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Presented by:
                                                                             Natalia Nedel
                                                               Chief, Peacekeeping Procurement Section
                                                                       United Nations Secretariat
                                                                         Procurement Division
                                                                             16 April 2012



                    DOING BUSINESS WITH THE UNITED NATIONS (UN)
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How to do Business with the
                                               United Nations (UN)

                  A. Overview of the United Nations Procurement System

                               UN Procurement Statistics

                               How to Identify Business Opportunities

                               General UN Procurement Procedures

                  B. United Nations Secretariat Procurement Division

                  C. The UN Global Compact

                   D. How to Identify Career Opportunities with the UN

                  E. Your questions and more info….

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A. Overview
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Overview

               §      The United Nations is made up of a variety of organizational
                      entities:
                      § Funds & Programmes
                      § Specialised Agencies,
                      § Secretariat: UNHQs, Offices Away From Headquarters,
                        commissions, tribunals and field peacekeeping missions.
               §      Each organization has a distinct and separate mandate covering
                      the political, economic, social, scientific, humanitarian, and
                      technical fields.




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§    United Nations Development Programme (UNDP)
                Major goods/services: Telecommunications, electrical, laboratory and agricultural
                equipment, Medical supplies and equipment, Water supply systems, Pharmaceuticals,
                Educational, training and social services



            §    United Nations Children’s Fund (UNICEF)
                 Major goods/services: Vaccines/biologicals, Pharmaceuticals, Educational supplies
                 Medical supplies and equipment, Water and sanitation, Bed nets




            §    World Food Programme (WFP)
                 Major goods/services: Food, Transport, Warehousing and Logistics, Vehicles, IT
                 Equipment, Communication Equipment




                                  UN Funds & Programmes
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§ Food and Agriculture Organization (FAO)
             Major goods and services: Chemicals, Grain mill products, starches &
             starch products, Agricultural produce, Machinery, special purpose,
             Transport equipment, Animals and animal products


            § World Health Organization (WHO)
              Major goods and services: Pharmaceutical products & Vaccines, X-
              ray/Radiological apparatus, Administrative supplies, office furniture,
              Laboratory supplies, equipment and instruments, Medical and
              surgical equipment, Transport ,HIV Test Kits, Dental instruments and
              appliances




                                   UN Specialized Agencies
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Identify Relevant Agencies
                                            http://www.ungm.org/Info/Publications.aspx




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Useful General Addresses

                     www.iaea.org                              International Atomic Energy Agency
                     www.ilo.org                               International Labour Organisation
                     www.intracen.org                          International Trade Centre
                     www.unesco.org                            UN Educational, Scientific and Cultural Organization
                     www.unfpa.org                             UN Populations Fund
                     www.unhcr.ch                              UN High Commissioner for Refugees
                     www.unicef.org                            UN Children’s Fund
                     www.unido.org                             UN Industrial Development Organisation
                     www.unops.org                             UN Office for Project Services
                     www.undp.org                              UN Development Program
                     www.un.org                                UN Secretariat
                     www.unrwa.org                             UN Relief and Works Agency
                     www.wfp.org                               World Food Programme
                     www.wipo.int                              World Intellectual Property Organisation
                     www.fao.org                               Food and Agricultural Organization
                     www.itu.int                                International Telecommunications Union
                     www.ifad.org                              International Fund for Agricultural Development
                     www.uneca.org                             United Nations Economic Commission for Africa


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Overview


                  EACH ORGANISATION……
                  §      has its own specific requirements for goods and services
                  §      may conduct its own procurement activities
                  §      follows, in general, common principles for procurement rules and
                         regulations
                  §      constitutes a separate and distinct customer/partner
                  §      has its own tempo, portfolio, specific characteristics
                                                               YOU MUST LEARN ABOUT IT ……



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Statistics (UN procurement system)
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Total UN Procurement of Goods and Services (UN System) 2010




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Major Items procured by the UN procurement system
                                           Goods                               §      Services
                  §    Food                                    §   Security Services
                  §    Pharmaceutical Supplies                 §   Outsourced Personnel Services
                  §    Vehicles
                                                               §   Engineering Services
                  §    Computers and Software
                                                               §   Construction
                  §    Shelter and Housing
                                                               §   Corporate Services
                  §    Telecommunications Equipment            §   Freight Services
                  §    Laboratory Equipment                    §   Printing Services and Equipment Rental
                  §    Chemicals (POL)                         §   Consultancy Services
                  §    Building Materials                      §   Telecommunication Services




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How to Identify Business Opportunities
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Pre-registration – Are you ready to supply to the UN (1/2)
                      UN market knowledge
                       §    UN structure
                       §    UN procurement procedures
                       §    UN requirements
                       §    Range of goods and services
                       §    International experience
                       §    Existing customers/references
                       Languages
                       §    English primary language
                       §    Local languages

                      Standards
                       §    International standards
                       §    Best value for money
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Pre-registration – Are you ready to supply to the UN (2/2)


                §      Country knowledge, after sales services
                §      Capacities: Financial, personnel, equipment
                       Mobilization
                       Acquisition project size
                §      Persistence, endurance, patience
                §      Supplier code of conduct:
                       http://www.un.org/depts/ptd/pdf/conduct_english.pdf
                §      Analysis, feedback and adjustment




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UNGM Tender Alert Service

               §      Value-added service offered by UNGM
               §      Online and easy subscription to the Tender Alert Service on
                      www.ungm.org
               §      Receive relevant business opportunities
               §      Automatic e-mail tender alerts
               §      UNGM Interactive Guide available to guide potential suppliers to
                      subscribe to this valuable service.




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Registration and Post registration process


               §      Registration with the UNGM
               §      Continue UN market research
               §      Thorough information about procurement
               §      Obtain systematic / regular information about current procurement
                      activities / opportunities
               §      Keep yourself up-to-date and update regularly your vendor profile




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Post registration process

                 Bid according to tender documents & instructions
                        §     Administrative mistakes may lead to rejection of bid
                        §     Observe international norms and standards or equivalent
                        §     Seek clarification in case of questions
                        §     If unsuccessful obtain debrief for your strength & weakness
                        §     If successful – perform according to contract
                        §     UN requires highest standards of performance!




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Overview of UN Procurement System Procedures

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Common Guidelines for UN Procurement system
                  Procurement activities of the UN system are based on the following
                     principles:


                        § The objectives/needs of the UN Organization
                        § Fairness, integrity & transparency through international
                          competition
                        § Economy & effectiveness
                        § Best value for money
                        These Common Guidelines cover procurement stages from
                        sourcing to execution of a procurement contract.


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UN Vendor Sourcing

                    § Competitive suppliers of previous procurement exercises
                    § Past performance
                    § Suppliers of the required goods or services, found on the UN
                      Global Market (UNGM)
                    § Codification (UNCCS)
                    § Automatic tender reference for UN Procurement Division
                    § Through calls for Expression of Interest (EOI)
                    § Search of World Wide Web
                    § Trade Missions, Chambers of Commerce
                    § Information exchange with other UN Agencies

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Expression of Interest and Types of Solicitation
                 § Expression of Interest (EOI)


                 § Request for Quotation (RFQ)


                 § Invitation to Bid (ITB)


                 § Request for Proposal (RFP)




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Thresholds/Award for types of solicitation
             §      Up to [40,000 USD]
                    Local, informal, simplified acquisition procedure
                    Requests for Quotation (RFQ)


             §      Above [40,000 USD]
                   Invitation to Bid (ITB) and Request for Proposal (RFP)
                    Open and formal: advertised (on the web) generally larger shortlist
                    (minimum 6 potential bidders)
                    Public bid opening

             §      Contract award – Contract authority
                    Review and recommendation by independent body for higher value
                    contracts
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Bid Evaluation Criteria (not exhaustive list)
                 § Acceptance of UN payment terms, terms & conditions, contract template, liability,
                   legal capacity, etc.
                 § Delivery Terms (INCOTERMS 2010)
                 § Delivery Time
                 § Technical Requirements
                 § Recognized International Standards or similar
                 § Supporting Documentation
                 § Proven Production Capacity & Financial Strength
                 § Warranty Conditions
                 § Appropriate After-sales Service
                 § Previous Contract References
                 § Price (life cycle cost)

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Common General Terms & Conditions


               §      UN General Clauses Conditions of Contracts (2008) for Goods,
                      Services, Combination, Construction
               §      Most provisions are common within the UN procurement system,
                      however some provisions may vary in text depending on individual
                      agency requirements.
               §      Potential suppliers are encouraged to familiarise themselves with
                      the UN Terms & Conditions (UNGCC)
                      §     Immunity & Privileges
                      §     Bid and Performance bonds
               §      UN Supplier Code of Conduct

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B. United Nations Secretariat
                        Procurement Division (PD)
                              Entebbe, Uganda and New York, USA
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Key Features of the UN Secretariat

                      § Generalist procurement organization
                      § World wide operation
                      § Previous procurement principles apply plus “zero tolerance policy”
                      § Additional provisions for internal control, e.g. post employment and risk
                        management
                      § Easy registration process (next brief)
                      § Detailed general and specific information available
                         at: http://www.un.org/depts/ptd/contact.htm




                                    Your commitment – Our Support - Your success !




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The United Nations Secretariat - Area of operation




                                                     NYC




                                                        • UN Peacekeeping Missions
                                                        • UN Economic and Social Commissions (OAH)
                                                        • International Criminal Tribunal

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The United Nations Procurement Service
         Types of Equipment, Goods and Services Procured

                  New York HQs and Field Missions: types of Goods and Services

                   § Air Transportation Services               § Inspection & Related Services

                   § Chemical & Petroleum Products             § Architecture, Engineering & Construction
                                                               Related Services
                   § Telecommunication Equipment & Services
                                                               § Electrical Apparatus & electronic
                   § Food Rations & Catering Services          component


                   § Motor Vehicles/Parts & Transportation     § Real Estate Lease & rental
                   Equipment
                                                               § Banking & Investment
                   § Computer Equipment and Services
                                                               § Security Equipment
                   § Logistics & Freight Forwarding
                                                               § Pharmaceutical products and vaccines
                   § Prefabricated Buildings
                                                               § Medical Equipment

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Procurement Trend
                                               2003-2010 (UN Secretariat)
                                               4,000
                                                                                                           $3,498
                                                                                                                    $3,145
                                               3,500                                              $3,172

                                               3,000
                             US$ in Millions




                                                                                         $1,904
                                               2,500                            $1,991
                                                                       $1,620
                                               2,000
                                                              $1,311
                                               1,500   $892

                                               1,000

                                                500
                                                       2003   2004     2005     2006      2007     2008    2009     2010




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Business Placed with Israeli Suppliers 2007-2011 (in US $ Millions)


                                    25
                                                      $22.7


                                    20
                                                               $15.1
                                                                       $13.9   $13.7
                                         $13.4
                     US$ Millions




                                    15



                                    10



                                     5



                                     0
                                         2007         2008     2009    2010    2011
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Procurement Division
                                         Major Goods and Services Purchased in 2011 in Millions (US$)
           $863M
           $243M                                                                                                        $439M
           $27M
                                                                                                                         $397M
           $29M
           $34M                                                                                                        $242M
                                                                                                                      $145M
            $26M                                                                                                       $111M
           $35M                                                                                                        $99M
          $37M                                                                                                         $99M
         $38M                                                                                                          $85M
                                                                                                                        $73M
         $46M
         $47M                                                                                                           $57M



                                           Air Transportation Services                               $863M    27.2%
                                           Architecture, Engineering & Construction Related Services $439M    13.8%
                                           Chemical & Petroleum Products                             $397M    12.5%
                                           Food Rations/Catering Services                            $242M     7.6%
                                           Freight Forwarding & Delivery Services                    $145M     4.6%
                                           Rental & Lease                                            $111M     3.5%
                                           Telecommunication Equipment & Services                     $99M     3.1%
                                           EDP Equipment and Maintenance Services                     $99M     3.1%
                                           Maintenance & Repair Services                              $85M     2.7%
                                           Motor Vehicles/Parts & Transportation Equipment            $73M     2.3%
                                           Travel and Related Services                                $57M     1.8%
                                           Furniture                                                  $47M     1.5%
                                           Security & Safety Equipment & Services                     $46M     1.4%
                                           Computer & Information Technology Related Services         $38M     1.2%
                                           Building Management & Maintenance                          $37M     1.2%
                                           Management Services                                        $35M     1.1%
                                           Miscellaneous                                              $34M     1.1%
                                           Generator Sets                                             $29M     0.9%
                                           Radio Communication & Television Broadcasting Services $27M         0.9%
                                           Electrical Apparatus; Electronic Components                $26M     0.8%
                                           Others                                                    $243M     7.7%
                                           Total:                                                  $3,174M   100.0%




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Bid & Vendor Review

              The United Nations Secretariat Procurement Division is committed to the
              continuous improvement of its operations and relationships with the vendor
              community.


              § Award Review Board
              § Senior Vendor Review Committee




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www.un.org/depts/ptd
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SAMPLE OF EXPRESSION OF INTEREST (EOI) FORM




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UNPD’s Regional Procurement Office (RPO), Entebbe, Uganda
                     §     Established to create peacekeeping procurement capacity in a conflict-
                           free location close to large UN Missions in order to attract and retain
                           qualified and experienced procurement staff and reduce the footprint and
                           exposure to individual missions.

                     §     Conducts cross-cutting regional acquisition activities;

                     §     Consolidates requirements from several UN Missions to set up regional
                           contracts;

                     §     Streamline acquisition process;

                     §     Provide technical assistance to UN Missions;

                     §     Provide stand-by acquisition capability for UN Missions at start-up.



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UN Capital Master Plan (CMP) – Business Opportunities
                     §     Renovation of the United Nations New York Headquarters Complex is
                           managed through the Capital Master Plan Office.

                     §     Works commenced on site during the Spring 2008 with final completion
                           scheduled for late 2013.

                     §     During 2011 solicitations were issued for the following requirements:
                           Roof top antenna systems, Public address systems, Lighting protection
                           and Audio-visual and general office furniture.

                     §     All bids were advertised at in UN Secretariat Procurement Division’s
                           Website at http://www.un.org/depts/ptd/eoi.htm.

                             UN Capital Master Plan homepage:
                      http://www.un.org/cmp/uncmp/english/index.asp

                           Skanska Capital Master Plan homepage:
                           https://partners.myskanska.com/usa/clients/unitednations/CMP/def
                           ault.aspx


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“




                                   C. UN Global Compact
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The UN Global Compact

              Ten Principles:

              1.  Business should support and respect the protection of internationally proclaimed human
                  right; and
              2. Make sure that they are not complicit in human rights abuses;
              3. Business should uphold the freedom of association and the effective recognition of the
                  right to collective bargaining;
              4. The elimination of all forms of forced and compulsory labour;
              5. The effective abolition of child labour;
              6. The elimination of discrimination in respect of employment and occupation;
              7. Business should support a precautionary approach to environmental challenges;
              8. Undertake initiatives to promote greater environmental responsibility;
              9. Encourage the development and diffusion of environmentally friendly technologies;
              10. Business should work against all forms of corruption, including extortion and bribery.
                                                 www.unglobalcompact.org



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http://careers.un.org




                                       D. CAREERS AT THE UN
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Searching for job openings
                             http://careers.un.org




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Available Opportunities
               •    Internationally-Recruited
                      o   Individual /Generic Vacancy for Professional and Field Service jobs
                      o   Language Competitive Examination
                      o   Young Professional Programme (YPP) Recruitment Examination
                      o   Associate Expert Programme (JPO/AE)

               •    Locally-Recruited
                      o   National Professional Officer
                      o   General Service

               •    Temporary
                      o   Temporary professional and general service staff
                      o   Individual/Institutional Consultants/Contractors

               •    Other
                      o   Internship Programme
                      o   United Nations Volunteers (UNV) (unvolunteers.org)




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UN Procurement Mobile App for iOS, Android and BlackBerry
                     §     Real-Time access to business opportunities such as EOIs.
                     §     Procurement Statistics.
                     §     Convenient sharing and contact functionality.
                     §     Mobile access to resources such as the Procurement Manual.

                                      https://market.android.com/details?id=org.UN.PD.MobileApp
                                      http://itunes.apple.com/us/app/un-procurement/id473333632
                                      http://appworld.blackberry.com/webstore/content/63840




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Thank You and Good Luck

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Any questions ?
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Doing Business With the United Nations

  • 1. Presented by: Natalia Nedel Chief, Peacekeeping Procurement Section United Nations Secretariat Procurement Division 16 April 2012 DOING BUSINESS WITH THE UNITED NATIONS (UN) PDF created with pdfFactory trial version www.pdffactory.com
  • 2. How to do Business with the United Nations (UN) A. Overview of the United Nations Procurement System UN Procurement Statistics How to Identify Business Opportunities General UN Procurement Procedures B. United Nations Secretariat Procurement Division C. The UN Global Compact D. How to Identify Career Opportunities with the UN E. Your questions and more info…. PDF created with pdfFactory trial version www.pdffactory.com
  • 3. A. Overview PDF created with pdfFactory trial version www.pdffactory.com
  • 4. Overview § The United Nations is made up of a variety of organizational entities: § Funds & Programmes § Specialised Agencies, § Secretariat: UNHQs, Offices Away From Headquarters, commissions, tribunals and field peacekeeping missions. § Each organization has a distinct and separate mandate covering the political, economic, social, scientific, humanitarian, and technical fields. PDF created with pdfFactory trial version www.pdffactory.com
  • 5. § United Nations Development Programme (UNDP) Major goods/services: Telecommunications, electrical, laboratory and agricultural equipment, Medical supplies and equipment, Water supply systems, Pharmaceuticals, Educational, training and social services § United Nations Children’s Fund (UNICEF) Major goods/services: Vaccines/biologicals, Pharmaceuticals, Educational supplies Medical supplies and equipment, Water and sanitation, Bed nets § World Food Programme (WFP) Major goods/services: Food, Transport, Warehousing and Logistics, Vehicles, IT Equipment, Communication Equipment UN Funds & Programmes PDF created with pdfFactory trial version www.pdffactory.com
  • 6. § Food and Agriculture Organization (FAO) Major goods and services: Chemicals, Grain mill products, starches & starch products, Agricultural produce, Machinery, special purpose, Transport equipment, Animals and animal products § World Health Organization (WHO) Major goods and services: Pharmaceutical products & Vaccines, X- ray/Radiological apparatus, Administrative supplies, office furniture, Laboratory supplies, equipment and instruments, Medical and surgical equipment, Transport ,HIV Test Kits, Dental instruments and appliances UN Specialized Agencies PDF created with pdfFactory trial version www.pdffactory.com
  • 7. Identify Relevant Agencies http://www.ungm.org/Info/Publications.aspx PDF created with pdfFactory trial version www.pdffactory.com
  • 8. PDF created with pdfFactory trial version www.pdffactory.com
  • 9. PDF created with pdfFactory trial version www.pdffactory.com
  • 10. Useful General Addresses www.iaea.org International Atomic Energy Agency www.ilo.org International Labour Organisation www.intracen.org International Trade Centre www.unesco.org UN Educational, Scientific and Cultural Organization www.unfpa.org UN Populations Fund www.unhcr.ch UN High Commissioner for Refugees www.unicef.org UN Children’s Fund www.unido.org UN Industrial Development Organisation www.unops.org UN Office for Project Services www.undp.org UN Development Program www.un.org UN Secretariat www.unrwa.org UN Relief and Works Agency www.wfp.org World Food Programme www.wipo.int World Intellectual Property Organisation www.fao.org Food and Agricultural Organization www.itu.int International Telecommunications Union www.ifad.org International Fund for Agricultural Development www.uneca.org United Nations Economic Commission for Africa PDF created with pdfFactory trial version www.pdffactory.com
  • 11. Overview EACH ORGANISATION…… § has its own specific requirements for goods and services § may conduct its own procurement activities § follows, in general, common principles for procurement rules and regulations § constitutes a separate and distinct customer/partner § has its own tempo, portfolio, specific characteristics YOU MUST LEARN ABOUT IT …… PDF created with pdfFactory trial version www.pdffactory.com
  • 12. Statistics (UN procurement system) PDF created with pdfFactory trial version www.pdffactory.com
  • 13. Total UN Procurement of Goods and Services (UN System) 2010 PDF created with pdfFactory trial version www.pdffactory.com
  • 14. Major Items procured by the UN procurement system Goods § Services § Food § Security Services § Pharmaceutical Supplies § Outsourced Personnel Services § Vehicles § Engineering Services § Computers and Software § Construction § Shelter and Housing § Corporate Services § Telecommunications Equipment § Freight Services § Laboratory Equipment § Printing Services and Equipment Rental § Chemicals (POL) § Consultancy Services § Building Materials § Telecommunication Services PDF created with pdfFactory trial version www.pdffactory.com
  • 15. How to Identify Business Opportunities PDF created with pdfFactory trial version www.pdffactory.com
  • 16. Pre-registration – Are you ready to supply to the UN (1/2) UN market knowledge § UN structure § UN procurement procedures § UN requirements § Range of goods and services § International experience § Existing customers/references Languages § English primary language § Local languages Standards § International standards § Best value for money PDF created with pdfFactory trial version www.pdffactory.com
  • 17. Pre-registration – Are you ready to supply to the UN (2/2) § Country knowledge, after sales services § Capacities: Financial, personnel, equipment Mobilization Acquisition project size § Persistence, endurance, patience § Supplier code of conduct: http://www.un.org/depts/ptd/pdf/conduct_english.pdf § Analysis, feedback and adjustment PDF created with pdfFactory trial version www.pdffactory.com
  • 18. PDF created with pdfFactory trial version www.pdffactory.com
  • 19. UNGM Tender Alert Service § Value-added service offered by UNGM § Online and easy subscription to the Tender Alert Service on www.ungm.org § Receive relevant business opportunities § Automatic e-mail tender alerts § UNGM Interactive Guide available to guide potential suppliers to subscribe to this valuable service. PDF created with pdfFactory trial version www.pdffactory.com
  • 20. Registration and Post registration process § Registration with the UNGM § Continue UN market research § Thorough information about procurement § Obtain systematic / regular information about current procurement activities / opportunities § Keep yourself up-to-date and update regularly your vendor profile PDF created with pdfFactory trial version www.pdffactory.com
  • 21. Post registration process Bid according to tender documents & instructions § Administrative mistakes may lead to rejection of bid § Observe international norms and standards or equivalent § Seek clarification in case of questions § If unsuccessful obtain debrief for your strength & weakness § If successful – perform according to contract § UN requires highest standards of performance! PDF created with pdfFactory trial version www.pdffactory.com
  • 22. Overview of UN Procurement System Procedures PDF created with pdfFactory trial version www.pdffactory.com
  • 23. Common Guidelines for UN Procurement system Procurement activities of the UN system are based on the following principles: § The objectives/needs of the UN Organization § Fairness, integrity & transparency through international competition § Economy & effectiveness § Best value for money These Common Guidelines cover procurement stages from sourcing to execution of a procurement contract. PDF created with pdfFactory trial version www.pdffactory.com
  • 24. UN Vendor Sourcing § Competitive suppliers of previous procurement exercises § Past performance § Suppliers of the required goods or services, found on the UN Global Market (UNGM) § Codification (UNCCS) § Automatic tender reference for UN Procurement Division § Through calls for Expression of Interest (EOI) § Search of World Wide Web § Trade Missions, Chambers of Commerce § Information exchange with other UN Agencies PDF created with pdfFactory trial version www.pdffactory.com
  • 25. Expression of Interest and Types of Solicitation § Expression of Interest (EOI) § Request for Quotation (RFQ) § Invitation to Bid (ITB) § Request for Proposal (RFP) PDF created with pdfFactory trial version www.pdffactory.com
  • 26. Thresholds/Award for types of solicitation § Up to [40,000 USD] Local, informal, simplified acquisition procedure Requests for Quotation (RFQ) § Above [40,000 USD] Invitation to Bid (ITB) and Request for Proposal (RFP) Open and formal: advertised (on the web) generally larger shortlist (minimum 6 potential bidders) Public bid opening § Contract award – Contract authority Review and recommendation by independent body for higher value contracts PDF created with pdfFactory trial version www.pdffactory.com
  • 27. Bid Evaluation Criteria (not exhaustive list) § Acceptance of UN payment terms, terms & conditions, contract template, liability, legal capacity, etc. § Delivery Terms (INCOTERMS 2010) § Delivery Time § Technical Requirements § Recognized International Standards or similar § Supporting Documentation § Proven Production Capacity & Financial Strength § Warranty Conditions § Appropriate After-sales Service § Previous Contract References § Price (life cycle cost) PDF created with pdfFactory trial version www.pdffactory.com
  • 28. Common General Terms & Conditions § UN General Clauses Conditions of Contracts (2008) for Goods, Services, Combination, Construction § Most provisions are common within the UN procurement system, however some provisions may vary in text depending on individual agency requirements. § Potential suppliers are encouraged to familiarise themselves with the UN Terms & Conditions (UNGCC) § Immunity & Privileges § Bid and Performance bonds § UN Supplier Code of Conduct PDF created with pdfFactory trial version www.pdffactory.com
  • 29. B. United Nations Secretariat Procurement Division (PD) Entebbe, Uganda and New York, USA PDF created with pdfFactory trial version www.pdffactory.com
  • 30. Key Features of the UN Secretariat § Generalist procurement organization § World wide operation § Previous procurement principles apply plus “zero tolerance policy” § Additional provisions for internal control, e.g. post employment and risk management § Easy registration process (next brief) § Detailed general and specific information available at: http://www.un.org/depts/ptd/contact.htm Your commitment – Our Support - Your success ! PDF created with pdfFactory trial version www.pdffactory.com
  • 31. The United Nations Secretariat - Area of operation NYC • UN Peacekeeping Missions • UN Economic and Social Commissions (OAH) • International Criminal Tribunal PDF created with pdfFactory trial version www.pdffactory.com
  • 32. The United Nations Procurement Service Types of Equipment, Goods and Services Procured New York HQs and Field Missions: types of Goods and Services § Air Transportation Services § Inspection & Related Services § Chemical & Petroleum Products § Architecture, Engineering & Construction Related Services § Telecommunication Equipment & Services § Electrical Apparatus & electronic § Food Rations & Catering Services component § Motor Vehicles/Parts & Transportation § Real Estate Lease & rental Equipment § Banking & Investment § Computer Equipment and Services § Security Equipment § Logistics & Freight Forwarding § Pharmaceutical products and vaccines § Prefabricated Buildings § Medical Equipment PDF created with pdfFactory trial version www.pdffactory.com
  • 33. Procurement Trend 2003-2010 (UN Secretariat) 4,000 $3,498 $3,145 3,500 $3,172 3,000 US$ in Millions $1,904 2,500 $1,991 $1,620 2,000 $1,311 1,500 $892 1,000 500 2003 2004 2005 2006 2007 2008 2009 2010 PDF created with pdfFactory trial version www.pdffactory.com
  • 34. Business Placed with Israeli Suppliers 2007-2011 (in US $ Millions) 25 $22.7 20 $15.1 $13.9 $13.7 $13.4 US$ Millions 15 10 5 0 2007 2008 2009 2010 2011 PDF created with pdfFactory trial version www.pdffactory.com
  • 35. Procurement Division Major Goods and Services Purchased in 2011 in Millions (US$) $863M $243M $439M $27M $397M $29M $34M $242M $145M $26M $111M $35M $99M $37M $99M $38M $85M $73M $46M $47M $57M Air Transportation Services $863M 27.2% Architecture, Engineering & Construction Related Services $439M 13.8% Chemical & Petroleum Products $397M 12.5% Food Rations/Catering Services $242M 7.6% Freight Forwarding & Delivery Services $145M 4.6% Rental & Lease $111M 3.5% Telecommunication Equipment & Services $99M 3.1% EDP Equipment and Maintenance Services $99M 3.1% Maintenance & Repair Services $85M 2.7% Motor Vehicles/Parts & Transportation Equipment $73M 2.3% Travel and Related Services $57M 1.8% Furniture $47M 1.5% Security & Safety Equipment & Services $46M 1.4% Computer & Information Technology Related Services $38M 1.2% Building Management & Maintenance $37M 1.2% Management Services $35M 1.1% Miscellaneous $34M 1.1% Generator Sets $29M 0.9% Radio Communication & Television Broadcasting Services $27M 0.9% Electrical Apparatus; Electronic Components $26M 0.8% Others $243M 7.7% Total: $3,174M 100.0% PDF created with pdfFactory trial version www.pdffactory.com
  • 36. Bid & Vendor Review The United Nations Secretariat Procurement Division is committed to the continuous improvement of its operations and relationships with the vendor community. § Award Review Board § Senior Vendor Review Committee PDF created with pdfFactory trial version www.pdffactory.com
  • 37. www.un.org/depts/ptd PDF created with pdfFactory trial version www.pdffactory.com
  • 38. SAMPLE OF EXPRESSION OF INTEREST (EOI) FORM PDF created with pdfFactory trial version www.pdffactory.com
  • 39. UNPD’s Regional Procurement Office (RPO), Entebbe, Uganda § Established to create peacekeeping procurement capacity in a conflict- free location close to large UN Missions in order to attract and retain qualified and experienced procurement staff and reduce the footprint and exposure to individual missions. § Conducts cross-cutting regional acquisition activities; § Consolidates requirements from several UN Missions to set up regional contracts; § Streamline acquisition process; § Provide technical assistance to UN Missions; § Provide stand-by acquisition capability for UN Missions at start-up. PDF created with pdfFactory trial version www.pdffactory.com
  • 40. UN Capital Master Plan (CMP) – Business Opportunities § Renovation of the United Nations New York Headquarters Complex is managed through the Capital Master Plan Office. § Works commenced on site during the Spring 2008 with final completion scheduled for late 2013. § During 2011 solicitations were issued for the following requirements: Roof top antenna systems, Public address systems, Lighting protection and Audio-visual and general office furniture. § All bids were advertised at in UN Secretariat Procurement Division’s Website at http://www.un.org/depts/ptd/eoi.htm. UN Capital Master Plan homepage: http://www.un.org/cmp/uncmp/english/index.asp Skanska Capital Master Plan homepage: https://partners.myskanska.com/usa/clients/unitednations/CMP/def ault.aspx PDF created with pdfFactory trial version www.pdffactory.com
  • 41. C. UN Global Compact PDF created with pdfFactory trial version www.pdffactory.com
  • 42. The UN Global Compact Ten Principles: 1. Business should support and respect the protection of internationally proclaimed human right; and 2. Make sure that they are not complicit in human rights abuses; 3. Business should uphold the freedom of association and the effective recognition of the right to collective bargaining; 4. The elimination of all forms of forced and compulsory labour; 5. The effective abolition of child labour; 6. The elimination of discrimination in respect of employment and occupation; 7. Business should support a precautionary approach to environmental challenges; 8. Undertake initiatives to promote greater environmental responsibility; 9. Encourage the development and diffusion of environmentally friendly technologies; 10. Business should work against all forms of corruption, including extortion and bribery. www.unglobalcompact.org PDF created with pdfFactory trial version www.pdffactory.com
  • 43. http://careers.un.org D. CAREERS AT THE UN PDF created with pdfFactory trial version www.pdffactory.com
  • 44. Searching for job openings http://careers.un.org PDF created with pdfFactory trial version www.pdffactory.com
  • 45. Available Opportunities • Internationally-Recruited o Individual /Generic Vacancy for Professional and Field Service jobs o Language Competitive Examination o Young Professional Programme (YPP) Recruitment Examination o Associate Expert Programme (JPO/AE) • Locally-Recruited o National Professional Officer o General Service • Temporary o Temporary professional and general service staff o Individual/Institutional Consultants/Contractors • Other o Internship Programme o United Nations Volunteers (UNV) (unvolunteers.org) PDF created with pdfFactory trial version www.pdffactory.com
  • 46. UN Procurement Mobile App for iOS, Android and BlackBerry § Real-Time access to business opportunities such as EOIs. § Procurement Statistics. § Convenient sharing and contact functionality. § Mobile access to resources such as the Procurement Manual. https://market.android.com/details?id=org.UN.PD.MobileApp http://itunes.apple.com/us/app/un-procurement/id473333632 http://appworld.blackberry.com/webstore/content/63840 PDF created with pdfFactory trial version www.pdffactory.com
  • 47. Thank You and Good Luck PDF created with pdfFactory trial version www.pdffactory.com
  • 48. Any questions ? PDF created with pdfFactory trial version www.pdffactory.com