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Employee Information Management

View/edit all employee information

Add new employee information


Define Payroll Components...
Add any number of
Income and Deduction
Items

Setup various options
for each component

Salary Master

Create non-Payslip
components – Gratuity
Provisions, etc.


Define Payroll Components
The value to be
computed –
Formulas, Custom
Methods, etc

Various
methods of
computing –
Agents

Use common Excel functions
to compute the values


Payroll Central
Provides all Payrolls for the year

Drill down into any month
to access the Payroll data

Create new Payroll for
the next month


Payroll Information

Bank payments information

Lock your Payroll after
processing

Setup various properties


Salary Information…
All salary info of an employee available in one place
Update Stop Pay
cases here
Update the Loss of Pay
info here

Processing Checklist
List of employees to
Settle

Entire History of the
component


Salary Information
All Salary info for an employee available in one place

Override system computed
values

Easy to use single click edit for
all components.

Add Salary information

Track changes to components


Import data from Excel

Import any kind of data
from an Excel file

Upload with error checking

Templates to help you


Reimbursements Module
Monthly /Annual
Entitlements

Total claims and balance
available instantly

View entire history of
the claims for the year

Update manually or from an
Excel file or thru online claim

Pay either thru the Payslip or as
a separate Reimbursement Slip


PF, ESI and Profession Tax

All PF calculations

Facility to decide whether PF or ESI
deduction is needed or not?

Complete ESI including limit checking
and changeover period

PT slabs of all states pre-built and
updated whenever changes occur


Comprehensive Income Tax
Complete IT calculation. Income, Perquisites, exemptions, savings, etc

Savings entry, section, limit
checking. Full compliance

Income paid till date
and projections

Detailed info on tax,
deducted till date and
balance

Update House Rents. Auto
calculation of exemptions
and perquisites


Loans

Manage all Loans of an employee

Specify the interest rate here

Various methods of interest
calculation can be selected

Close loans feature.
Loans auto closed after completion

Complete repayment info
available


Full fledged Arrears calculations
Calculate arrears for one
or more employees

Excel import option for
selecting employees

Arrears can be calculated
from any month or date

Arrears components
shown separately


Final Settlements

List of pending settlements

Facility to lock settlements

Enter various settlement
related data

Single click compute of Leave
Encashment, unclaimed
reimbursements, recover full
loans and income tax

Print Settlement Reports


Process Payroll
Process Payroll for one
or all Employees
Process the Payroll any
number of times –
throughout the month

Visual indication of the
progress of processing


Payroll Reconciliation Tools
Find the difference between
current and previous
month’s payroll

Generate the output into
an Excel file

Analyze the difference
employee-wise or component-
wise

Various Reconciliation
Reports


Payroll Statement

Create your own Payroll
Statement.
Select the columns you want
in the statement

Provision for Summary,
Group Totals and Page
Breaks.

Provision to group data by
Department, Location, etc

Create any number of Statements


Bank Transfer Statements

Reconciliation reports
Generate Bank, Cash,
cheque or DD statements

JV for print and direct
import into existing
systems. No manual work

Soft-copy formats of all
major banks already built in

Bank Transfer statements for multiple banks.
Separate or combined statements for regular and reimb paylsips


Payslip
Print Payslips by
Department, Location, etc.
Select and Print

Customize the contents
of the Payslip. You
choose what you want to
display
Facility to add comments
for each Payslip

Select the Output formats
that you need – Password
protected PDF, Mail, Print,
etc.


All PF, ESI and Prof. Tax Reports
PT Reports of
various states

Form 3A
available on
ESS

ESI Challan for
each location


Income Tax Reports

Detailed Income Tax
calculations

Income Tax Savings
Declarations

Form 24Q with
eTDS Returns

Digitally signed Form
16s. Email with
password protection


MIS Reports
Large number of Reports can be
generated
State of the Art –
BIRT Report Writer
– used for
reporting

All Reports have
export to Excel and
PDF options

Reports neatly organized by sections


Access Rights
Role based Access Rights
scheme.
You decide who needs to
access what

Create users having one or
more Roles and ability to
access a subset of
employees.
Create any number of users

Each feature has an access
right to be marked as read
or read-write

Features categorized
logically for easy
configuration


Employee Self Service

Enabling employees to access information through a rich and
intuitive user interface, cutting down the transactional effort


What’s In It For Your Employees
ePayroll Publishing
Payslip, Reimbursement Payslip, YTD Statement, PF YTD Statement, Loans Statement,
Reimbursement and FBP Statement, Income Tax Statement, Digitally signed online Form 16.

Process Automation
Income Tax Calculator, Income Tax Declaration, FBP Declaration, Reimbursement Claims,
Issue logging and response

Leave Management
Leave Card Online, Leave application, approval, Leave Credit & Encashment request and
approval

HR Zone
Employee information management, Attendance, Document Centre, Bulletin board


All in one home page
Access all services from here

All Salary, Leave, and
Attendance details in one place

Bulletin board – provides
useful information

Quick link – Easy access to
most used features

Comprehensive menu, easy to navigate through


ePayroll Publishing
• Payslip,

• Reimbursement Payslip

• YTD Statement

• PF YTD Statement

• Loans Statement

• Reimbursement Statement

• Income Tax Statement

• Digitally signed online Form 16.


Payslip

View Payslips of any
month

Print Payslips or download
as a PDF file

Facility to display Loan
Balance, Leave Balance


Reimbursement Payslips
View Reimbursement payouts of any month
Print and PDF download options available


YTD Summary
View complete Earnings and Deductions till date or for any
year


Loan Statement

View details of Active or Closed loans

View complete
deduction schedule for
every loan

Details of all the loans


PF YTD Statement

View the complete PF
Deductions done and
Employer Contributions

Voluntary PF if applicable is
also displayed


Process Automation
• Income Tax Calculator

• Income Tax Declaration

• FBP Declaration

• Reimbursement Claims

• Issue logging and response


IT Calculator
Enables employees calculate “what-if” of their Income Tax
Variations for Rent, Investments, Income and Other Income
Fetch accurate calculations by refreshing info from latest
payroll
Payroll administrator onsite presence not required


IT Declaration Enable employees to post Rent and Savings declarations
every month
Rent can be captured monthly or annually
Capture Previous Employment Declarations
Check limits on each section. Provide tips to employees.
Mail alerts to intimate employee and administrators


Reimbursement Claims
Employees can view all their Reimbursement Details in single
screen
Post new claims. Entitlements are verified during this process
View status of existing claims, Rejected claims and claims under
process
Extensive use of mails to inform employees and administrators


Expense Claims
Create an expense claim and submit it for review
Attach bills
Review team work flow
Entitlements are verified during this process


Issue Logging – Help Desk
Enables employees to post issues on various user-defined categories
Facility for Administrator to review issues and post resolutions
Mails alerts to administrators and employees
Facility for employee to view posted issues and escalate if needed


Leave Management
• Leave Card Online

• Leave application, Approval

• Leave Credit & Encashment request
and approval


Online Leave Card

Configure any number of Leave Types
Setup Crediting, Availing and Year-end Business
Rules
Enable employees to see complete information


Leave Apply and Review
Enables employees to apply for Leave online. Balances and
other business rules checked while posting application
Manager reviews Leave online. Facility to see other
employees on leave in same period.
Extensive mail integration
Apply for Leave Credit and Leave Encashment also


Holiday List

Display Holiday List

Separate Holiday List – either
Department-wise, Location-
wise, Process-wise, etc.

Facility to configure Restricted
Holiday or Optional Holiday


HR Zone
• Employee self info management

• Attendance

• Document Centre

• Bulletin board


Self Information Management
Edit and save self information

Manage password

Connect your social media accounts


Attendance

Mark Attendance

Enable employees to view
their attendance
information


Document Centre
Find Offer letter, Payslips, Form 16s, Address proof, Policies, etc. - all in one place


Bulletin Board

Keep your employees updated about important announcement


Thank you
www.greytip.in

greytipsoftware
@greytip
greytip
greytip-software-pvt-ltd


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