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INNOV8-TIVE CONFERENCING SLIDE
 HOW WE DO IT
 PHASE 1 • DEVELOPMENT OF A
CONFERENCE/SEMINAR
 PHASE 2 • ON-SITE MANAGEMENT
HOW WE DO IT
 INNOV8TIVE EVENTS specializes in individual attention to your
conference or
event.
 As a full service meeting planning company, INNOV8TIVE encompasses
all
aspects of your conference.
 INNOV8TIVE EVENTS is also equipped to handle designated tasks for
your
event.
 Whether it is finding the perfect Venue, Décor, Catering or even AV and
Staging,INNOV8 will coordinate the conference 110% to“YOUR
OBEJECTIVES”.
PHASE I • DEVELOPMENT
Professional Planning
 Establish the meeting/conference format, selecting venue and dates
 Prepare preliminary operating budget given by client
 Make site inspections with the client
 Negotiate and contract Venue to secure the best combination of
service and price
 Establish planning/action timetable including all pertinent deadlines
 Obtain session presentation materials to design and produce
conference proceedings and theme.
 Make arrangements for lodging, amenities and individual requirements
of speakers
Advance Registration
 Establish registration procedures
 Respond to telephone, mail, email and FAX inquiries
 Process registrations and accommodations; receive, record,
and confirm.
 Prepare registration tables
 Prepare name badges, speakers cards
Facility Management
 Design meeting and function room set-ups
 Arrange for on-site office facilities, equipment, and services
 Determine audio-visual needs: order equipment and personnel
 Booking of ground transportation
 Coordinate food and beverage functions including menu selection
and/or creation of special menus
 Conduct briefing of meeting facility staff
Additional Services
 Select and purchase souvenirs, gifts and awards
 Design and produce signs
 Organize recreational/sightseeing activities
 Make VIP arrangements
 Select and book music and/or theme entertainment
 Hire photographer and arrange floral decorations
PHASE 2
ON-SITE MANAGEMENT & LIAISON
Facility Management
 Provide liaison with meeting facility
 Check set-up of meeting and function rooms
 Supervise set-up of exhibits
 Confirm food and social function guarantees
 Position signs and room locators
On-site Check-in and Registration
 Establish on-site procedures and arrange set-up
 Supervise on-site registration staff
 Distribute meeting materials and handouts
 Expedite check-in and check-out procedures

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INNOV8-TIVE CONFERENCING SLIDE

  • 2.  HOW WE DO IT  PHASE 1 • DEVELOPMENT OF A CONFERENCE/SEMINAR  PHASE 2 • ON-SITE MANAGEMENT
  • 3. HOW WE DO IT  INNOV8TIVE EVENTS specializes in individual attention to your conference or event.  As a full service meeting planning company, INNOV8TIVE encompasses all aspects of your conference.  INNOV8TIVE EVENTS is also equipped to handle designated tasks for your event.  Whether it is finding the perfect Venue, Décor, Catering or even AV and Staging,INNOV8 will coordinate the conference 110% to“YOUR OBEJECTIVES”.
  • 4. PHASE I • DEVELOPMENT Professional Planning  Establish the meeting/conference format, selecting venue and dates  Prepare preliminary operating budget given by client  Make site inspections with the client  Negotiate and contract Venue to secure the best combination of service and price  Establish planning/action timetable including all pertinent deadlines  Obtain session presentation materials to design and produce conference proceedings and theme.  Make arrangements for lodging, amenities and individual requirements of speakers
  • 5. Advance Registration  Establish registration procedures  Respond to telephone, mail, email and FAX inquiries  Process registrations and accommodations; receive, record, and confirm.  Prepare registration tables  Prepare name badges, speakers cards
  • 6. Facility Management  Design meeting and function room set-ups  Arrange for on-site office facilities, equipment, and services  Determine audio-visual needs: order equipment and personnel  Booking of ground transportation  Coordinate food and beverage functions including menu selection and/or creation of special menus  Conduct briefing of meeting facility staff
  • 7. Additional Services  Select and purchase souvenirs, gifts and awards  Design and produce signs  Organize recreational/sightseeing activities  Make VIP arrangements  Select and book music and/or theme entertainment  Hire photographer and arrange floral decorations
  • 8. PHASE 2 ON-SITE MANAGEMENT & LIAISON Facility Management  Provide liaison with meeting facility  Check set-up of meeting and function rooms  Supervise set-up of exhibits  Confirm food and social function guarantees  Position signs and room locators On-site Check-in and Registration  Establish on-site procedures and arrange set-up  Supervise on-site registration staff  Distribute meeting materials and handouts  Expedite check-in and check-out procedures