This is ICPSR's core workshop deck designed to introduce, remind, and refresh your knowledge of ICPSR. It contains four "tours" or sub-presentations describing ICPSR's general reason for being, it's social and behavioral research data complete with search strategies, its training, educational, and instructional resources, and its data management and curation services, data repository options, and support resources (content and budget estimates) for those writing grant proposals.

1. Understanding ICPSR
Four “Tours” of ICPSR Research Data Services &
Education Resources
Fall 2015

2. What’s Included – Four Tours in One
• What, Why, & Who of “ICPSR”
– Mission and usage of ICPSR
– ICPSR’s past & present
– Benefits of membership
• Finding Research Data for Analysis
– Scope & search strategies
– Data tools
• ICPSR in Education
– ICPSR Summer Program
– Teaching resources
– Student internships & research opportunities
• Sustainable Data Management & Curation
– Fulfilling grant requirements
– Deposit and curation options and resources
– Sharing restricted-use data

3. Tour I: The What, Why, & Who of ICPSR

4. ICPSR’s Mission
ICPSR advances and expands social and behavioral research,
acting as a global leader in data stewardship and providing rich
data resources and responsive educational opportunities for
present and future generations.
Three Pillars for Implementing our Mission
1. Share data – maximize access to research
data for analysis and publications
2. Educate and train current & future
research methodologists & data scientists
(curators)
3. Provide data management & curation
services to fulfill grant requirements and
assure long-term viability of research data

5. What We Do – It’s About Data!
• Seek research data and pertinent
documents from researchers (PIs,
research agencies, government)
• Process, describe (tag), and preserve
the data and documents
• Disseminate (share) data
• Provide education, training, &
instructional resources
• Offer grant-writing and fulfillment
support and data management
services

6. Why People Use ICPSR
• Write articles, papers, or theses using real
research data – publish & pass!
• Conduct secondary research (analysis) to support
findings of current research or to generate new
findings
• Study or teach quantitative methods (data
analysis techniques)
• Study data curation and repository management
• Use as intro material in grant proposals
• Preserve/disseminate primary research data
– Fulfill data management plan (grant) and data
sharing requirements

7. Who uses ICPSR?
- Over 40 Disciplines/Fields Supported -

8. • One of the world’s oldest and largest social
& behavioral science data archives, est. 1962
• Based at the University of Michigan
• Data distributed on punch cards, then reel-
to-reel tape, now:
– Data available on demand
– Over 9,200 studies with over 72,700 data sets
• Membership organization among 22
universities, now:
– Currently about 750 members world-wide
– Federal funding of public-access collections
ICPSR’s Past & Present

9. Present Volumes of Activity
• 7,951 studies: 65,892 datasets: 187,931 files
available for download on demand
– 1,280 restricted-use studies (6,826 datasets)
• ICPSR Catalog points to 9,370 studies
• FY 2015
– 1,002,511 datasets downloaded
– 45,647 active MyData accounts
– 478,016 website visits/303,286 unique visitors
– 983 Summer Program attendees

10. Most Popular Downloads this Past Year:
• National Survey on Drug Use and Health
• National Longitudinal Study of Adolescent Health
• General Social Surveys (1972-2012 Cumulative)
• National Survey of Midlife Development in the US (MIDUS)
• National Mental Health Services Survey (N-MHSS)
• Drug Abuse Warning Network (DAWN)
• Gender, Mental Illness, and Crime in the United States
• Children of Immigrants Longitudinal Study (CILS)
• India Human Development Survey
• Chinese Household Income Project
• Law Enforcement Management and Administrative Statistics
(LEMAS)
• How Couples Meet and Stay Together (HCMST)
• Police-Public Contact Survey

11. Benefits of Membership in ICPSR
• Data access: 5,108 studies associated with 28,873 curated datasets including:
– General Social Survey
– American National Election Survey
– Education Longitudinal Survey
– New Family Structures Study
• Teaching resources (Data-Driven Learning Guides) available exclusively to
ICPSR members
• Discounted ICPSR Summer Program tuition
• Free data deposits to openICPSR – ICPSR’s public data access collection
• Menu of data usage reports across your institution immediately available
electronically
• Data management plan and budget estimate support for grant proposals
• Access to a global network of over 750 institutions of all sizes interested in
research data, data curation, and training

12. The Concept of “Data Curation”
• Curation, from the Latin "to care," is the process used to add value to
data, maximize access, and ensure long-term preservation
• Data curation is akin to work performed by an art or museum curator.
– Data are organized, described, cleaned, enhanced, and preserved for
public use, much like the work done on paintings or rare books to make
the works accessible to the public now and in the future
• Curation provides meaningful and enduring access to data
• Data curation is the foundation for effective, long-term data sharing

13. Tour II: Finding Research Data for Analysis

14. If you recall: Most Popular Downloads this Past Year:
• National Survey on Drug Use and Health
• National Longitudinal Study of Adolescent Health
• General Social Surveys (1972-2012 Cumulative)
• National Survey of Midlife Development in the US (MIDUS)
• National Mental Health Services Survey (N-MHSS)
• Drug Abuse Warning Network (DAWN)
• Gender, Mental Illness, and Crime in the United States
• Children of Immigrants Longitudinal Study (CILS)
• India Human Development Survey
• Chinese Household Income Project
• Law Enforcement Management and Administrative Statistics
(LEMAS)
• How Couples Meet and Stay Together (HCMST)
• Police-Public Contact Survey

15. What’s in a “Download?”
• Documentation files - pdfs
– Questionnaire
– Codebook
– Description & Citation
• Data in many forms!
– SPSS, SAS, Stata
– ASCII

16. How does One Download Data?
The MyData Account
• MyData account – operates as authentication and like a
shopping cart!
• Authenticate once every six months on campus and you
can carry it with you

17. Enter Our Front Office: ICPSR Website
http://www.icpsr.umich.edu/

18. The Challenge – Hoards of Data & Metadata
How does one make sense of:
• 9,230 studies
• 72,720 datasets
• 239,800 files
• Millions of variables
• 67,245 bibliographic citations

19. Search Strategies to Find & Analyze Data

20. ICPSR’s Thematic Data Collections
– another search strategy
• ICPSR’s Thematic Collections are
archives organized around
specific topics
• Most collections are funded by
government agencies or
foundations and therefore data
are open to the public
• Data from all collections,
including the membership
archive, are searchable by using
the search found on ICPSR’s
Find & Analyze page
• Those desiring to search for
data only within a particular
collection should use the search
provided within that collection

21. The Study Home Page:
Where Documentation Lives!

22. It’s really a searchable database
• Containing over 67,250 citations
of known published and
unpublished works resulting
from analyses of data archived
at ICPSR
• That can generate study
bibliographies associating each
study with the literature about
it
• Included in one integrated
search on the ICPSR website
Data Tools: Find Publications
The Bibliography of Data-related Literature

23. Data Tools: Social Science Variables Database
Enables ICPSR users to:
• Search & Compare Variables across
datasets
• Assists in:
– Data discovery
– Comparison/harmonization projects
– Data harvesting & data analysis
– Question mining for designing new research
– Research methods & substantive courses
instruction

24. Analyze & Compare Variables

25. Data Tools: Online “On-Demand” Analysis
“View SDA Studies”

26. SDA Output

27. Supporting the Data
• Free user support
• The Get Help Page offers:
– User support (at ICPSR) email and phone contact
information
– Data User Help Center: Short Tutorials & Webinars
available 24/7 (via ICPSR’s YouTube channel)
– Local Support: Who to contact at your local institution
– Glossary of Terms
– Social Networks: Where you can find us on YouTube,
Facebook, Twitter, LinkedIn, Slideshare, and more

28. Tour III: ICPSR in Education

29. ICPSR Summer Program in Quantitative
Methods
• Instruction on the tools and practices needed to analyze data
• For those with math phobia and those with advanced analysis
skills
• 3-5 day workshops and 4-8 week courses
• Primarily held in Ann Arbor, MI,
on the campus of The University
of Michigan, but some courses
on other campuses also
• http://www.icpsr.umich.edu/sumprog/

30. Teaching Resources to
Bring Data Into the Classroom
• Easy to use features of ICPSR’s website in classes
– Social Science Variables Database
– Bibliography of Data-Related Literature
– SDA – Online Analysis
• Additionally, in partnership with teaching faculty, ICPSR has
developed:
– Short Exercises – the DDLGs
– Online teaching modules
– Online tutorials

31. Bring Data Into the Classroom

32. Data-Driven Learning Guides – over 50 stand-alone
exercises that teach social & behavioral science
concepts via standardized, ready-to-go, online analysis

33. Crosstab Assignment Builder – a utility to build simple
tables for analysis that the instructor can share with
students

34. Online Modules

35. Student Internships & Research Opportunities
• Paid Student
Internships focusing
on investigating social
& behavioral sciences
research – an REU
• Research paper
competitions -- a
research journal
experience & cash
prizes!

36. Tour IV: Sustainable Data
Management & Curation

37. First - The Concept of “Data Curation”
• Curation, from the Latin "to care," is the process used to add value to
data, maximize access, and ensure long-term preservation
• Data curation is akin to work performed by an art or museum curator.
– Data are organized, described, cleaned, enhanced, and preserved for
public use, much like the work done on paintings or rare books to make
the works accessible to the public now and in the future
• Curation provides meaningful and enduring access to data
• Data curation is the foundation for effective, long-term data sharing

38. Two ‘Recent’ Moments in Federal Data
Sharing History
• NSF: January 2011 – requirement of data
management plans
• OSTP: February 2013 – Memo with subject
“Increasing Access to the Results of Federally
Funded Scientific Research”

39. The details are still developing but the
focus for research data sharing includes:
1. Maximize public access (includes discoverability)
2. Protect confidentiality and privacy
3. Allow for inclusion of costs in proposals for federal funding of
scientific research
4. Appropriate evaluation of submitted data plans
5. Compliance mechanisms
6. Cooperation with the private sector
7. Appropriate attribution
8. Long term preservation and sustainability

40. What is good data sharing?
The goals are simple:
• Data gets used (maximizes taxpayer
investment & credits investigators)
• Available today and into the future
• Research respondent protection

41. ICPSR offers Three Sustainable Data
Sharing Models to Fulfill Requirements
• Fee-for-access model (membership archive)
• Agency model (agency or foundation funds
public access)
• Fee-for-deposit model (researcher writes fee
into grant and pays at deposit to fund public
access)

42. ICPSR’s Fee-for-Access Data Sharing
• Funding is maintained by annual membership (subscription) fees
charged to institutions; individuals at member institutions have
free (open) access to data
• Pooled (ongoing) fees are used to acquire, curate, and maintain
the service
• Datasets can be acquired by non-members for a fee

43. ICPSR’S Agency-funded Data Sharing
• Agency sponsors/funds (ongoing) data curation & sharing enabling the
public to access without charge
• The archive is hosted by ICPSR where the public can easily discover and
access data and restricted-use data can also be securely shared
• Agency directs data selection and compliance policies

44. ICPSR’s Fee-for-Deposit Data Sharing
- openICPSR -
• Depositor (individual or entity) pays for
data to be curated and stored – a fee at
deposit
• Deposit fees to be written into the grant
application
• Incoming deposit fees sustain the service
and the professionals behind it
• Deposits are bit-level and fully curated
deposits (recommended!)
• Bit-level deposits are free to individuals at
member institutions

45. openICPSR for Institutions and Journals
• Fully branded data-sharing repository
– Fully hosted and fully integrated in
ICPSR’s infrastructure
– No need for technical staff or downloads
(patches & upgrades)
• Meets government grant and journal
requirements for data sharing
– DOIs and data citations provided upon
deposit
• Capability to share restricted-use
(sensitive) data

46. Data Management & Curation Resources
http://www.icpsr.umich.edu/datamanagement/

47. Purpose of Data Management Plans
• Data management plans describe how researchers
will provide for long-term preservation of, and
access to, scientific data in digital formats.
• Data management plans provide opportunities for
researchers to manage and curate their data more
actively from project inception to completion.

48. Data Management
Plan Resources

49. Guidelines for Download

50. And still more guidelines after the
project is awarded:
• Guide emphasizes
preparation for data
sharing throughout
the project
• Available online and
via download (pdf)

51. Sharing Restricted-Use Data
• Data with disclosure risk –
potential to identify a research
subject
• Data with highly sensitive
personal information
What is Restricted-Use Data?

52. Common Objection/Misperception:
“My data are too sensitive to share. . .”
• ICPSR has been sharing restricted-use data for
over a decade via three methods:
– Secure Download
– Virtual Data Enclave
– Physical Enclave
• ICPSR stores & shares over 6,400 restricted-
use datasets associated with over 2,000
‘active’ restricted-use data agreements

53. Reality: Restricted-use data can be
effectively shared with the public
• Through the use of a virtual data enclave where
the data never leave the server
• Where there is a process (and understanding!)
to garner IRB approval from the requesting
scientist’s university
• Where there is a system, technology, data
professionals, and collaboration space in place
to disseminate (expensive to build!)
• Because federal agencies do allow for an
incremental charge to the data requestor to
offset marginal costs

54. The Visual

55. For More Information on ICPSR:
• Explore the website - www.icpsr.umich.edu
• Sign up for our email announcements -
www.icpsr.umich.edu/icpsrweb/membership/lists/index.jsp
• “Like” ICPSR on Facebook/follow ICPSR on Twitter
• Attend or view our webinars (open to the public!);
recordings & slides found on ICPSR’s YouTube
channel.
• Find our presentations on www.slideshare.net –
user: icpsr
• Contact user support – netmail@icpsr.umich.edu