how IBM Information Archive can help you meet the challenges of managing and protecting business information with operational efficiency,

1. IBM System Storage
IBM Information Archive: The next-generation
information retention solution

2. Evolving data retention requirements
Highlights With the ever-increasing regulations surrounding data retention
and accessibility requirements, IT administrators are looking for
Reduce cost
advanced archiving technologies to manage data throughout its
■ Reduce disk capacity requirements with built-in data lifecycle, providing capabilities for compliant or non-compliant
deduplication and compression features data retention, data authenticity, security and end-of-life
destruction. And as organizations address their information
■ Eliminate the cost of services to migrate archive data retention needs to comply with corporate governance, federal
to new hardware and local regulations, and business mandates, they must make
specific documents and records available on demand.
■ Reduce the total cost of ownership by moving infor-
mation to lower-cost storage tiers Many companies use non-erasable, non-rewriteable (NENR)
Improve operational efficiency technologies to help protect against accidental or intentional
■ Configure up to three separate information reposito- modification or deletion of information prior to its corporate or
ries (collections) within one IBM Information Archive regulatory policy-driven expiration. Usually this information is
stored on inexpensive archives and repositories, with organiza-
■ Simplify the management of archived information tional trends moving toward storing data on low-cost disk for
fast retrieval and search, tape for long-term vaulting, or a com-
Manage risk
bination of both to maximize operational efficiency.
■ Help your business meet the most stringent informa-
tion retention requirements
Overall, the management and control of business information
can be a significant challenge when you consider factors such
■ Provide a compliant storage repository with NENR,
as costs, integration, performance, security, privacy, and long-
WORM, and encryption options
term retention. In addition, audit requirements generally state
that organizations must be able to find and access archived
■ Increase protection through new patent-pending
information quickly.
tamper protection technology
To help businesses meet the growing challenge of managing
and protecting business information with operational efficiency,
IBM offers IBM Information Archive, a universal archiving
repository for all types of content that addresses the complete
information retention needs of midsize and enterprise clients
faced with managing an increasing volume of information.
IBM Information Archive helps clients store, retrieve,
manage, share and secure regulated and non-regulated
data, and is designed to be highly secure and offer extraordi-
nary cost efficiency.
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3. Manage risk
Flexible data archiving that meets your needs
IBM Information Archive brings a number of industry-leading
capabilities to the information-retention marketplace. In
order to meet the widest range of retention demands,
IBM Information Archive allows IT administrators to customize
retention policies based on unique and dynamically changing
business requirements.
It provides three information protection levels for up to three
archive collections within a single system. This 3x3 combination
provides the greatest flexibility of protection to help your organi-
zation meet unique information retention requirements. With dif-
ferent collections you have the flexibility of assigning customized
levels of protection as well as retention policies for different The intermediate protection level allows IT administrators to
kinds of data based on unique information protection needs. increase and decrease retention periods as needed, but infor-
The information protection levels include: mation deletion is only allowed after the retention period
has expired.
● Basic
● Intermediate ● Documents cannot be deleted until the retention
● Maximum period expires.
● Retention periods can be increased and decreased.
The basic protection level enables the greatest flexibility for ● Documents with an extended retention period due to a
managing an organization’s information retention needs. retention hold cannot be deleted.
● You can modify the document protection option to maxi-
● Documents can be deleted before they expire. mum at any time but cannot lower it to basic.
● Retention periods can be increased and decreased. ● The collection can never be deleted.
● Documents with an extended retention period due to a
retention hold can be deleted.
● You can modify the document protection option to one of
the other levels at any time.
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4. The maximum protection level helps IT administrators the account open. For such information, IBM Information
manage information with strict business, legal or regulatory Archive enables administrators to set an event-based retention
retention needs. policy that can protect these records from deletion until a spe-
cific event occurs.
● Documents cannot be deleted until the end of their reten-
tion period.
● Documents with an extended retention period due to a
retention hold cannot be deleted.
● Document retention periods can be increased but
not decreased.
● After enabling maximum protection, you cannot modify
the document protection option to one of the other levels.
● The collection can never be deleted.
Customizable data retention features for dynamically
changing environments
In order to meet the widest range of retention demands,
IBM Information Archive accepts and executes policies created
by applications, and it offers customizable retention policies
which can easily be set by your IT administrator based on the You can also set polices to maintain data as NENR until
unique and dynamically changing retention requirements of deletion is permitted by a pre-determined expiration date
your organization. (also referred to as time-based retention). Furthermore,
IBM Information Archive is designed to enforce policies that
These customizable policies include: have been set by applications using POSIX commands to iden-
tify specific retention dates in addition to extension dates.
● Time-based and event-based information retention policies
to protect information from intentional or accidental dele- Data encryption for enhanced security
tions or modifications. IBM Information Archive has encryption capabilities that enable
● Retention hold and deletion hold policies to set an companies to increase security for data storage and remote
indefinite period of retention for a file, such as during data transmission. IBM Information Archive encryption can
legal discovery. provide enhanced security for businesses via 128-bit AES or
56-bit DES encryption technology, and can manage encryption
For instance, some employee information must be retained as keys offered with IBM System Storage™ TS1120 and
long as the person is employed with the company, and some LTO-4 tape drives.
customer data must be retained as long as the customer keeps
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5. IBM Information Archive is designed to archive and retrieve doc-
uments from a wide range of software applications or by using
industry standard interfaces such as Network File System
(NFS). IBM Information Archive also supports a variant of
the IBM Tivoli® Storage Manager System Storage Archive
Manager interface.
With IBM Information Archive, users can archive information
directly to the protected storage from their workstations or file
servers, and they can also retrieve information directly from the
storage. Information can be archived via the IBM System
Storage Archive Manager client or via NFS, and can be
retrieved via IBM System Storage Archive Manager, NFS, or
Hypertext Transfer Protocol (HTTP).
Patent-pending tamper protection
IBM Information Archive’s patent-pending enhanced tamper To help customers manage information with different retention
protection technology enforces compliance and policy require- requirements, IBM Information Archive offers up to three collec-
ments by eliminating access to unrestricted administrative tion options within a single system. A collection is a logical con-
accounts within the archive system. Necessary administrative tainer used to store documents and define retention and access
functions can be performed with a restricted administrative policies. Enabling customers to store documents within collec-
account that prevents the accidental or intentional deletion of tions will provide them the flexibility to assign different levels of
archive data contrary to policies that were set when the data protection, access points, and retention policies for different
was archived. The enhanced tamper protection feature is kinds of information, and allow for information movement
optional and is enabled at the customer’s discretion, but once between IBM Information Archive’s two storage tiers, according
enabled, it remains in force for the duration of the system’s life. to the collection’s classification.
Improve operational efficiency In addition, IBM Information Archive can save your organization
Advanced storage management capabilities time because it arrives pre-integrated and pre-configured. And
IBM Information Archive provides advanced storage manage- it scales easily, enabling you to add and remove storage as
ment features to enable the management and enforcement of needed, making your organization’s storage management a
business, legal or regulatory data retention requirements. It is nearly invisible business process that doesn’t take valuable time
well-suited for archiving a broad range of electronic records, away from primary work objectives.
including both structured information and unstructured informa-
tion such as e-mail, digital images, database applications,
instant messages, account records, contracts, insurance claim
documents, and other types of records.
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6. Integration with other solutions Disaster recovery protection
The architecture of IBM Information Archive is designed to IBM Information Archive can also help protect data during dis-
deliver enterprise-class reliability, scalability and performance. It asters. It provides support for Enhanced Remote Mirroring,
helps enable centralized management through a single interface which enables two real-time synchronous or asynchronous
to support storage allocation and address application demands. copies of the information to be maintained on two separate
IBM Information Archive devices.
IBM Information Archive also provides the capability to use
advanced LTO-3 or LTO-4 write-once, read-many (WORM) tape
libraries to provide efficient and cost-effective copies of the
information, and enables the IBM Information Archive database
to support off-site data storage and recovery in the event of a
failure or the need to relocate to an alternate facility.
Reduce cost
Achieving lower total cost of ownership
It is costly to keep all archived data in near-line storage for the
duration of its retention period or for long-term archiving. For
that reason, IBM Information Archive is designed to support
transparent migration of information from disk to tape over the
It features hardware redundancy and automatic data retention information lifecycle via policy-driven, hierarchical storage man-
capabilities as well as system monitoring via IBM Systems agement (HSM) capabilities. Taking advantage of these auto-
Director and the IBM Integrated Solutions Console for proactive mated capabilities can help you eliminate the cost of services to
problem prevention and correction. In addition, it is designed to migrate to new hardware. It can also greatly reduce the admin-
integrate seamlessly with other industry solutions, including istrative burden of managing your archived information, keeping
IBM Content Management and IBM CloudBurst™ solutions, as operational costs down over the long term.
well as many independent software vendor (ISV) solutions.
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7. IBM Information Archive enables a true storage mix of disk and The business benefits of next-generation archiving
tape technologies within its archive, providing the low-cost IBM Information Archive provides an information retention solu-
option of long-term tape storage. However, for very long-term tion for medium and large enterprises across the globe. It offers
retention, data must be migrated to newer media and associ- a secure storage archiving repository for all types of archived
ated technologies so that in addition to being stored, it can information that helps you reduce storage costs and business
always be read. Keeping your data in a readable format over risks while improving operational efficiencies. Businesses in
very long retention periods can impose a significant cost bur- industries such as financial services, insurance, banking, med-
den. Fortunately, IBM Information Archive provides a built-in ical and life sciences, digital media, government, and other
media and technology migration capability that can help your industries are prime candidates to achieve substantial benefits
organization mitigate those cost issues. from this solution.
IBM Information Archive also helps organizations achieve a IBM Information Archive can help your business mitigate risk by
lower total cost of ownership by providing imbedded deduplica- preventing unauthorized deletion or modification of company
tion and compression capabilities. These features can help you information assets, whether those assets consist of structured
optimize storage capacity and improve productivity. or unstructured information. It provides the opportunity for
organizations to safeguard information using an information life-
Optional IBM services for faster deployments cycle management approach to meet unique business needs
IBM offers optional services to help you fortify your storage and corporate governance, industry or government regulations.
strategies. At the intersection of technology and business, It also offers non-disruptive recovery of archived information.
Business Consulting Services from IBM Global Business
Services can assist your organization in developing and imple- Technology for a more dynamic infrastructure
menting strategies for storing, retrieving, managing, sharing and Today’s organizations are increasingly applying service manage-
securing information on demand. These strategies can help you ment, virtualization, energy efficiency, asset management, infor-
address critical issues such as financial and regulatory reporting mation infrastructure, business resiliency, and security initiatives
and compliance. across the enterprise. IBM Information Archive can help you
leverage your dynamic infrastructure to help your organization
IBM Global Technology Services can also provide an array of become an on-demand business that can respond with flexibil-
services to help your company take a broad-based approach to ity and speed to customer demands, competitive threats, and
managing information through enterprise-wide performance market opportunities.
management and business intelligence services. Their services
can help you implement processes that support the basic build-
ing blocks of planning, managing and optimizing your business.
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8. Using IBM Information Archive can help your company meet the on-demand © Copyright IBM Corporation 2009
IBM Systems and Technology Group
requirements of storing, retrieving, managing, sharing and securing business infor-
Route 100
mation. And the solution’s integration capabilities, support of open standards, and Somers, NY 10589
U.S.A.
automatic data retention features can help your company reap the benefits of a
Produced in the United States of America
more dynamic infrastructure through improved productivity, reduced costs, and October 2009
managed risk. All Rights Reserved
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For more information trademarks of International Business Machines
To learn more about how IBM Information Archive can help you meet the chal- Corporation in the United States, other
countries, or both. If these and other
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