and omit ǂ2 rda)
68. Video characteristic (3.18)
• MARC 346
• “A video characteristic▼ is a technical
specification relating to the encoding of
video images in a resource. Video
characteristics include video format,
broadcast standard, resolution, and
bandwidth.”
69. Video characteristic
• Record if considered important for
identification or selection:
– Video format* (see list at 3.18.2.3), e.g.,
• Beta
• Laser optical
• VHS
• Record in 300 ǂb, 346 ǂa, 538
*This element does not apply to DVDs, but does apply to analog videorecordings. DVD
video is listed under Video encoding formats at 3.19.3.3.
70. Video characteristic
• Record if considered important for
identification or selection:
– Broadcast standard (see list at 3.18.3.3), e.g.,
• NTSC
• PAL
• Record in 300 ǂb, 346 ǂb, 538
71. Digital file characteristic (3.19)
• MARC 347
• “A digital file characteristic▼ is a
technical specification relating to the digital
encoding of text, image, audio, video, and
other types of data in a resource.”
• Record if considered important for
identification or selection
72. Digital file characteristics
• File type (see list at 3.19.2.3)
– video file
• Record details of file type if important, e.g.
Streaming video file
• Record in 347 ǂa
73. Digital file characteristics
• Encoding format (see list at 3.19.3.3), e.g.,
– DVD video
– Blu-ray
– HD DVD
– QuickTime
– Record in 347 ǂb and 538
– You may also see this information in 300 ǂb
74. Digital file characteristics
• Regional encoding (see 3.19.6), e.g.,
– region 1
– all regions
– Record in 347 ǂe and 538
75. 34X vs. 538 vs. 300 ǂb
• From Jay Weitz to OLAC-L, 4/12/2013: “For
the foreseeable future, the 34X fields will
need to duplicate – not replace – data
traditionally coded in more structured form
elsewhere in the bibliographic record,
including fields 300 and 538.” [emphasis
mine]
• Most systems probably don’t make use of
34X fields yet, but the separation of elements
in 34X is desirable for future use
76. What goes in MARC 538 for DVDs?
• Special playback characteristic (repeat in
344 ǂh), e.g.,
– Dolby digital 5.1.
• Broadcast standard (repeat in 346 ǂb)
• Encoding format (repeat in 347 ǂb)
• Any equipment or system requirements
“beyond what is normal or obvious for the
type of carrier or file” (3.20)
77. 34X and 538 for our example
344 __ ǂh Dolby digital 5.1 surround
346 __ ǂb NTSC ǂ2 rda
347 __ ǂb DVD video ǂe region 1 ǂ2 rda
538 __ DVD video; NTSC; Dolby digital
5.1 surround; region 1.
78. Form of work (6.3)
• Core when needed to differentiate a work
from another work with the same title
• MARC 380
• Examples for moving images:
– 380 __ ǂa Motion picture
– 380 __ ǂa Television program
79. Aspect ratio (7.19)
• “Aspect ratio▼ is the ratio of the width to the
height of a moving image.”
• Record one of the following terms
– Full screen (for ratios of less than 1.5:1)
– Widescreen (for ratios of 1.5:1 or greater)
– Mixed (multiple aspect ratios within the same work)
– and the numerical ratio, if known
– May also record the specific method if important, e.g.,
• Pan-and-scan
• Letterboxed
80. Where to record aspect ratio?
• According to the RDA Toolkit mapping, use
500.
• If presented as an edition statement, use
MARC 250
250 __ Widescreen version.
82. Language of the content (7.12)
• Core for LC/PCC
• “language used to express the content of a
resource”
• Take from any source
• DVDs may have subtitles and/or dubbed
soundtracks, which are typically noted
• MARC Lang fixed field, 546 and 041
83. Accessibility content (7.14)
• Includes accessible labels, audio description,
captioning, image description, sign language,
and subtitles (except subtitles in a different
language from the spoken content)
• Take from any source
• Usually put in MARC 546 combined with
information about the language of the
soundtrack and/or subtitles (may go in 500
instead)
84. Language info for our example
Lang: eng
041 1# ǂa eng ǂj fre ǂj spa ǂj eng ǂh eng
546 ## ǂa In English with optional French or
Spanish subtitles; closed-captioned in
English for the hearing impaired.
Subtitles or captions Original language
85. Performer, Narrator, and/or
Presenter (7.23)
• MARC 511
• Record names considered important for
identification, access, or selection
• Use judgment for how many/which actors
or performers to include
• For musical performers, indicate the
medium of performance
– Yo-Yo Ma, cello
87. Starring
• Christopher Guest
• Michael McKean
• Harry Shearer
• Rob Reiner
• June Chadwick
• Tony Hendra
• and Bruno Kirby
88. Special Appearances by
• Ed Begley, Jr.
• Paul Benedict
• Zane Buzby
• Billy Crystal
• Howard Hesseman
• Patrick MacNee
• Paul Shaffer
• Fred Willard
89. Also starring
• R.J. Parnell
• David Kaff
• Fran Drescher
• Joyce Hyser
• Vicki Blue
• Angelica* Huston
Correct spelling is Anjelica
90. Which names would you include for
our example?
• In field 511?
• With an access point?
• Both?
91. Artistic and/or Technical Credit
(7.24)
• MARC 508
• “An artistic and/or technical credit▼ is a
listing of persons, families, or corporate
bodies making contributions to the artistic
and/or technical production of a resource.”
• Take from any source
• Record if considered important for
identification, access, or selection
93. Which names would you include for
our example?
• In field 508?
– You might put the producer’s name here
instead of in 245 ǂc
• With an access point?
• Both?
94. Summarization of the content (7.10)
• Not Core, but generally considered
important for audiovisual resources
• Take from any source
• “brief objective summary” of the content
• My recommendation: if you take a
summary from the container, a website,
etc., enclose in quotation marks and
attribute the source
• MARC 520
95. Place and date of capture (7.11)
• May be important for DVDs of live
performances, interviews, or other events
• Take from any source
• MARC 518
– Enter as a free-text note or parsed into
subfields
96. Place and date of capture
examples
518 ## Interview recorded 16 September 2013 at
Georgia State University Library, Atlanta, Ga.
518 ## Filmed on location in Moscow, Russia,
June-July 2008.
518 ## ǂd 2013 September 2013 ǂp Atlanta, Ga.
97. Other things to note when
applicable or important
• Recordable DVDs (MARC 300 ǂb, 347 ǂb,
538)
• Special features (MARC 500)
• Contents note (MARC 505)
• Intended audience (MARC 521)
98. Identifier for the manifestation (2.15)
• ISBN (MARC 020)
• UPC (MARC 024 1st indicator 1)
• Videorecording number (MARC 028 1st
indicator 4)
100. What about DVDs containing
multiple works?
• Does it have a collective title?
– Yes
• Give the collective title in 245 and the title of each
work in 505
– No
• Give the title of the first work, followed by its SOR,
then the title of the next work followed by its
SOR…, e.g.
• 245:00: ǂa Title of 1st work / ǂc SOR. Title of 2nd
work / SOR
102. Authorized access point for the
work (6.27.1.3)
• 6.27.1.3 Exception for moving image
works
103. Differentiating a non-unique title
• 6.27.1.9 and the associated LC-PCC PS
• First add the form element, e.g. Motion
picture or Television program
• Add other elements, such as date of
original release, to break conflicts
• See Appendix 1: Motion Pictures,
Television Programs, Radio Programs of
LC-PCC PS 6.27.1.9
104. Who gets an access point?
Required
• Creator (19.2) is a Core element, but…
If there is more than one creator responsible for the work, only the
creator having principal responsibility named first in resources
embodying the work or in reference sources is required.
If principal responsibility is not indicated, only the first-named creator
is required.
105. Who gets an access point?
Not required, but may be useful or desirable:
• Any other entities with a creator
relationship
• Others at the work level, e.g.,
– Directors of feature films
– Production companies
• Prominent performers
106. Hey, we forgot Marty DiBergi!
• Fictitious entities and persons can be
creators or contributors under RDA
• Martin DiBergi’s (Rob Reiner’s character)
name appears in the SOR of our record
• Would you make an access point for him?
107.
108. Relationship designators
• RDA Appendices I-J
• Not required
• Relationships between resources and
persons, families, corporate bodies
• Relationships between resources
• If a term from the RDA appendices doesn’t
fit, you may use another term to indicate
the nature of the relationship
109. Selected relationship designators for related
persons, families, corporate bodies
• For creators
– screenwriter “An author of a screenplay, script, or scene.”
– filmmaker “A person, family, or corporate body
responsible for creating an independent or personal film. A
filmmaker is individually responsible for the conception and
execution of all aspects of the film.”
– interviewee “A person, family, or corporate body
responsible for creating a work by responding to an
interviewer, usually a reporter, pollster, or some other
information gathering agent.”
– interviewer “A person, family, or corporate body
responsible for creating a work by acting as an interviewer,
reporter, pollster, or some other information gathering
agent.”
110. Selected relationship designators for related
persons, families, corporate bodies
• For others associated with a work
– director
• film director
• television director
– director of photography (also used for
cinematographers)
– producer
• film producer
• television producer
111. Selected relationship designators for related
persons, families, corporate bodies
• For contributors:
– animator
– editor of moving image work
– performer
• actor
• commentator
• host
• narrator
– presenter “A person, family, or corporate body mentioned in an
“X presents” credit for moving image materials and who is
probably associated with production, finance, or distribution in
some way.”
• For entities associated with a manifestation:
– broadcaster
– film distributor
112. Selected relationship designators
for related resources
• Derivative works
– motion picture adaptation of (work)
– television adaptation of (work)
– motion picture screenplay based on (work)
– television screenplay based on (work)
– See also the reciprocal relationships: adapted as…)
• Whole-part
– contains (work)
– See also reciprocal relationship: contained in (work)
• Sequential
– prequel to
– sequel to
113. Relationship designators in MARC
• For roles of a person, family or corporate body,
use ǂe of 1XX or 7XX
700 1_ ‡a Reiner, Rob, ‡e screenwriter, ‡e
composer, ‡e film director, ‡e actor.
• For relationships between resources, use ǂi of
7XX
700 1_ ‡i Motion picture adaptation of (work) ‡a
Austen, Jane, ‡d 1775-1817. ‡t Pride and prejudice.
115. Things to remember
• “Don’t Agonize”—Jay Weitz
• RDA objectives and principles (0.4)
– especially Responsiveness to user needs
116. Where to go for RDA help for
moving images (and more)
• OLAC (Online Audiovisual Catalogers)
– OLAC-L discussion list
– Presentations, best practices, and more
• RDA-L
• RDA Café on Facebook
117. Acknowledgments
• Greta de Groat and Stanford University
Libraries Metadata Department
• Kelley McGrath, University of Oregon
• Jim Soe Nyun, UC San Diego
• Jay Weitz, OCLC
• The COMO 2013 preconference planning
team
119. thank you!
“have a good time …
all the time”—Viv Savage
contact me
swynne@gsu.edu
http://gsu.academia.edu/SusanWynne
120. APPENDIX
Examples of selected MARC fields for other
common videorecording formats
Caveats:
• Some elements may vary according to the
resource being described
• MARC best practices are subject to change
121. Streaming video
007 __ ‡a v ‡b z ‡d c ‡e z ‡f a ‡g z ‡h u ‡i s
007 __ ‡a c ‡b r ‡d c ‡e n ‡f a
300 __ ‡a 1 online resource (streaming video file, 37
min.) : ‡b sound, color.
336 __ ‡a two-dimensional moving image ‡b tdi ‡2
rdacontent
337 __ ‡a computer ‡b c ‡2 rdamedia
338 __ ‡a online resource ‡b cr ‡2 rdacarrier
344 __ ‡g stereo ‡2 rda
346 __ [not applicable]
347 __ ‡a video file ‡b Flash
538 __ System requirements: Adobe Flash player.
122. Sources of information for
streaming video
• Preferred source is still title frame(s) or
title screen(s)
• If no title frame(s) or screen(s), see
2.2.2.3.2 for online resources
123. Blu-ray Disc
007 __ ‡a v ‡b d ‡d c ‡e s ‡f a ‡g i ‡h z ‡i q
300 __ ‡a 1 videodisc(125 min.) : ‡b sound, color ; ‡c 4 ¾ in.
300 __ ‡a 1 Blu-ray Disc (125 min.) : ‡b sound, color ; ‡c 4 ¾
in.
336 __ ‡a two-dimensional moving image ‡b tdi ‡2 rdacontent
337 __ ‡a video ‡b v ‡2 rdamedia
338 __ ‡a videodisc ‡b vd ‡2 rdacarrier
344 __ ‡g surround ‡h Dolby digital 5.1
346 __ [not applicable]
347 __ ‡b Blu-ray ‡e region A ‡2 rda
538 __ Blu-ray Disc; region A; Dolby digital 5.1 surround;
1080p High Definition.
“terms in common usage” alternative”
124. VHS videocassette
007 __ ‡a v ‡b f ‡d m ‡e b ‡f a ‡g h ‡h o ‡i u
300 __ ‡a 3 videocassettes (345 min.) : ‡b sound, color
with black and white sequences; ‡c 1/2 in.
336 __ ‡a two-dimensional moving image ‡b tdi ‡2
rdacontent
337 __ ‡a video ‡b v ‡2 rdamedia
338 __ ‡a videocassette ‡b vf ‡2 rdacarrier
344 __ [omitted; sound characteristics not identified or
not considered important]
346 __ ‡a VHS ‡b NTSC ‡2 rda
347 __ [not applicable to analog videos]
538 __ VHS; NTSC.