Adjunct Faculty Orientation Slides

Department of Human Resources
New Employee Orientation

The University of Connecticut is consistently ranked among the
top 25 public research universities in the country
AGENDA
Overview
9:00 AM - 9:20 AM
Policies
9:20 AM - 11:00 AM
Payroll
11:00 AM - 11:30 AM
Benefits
11:30 AM - 12:15 PM
Parking
12:15 AM - 12:30 PM

Introductions

Our Leadership
Dr. Susan Herbst was
appointed President of UConn
on December 20, 2010
Our 15th President
Reports to a Board of Trustees

UCONN is World Class
As a world-class institution of higher education, UConn
strives to improve the lives of its students and enhance the
economic and social well-being of the state and its citizens.
We are experiencing tremendous growth thanks to our
faculty, industry support, the State of Connecticut and
most importantly, our students. It is an exciting time to be
at UConn!

Academic Plan Vision
“Create a pre-eminent
institution recognized for
innovations in
undergraduate and
graduate education, as
well as breakthroughs in
research, scholarship and
economic development”

Next Generation Connecticut
$1.5B for capital projects
($235M reallocation from UC2K)
6,580 increase in
undergraduate enrollment
259 New Faculty (200 in STEM)
& 150 New Staff

Some other facts…
Founded as an agricultural school in
1881, 3 faculty & 12 students
30,474 students & 9,932 Faculty & Staff
101 UG Majors and
86 Graduate Fields of Study
$2.0B Total Current Funds Budget
FA „13 $204.6 million external
funding, sponsored activities
Undergraduate Class of 2017
More than 217,000 Alumni Worldwide
Technology Park-Storrs
Bioscience CT-UCHC The Jackson Lab
(JAX) for Genomic Medicine

Our Campuses

Day 1 Information for All Employees
•Husky One Card- your UConn ID
•Bring your offer letter and a photo ID
•Call first to ensure you are in the system
•NetID - your UConn electronic ID
•https://netid.uconn.edu
•AAUP, AFSCME, CEUI, Police & Fire, UCPEA
•12 Recognized State of Connecticut Holidays
•Emergency Closing Policy
http://www.hr.uconn.edu/emerg_closing_info.html
•Emergency Notification: alert.uconn.edu

UConn Official Communication
•UConn Today
•UConn Social Media: Connect
•Websites
•On-line Employee Resource Guide
•Faculty & Staff home page
•Daily Digest: M-F, 11 am
•First.Last@uconn.edu
•MyApp
•President, Provost, Public Safety
emails
•Distribution Lists by job functions

Workplace Standards
An environment that values
your unique contributions
Provide effective
policies, programs and
resources

Recognizing a Disrespectful Workplace
• Some inappropriate behaviors not construed as violation of policy
• Some inappropriate behaviors are clearly recognizable as violations of
policies and may violate laws
Foul
Language
Gossip
Passive
Incivilities
Harassment
Verbal
Threats
Small ongoing inappropriate
behaviors can escalate over time

University Policies & Procedures
http://policy.uconn.edu
It is incumbent
upon you to read
and understand
the policies that
are associated with
your position
(or role).

Code of Conduct
http://audit.uconn.edu/doc/codeofconduct.pdf
Basic standards of workplace behavior
Public statement of the University‟s
commitment to the highest
standards of integrity
All employees share responsibility for
keeping the University in full
compliance with all laws, regulations
and policies
Annual Mandated Training

State Code of Ethics for Public Officials
• Applies to each of us as state employees
• Part of the Connecticut General Statutes
• Intended to prevent individuals from using their public
position for personal financial benefit
• Violations can (and have) lead to fines and penalties
Conflicts of Interest
Gifts
Financial Benefit
(Self/Family/Business)
Political Activity
Outside Employment
Appearance Fees/
Honorarium
Post State Employment

Ask yourself:
What would “this” look like on the front page of a newspaper?
Just because there
isn‟t a law or
University policy
that prohibits an
activity doesn‟t
mean it is the right
thing to do.

Non-Retaliation Policy
It is prohibited to retaliate
against someone who reports a
concern in good faith to the
appropriate individuals of
offices
Contact the Office of
Audit, Compliance & Ethics
(OACE) to report any activities
that you feel may be retaliatory

Office of Audit, Compliance & Ethics
Look for the Compliance Courier Newsletter
It is a quarterly newsletter issued by OACE
Don’t hesitate to call:
o 860-486-4526
REPORTLINE-
anonymous
1-888-685-2637

Staying Safe in the Workplace
Division of Public Safety
 Police, Fire/EMTs-24x7 Storrs
 Emergency: 9-1-1
 Routine Calls: 860-486-4800
 Alert.uconn.edu
 Active Threat Training
 Uniform Campus Crime Report
 Emergency Blue Phones
 Crime of Opportunity

Department of Wellness and Prevention Services
Drug Free Schools and Campuses Act
Provides alcohol and drug standards for faculty and
staff
Employees shall not unlawfully use, possess, distribute
dispense or manufacture controlled substances, or be
under the influence of a controlled substance, while on
the job or in the workplace
Any employee violating this policy will be subject to
discipline, up to and including termination
Concerned employees are encouraged to contact the
Employee Assistance Program (EAP)

Threats Verbal Abuse
Physical Abuse Weapons
Violence in the
Workplace
Zero
Tolerance

Department of Environmental Health & Safety
• Report hazards and help to
correct them
• Use Personal Protective
Equipment
• Follow procedures
• Get trained and keep training
current
• Identify and correct hazards
• Provide and require the use of
Personal Protective Equipment
• Provide information on policies and
procedures
• Ensure employees/students receive
training
• Model Safety
University Health and Safety Policy
The health and safety of all students, faculty, staff and visitors shall be a principal
consideration in the planning an conduct of all University activities and programs
Employee “Must Do” List Supervisor “Must Do” List

Department of Environmental Health & Safety
Employee Safety Orientation
Workplace Hazard Assessment Safety Training
www.ehs.uconn.edu

Commitment to a Diverse & Inclusive Workplace
Office of Diversity & Equity (ODE)
241 Glenbrook Road
Wood Hall - Unit-4175
Storrs, CT 06269
Phone: (860) 486-2943
Fax: (860) 486-2437
Email: ode@uconn.edu
Investigation of claims alleging violations of:
o Policy Against Discrimination,
Harassment and Inappropriate Romantic Relationships
o Non-Retaliation Policy
o AA/EEO Policy
o Policy Statement: People with Disabilities
Recruitment and Search Process
Workplace accommodations for employees with disabilities
Sexual Assault Response Policy
 Diversity and Sexual Harassment Prevention Trainings

Policy: Affirmative Action & Equal Employment Opportunity
• UConn is an equal employment & affirmative
action employer
• Our policy is to comply with all laws & regulations
that prohibit employment discrimination
• Employment search process is strictly
monitored to ensure compliance
• Equal employment opportunity (EEO) means
nondiscrimination
• All services and programs are to be provided in a
fair and impartial manner
• Annual State and Federal Affirmative Action Plan

Policy Against Discrimination, Harassment, and Inappropriate Romantic Relationships
• Prohibits discrimination and harassment in the work and learning environments
• Clarifies that managers must report any incidents of discrimination, harassment or
inappropriate Romantic relationships to ODE
• Failure to report known incidents is a policy violation as serious as the
original discriminatory act
• Complaints about student misconduct (including student-employees and
graduate students) are addressed by Community Standards
• Provides specific guidance regarding Romantic relationships in the instructional
and employment contexts
• “Romantic relationships” under the policy means an intimate, sexual, and/or
any other type of amorous encounter or relationship , whether casual or
serious, short-term or long term
• Non-consensual sexual contact implicates the University‟s Sexual Assault
Response Policy

Romantic Relationships-Instructional and Employment Contexts
• Instructional Context
• Faculty/staff relationships with undergraduate students are prohibited
• Faculty/staff relationships with graduate students are prohibited if the graduate student is
actually under that individual‟s authority (authority includes teaching; formal mentoring or
advising; supervision of research and employment of a student; exercising substantial
responsibility for grades, honors, or degrees; and involvement in disciplinary action related to the
student)
• A romantic relationship between a graduate student and another student (either undergraduate
or graduate) under his/her authority is prohibited. If there is an existing relationship, the
graduate student will not be permitted to serve in the position of authority
• Employment Context
• Faculty/staff relationships with employees currently under their supervision are prohibited
• Existing Romantic Relationships
• Relationships that existed before August 7, 2013 must be disclosed to ODE and/or OFSLR by the
person in a position of authority
• Relationships that existed prior to joining the University must be disclosed to ODE and/or
OFSLR by the person in a position of authority before accepting a new supervisory role
• Relationships that develop that are in violation of the policy must be disclosed immediately

Policy Statements on Disabilities
People with Disabilities
• The University of Connecticut
is committed to achieving
equal education and
employment opportunity and
full participation for people
with disabilities
• A qualified person with a
disability must be ensured the
same access to
programs, opportunities, and
activities at the University as
all others
Reasonable Accommodations
• The University will make
reasonable accommodations
for the known physical and mental
limitations of otherwise qualified
applicants and employees with
disabilities as defined by state and
federal law.
• Definition of “Reasonable
Accommodations”
• In some instances (when undue
hardship exists), the University
may be unable to make certain
accommodations.

Title IX
• When students are sexually harassed or assaulted in
the learning environment, a college or university will
be liable if a University employee with authority to
address the harassment and institute corrective
measures on the school‟s behalf-receives actual
notice of, and is deliberately indifferent to, the
harassment or assault.
• The U.S. Department of Education‟s Office of Civil
Rights extends the obligation to respond beyond
those who actually have authority to address the
harassment, to any individual “who a student could
reasonably believe has this authority or
responsibility” to help.

Sexual Assault Response Policy
• Protect campus safety and ensure victim response
• Passed by the Board of Trustees in
January, 2012, the Sexual Assault Response Policy.
• Requires all employees who witness or
receive a report of sexual assault to contact
ODE, the Office of Community Standards, or
the Title IX Coordinator as soon as possible
• Private vs. confidential victim conversations
• The Policy additionally contains a list of on and off
campus resources for victims

Selected Policies: Records Retention
For more information contact University Archivist Betsy Pittman or your Department Administrator
For all records: http://www.lib.uconn.edu/online/research/speclib/ASC/rm/index.htm

Selected Policies: Family & Medical Leave
(FMLA)
• Federal FMLA provides up to 12 weeks of
leave in a 12 month period for qualifying
employees
• State Family & Medical leave provides for
up to 24 weeks of leave in a two year
period for qualifying employees
• Your position is held and you will have a
continuation of medical benefits
• Other Leaves:
Military, Educational, Personal, Voluntary
Schedule Reduction

Selected Policies: General Rules of Conduct
• General Rules of Conduct establish
behavior guidelines for all University
employees
• Employees have a reasonable right to
know what conduct is expected of them
• Each department may have additional
rules in which employees should be
aware
• Employees can be disciplined or
dismissed for violating the General
Rules of Conduct

Other Information
•Emergency Closing Policy
http://www.hr.uconn.edu/emerg_closing_info.html
•Emergency Notification System: Alert
•Husky One Card- your UConn ID
•Bring your offer letter and a photo ID
•NetID - your UConn electronic ID
•https://netid.uconn.edu
•Email address: First.Last@uconn.edu
•AAUP, AFSCME, CEUI, Police & Fire, UCPEA
•12 Recognized State of Connecticut Holidays

Accessing E-formation
University Information Technology Services (UITS)
• Services and Support (http://uits.uconn.edu )
• Policies (http://policy.uconn.edu)
• Security Awareness
(http://security.uconn.edu)
• Local Technology Support
• Campus Technology Assistance
On-line Request: Login
Email: Helpcenter@uconn.edu
Phone: (860) 486-4357(HELP)
Walk-in Location:
Math-Science Bdg, Rm M037
196 Auditorium Road
Main Campus – Storrs

Accessing E-formation
University Information Technology Services (UITS)
• SecureU
• (http://secureu.uconn.edu)
• Antivirus software
• Encryption
• Ensure computer operating
system & software is patched
regularly
• Set strong passwords
• Save your files to the enterprise
file server, backed up nightly
• Email is Official and not private
• Email etiquette
• Never open unknown emails or
attachments, only open and download
from known sources
• Appropriate use of UConn computing
& network resources
• Electronic Communication
• Use of official UConn email
communications & lists
• Daily Digest

Your Responsibilities
• Know UConn & your departmental policies,
procedures, expectations & resources
• Model behavior
• Understand your behavior & that of others
and its impact
• Know State of CT and Federal legal
requirements
• If a supervisor, ensure a respectful workplace

Faculty & Staff Online Resource Guide
http://resource.uconn.edu

Faculty & Staff Online Website
http://uconn.edu/facultystaff

Personal and Job Related Support
Reach out to…
• Your Supervisor
• University Ombuds- Jim Wohl
• University Offices/Divisions: HR, Public Safety
(police, fire, ems, locksmith), EH&S, OACE, ODE
• Your Union: AAUP, AFSCME, CEUI, Connecticut Police
& Fire, UCPEA
• Multicultural Centers
‒ Women‟s Center
‒ African American
‒ Asian American
‒ Puerto Rican Latin American
‒ Rainbow Center

Become Part of the UConn Community
Office of First Year Programs &
Learning Communities
• Teach a First Year Experience
(FYE) course
• Mentor a student through our
UConn Connects program
OTHER OPPORTUNITIES…
Community Outreach
Jorgensen Center for the
Performing Arts
CT Children’s Book Fair

Summary
• Office of Audit, Compliance &
Ethics
– Annual Mandated Compliance
Training
• Office of Diversity & Equity-the
following trainings must be
completed within the first six
months of employment:
– State-Mandated Diversity
Training
– University-Mandated Sexual
Harassment Prevention
Training
• Department of Environmental Health
& Safety (EH&S)
– Mandated safety training for
some employees
• University Information & Technology
Services (UITS)
– Daily Digest
• HB Library
– Record Retention
• Human Resources
• Division of Public Safety
– Police, Fire, EMT, Locksmith

Payroll Department
http://www.payroll.uconn.edu

Direct Deposit

Biweekly Pay Schedule
Payroll Website & Calendar

Verify

Tax Withholding Status

Earnings

Deduction Management

Time and Attendance (TAS)

Additional Services
• Verification of Earnings
• NRA Tax Consultation
• Notary Services
• Workers‟ Compensation Administration
• Q & A
• Completing Your I-9 form, W-4, CT-W4, and Direct Deposit

Benefits
Benefits Associates:
• Susan Matthews
• Terry Stewart
• Tony Velez
• Suzanne Vilchinskas
Contact Information:
9 Walters Ave, Storrs CT
06269-5075
Depot Campus, Unit 5075
E-mail: benefits@uconn.edu
Telephone: 860.486-0400
Fax: 860.486-0406

Online Benefits Info
Website: www.hr.uconn.edu
-Click Benefits, then New Employee
Benefits Enrollment
New Employee Orientation Presentation
Enrollment Guide
Forms

Medical Options
Point of Enrollment-Gated (POE-G)
− Network-based care only except in
emergencies
− Primary care physician referrals required
Point-of-Enrollment (POE)
− Network-based care only except in
emergencies
− No referrals to specialists required
Point-of-Service (POS)
− In-Network
− Out-of-Network: $300/person
deductible, 80/20 coinsurance
− Emergencies covered as in-network

Medical Insurance Carriers
o Regional network: CT, MA, RI
o Nationwide access
o Regional network: CT, NJ, NY (Oxford
network, not UnitedHealthcare)
o Nationwide access: UnitedHealthcare network
(outside of CT, NJ, NY)
Note: Employees who do
not live in the regional
network areas are
eligible for out-of-area
plans (Anthem Out of
Area, UnitedHealthcare
Oxford USA)

Medical Biweekly Paycheck Deductions
BIWEEKLY DEDUCTIONS FOR EMPLOYEES ON REGULAR PAYROLL
July 1, 2013 – June 30, 2014
Empl Only Empl + 1 Family FLES*
Point-of-Enrollment – Gated (POE-G)
Anthem State BlueCare POE Plus $24.59 $ 71.10 $ 91.35 $ 47.81
United Healthcare Oxford HMO $18.29 $ 52.38 $ 67.30 $ 35.22
Point-of-Enrollment (POE)
Anthem State BlueCare $27.01 $ 81.36 $108.31 $ 54.36
United Healthcare Oxford HMO Select $21.54 $ 64.92 $ 86.40 $ 43.37
Point-of-Service (POS)
Anthem State BlueCare $ 34.83 $120.32 $139.01 $ 62.34
United Healthcare Oxford Freedom Select $ 28.26 $ 97.63 $112.80 $ 50.58
Out of Area Point-of-Service (POS)
(non-CT residents only)
Anthem State Preferred $ 34.83 $120.32 $139.01 $ 62.34
United Healthcare Oxford USA $ 28.26 $ 97.63 $112.80 $ 50.58
*Family Less Employed Spouse (FLES) rate is available only when both spouses are employed by the
State of Connecticut, eligible for health insurance, and enrolled in the same plan, along with at least one child.

Health Enhancement Program (HEP)
• Key components
• Preventive physical examinations
• Preventive screenings
• Disease counseling and education programs
• Election covers employees and covered family members
• Financial incentives to participate
• Copayment waived for physicals
• Two free dental cleanings per year, plus no limit on periodontal care (for covered members enrolled in
dental)
• Disease management: waived office visit copays, reduced prescription drug copays, $100 compliance
payment
• Financial disincentive for non-participation/non-compliance
• $100/month premium
• $350 per person annual deductible ($1,400 family max)
• Participants who are non-compliant
• Given appropriate notice and opportunity to improve
• Ineligible to re-enroll until next open enrollment period

HEP-Preventive Physical Examinations
Financial incentive: office visit copayments waived/rebated

HEP-Counseling, Education & Incentives
• Disease Counseling and Education Programs
Diabetes, both Type 1 and 2 Asthma and COPD
Heart failure/heart disease Hyperlipidemia
Hypertension
• Health Care Counselor –
• Explains current strategies to control the disease, provides written
materials and info about online resources
• Financial incentives
• Office visit copayments waived/rebated
• Prescription drug copayments reduced: $0/5/12.50 (waived for drugs
prescribed for diabetes)
• $100 cash payment for compliance in disease management program

Pharmacy Benefits
• Same for All Medical Options
• Pharmacy Benefit Manager: Caremark
• Non-Maintenance Medications
• Nationwide network of retail pharmacies
• Copays at network pharmacies: $5 generic/$20 preferred brand/$35
non-preferred brand
• Coinsurance at non-network pharmacies: 20%
• Maintenance Medications
• Choice
• Mail order through Caremark
• Maintenance medication network pharmacies
• Copays: $5 generic/$10 preferred brand /$25 non-preferred brand (or
lower if in disease counseling)

Dental Options
Basic Dental (UnitedHealthcare)
− No deductible, no annual limit
− 80% reimbursement: preventive, diagnostic, and simple
restorations
− 100% semi-annual cleanings for participants in Health
Enhancement Program
− Orthodontia not covered
Enhanced Dental PPO (UnitedHealthcare)
− Deductible: $25 person/$75 family max, $3,000/person yearly
max
− Varied reimbursement: % of reduced fee
− Choice: network providers (reduced fee), non-network
providers
− Orthodontia: $1,500 lifetime maximum
Dental Health Maintenance Organization (DHMO) (CIGNA)
− Must use network providers
− Care must be coordinated by primary care dentist
− No deductible, no annual maximum, patient charge schedule
− Orthodontia covered

Dental Biweekly Payroll Deductions
BIWEEKLY DEDUCTIONS FOR EMPLOYEES ON REGULAR PAYROLL
July 1, 2013 – June 30, 2014
Employee Only Employee + 1 Family
UnitedHealthcare
Basic
UnitedHealthcare
Advanced
CIGNA DHMO
$ 0.00 $ 14.13 $ 14.13
$ 0.00 $ 12.99 $ 12.99
$ 0.00 $ 4.61 $ 6.53
*Family Less Employed Spouse (FLES) rate is available only when both spouses are employed by the State of
Connecticut, eligible for health insurance, and enrolled in the same plan, along with at least one child.
11:00 AM - 11:30 AM
Benefits
FLES*
$ 7.24
$ 6.65
$ 2.69

Medial & Dental Information
Eligible Dependents
− No Spouse (including same-sex), or party to a civil
union
− Dependent children
• Medical to age 26
• Dental to age 19
• No age limit if disabled
Effective Date
− First of month following hire date/transfer
Changing Your Elections
− Open enrollment: effective July 1 each year
− Qualifying status change

Life Insurance
• Basic Life Insurance (Contributory plan)
• Supplemental Life Insurance (Employee pay all)
– Available to AAUP, UCPEA, Managerial/Confidential, Postdoctoral
Fellows and Law School faculty with annual earnings of $45,500
or more
• Administered by Dearborn National
• No evidence of good health required if you enroll within 31 days of hire
• Effective date is six months following hire date
• Continue a reduced amount of life insurance in retirement at no cost

Retirement Plans
Employees Ineligible for Retirement Plan
– Postdoctoral Fellows
– J1 or F1 visa holders
State Employees Retirement System
(SERS) Tier III
− Defined benefit plan
− Based on years of service and salary
− Employee contributes 2% (hazardous duty
employees contribute 5%)
− Vesting: 10 years service
Options available to
AAUP, UCPEA, Managerial/Confidential,
Law School Faculty in lieu of SERS
− Alternate Retirement Program (ARP)
− Hybrid Plan

Retirement Plans
Alternate Retirement Program (ARP)
– Defined contribution plan
– Employee contributes 5%, State contributes 8%
(total 13%)
– Employee directs how monies are invested
– Vesting: immediate
– Administered through ING
Hybrid Plan
– Defined benefit plan
– Employee contributes 5%
– Vesting: 10 years service
– Upon retirement, vested employees have a choice:
• SERS benefit
• Cash out option: employee contributions, matched
by employer, plus 4% interest

Retiree Health Benefits
Employees contribute 3% of pay for first 10 years of state
service
• Only employees with vested retiree health benefits from
former employer can waive coverage and contributions
Vested in retiree health benefits after 15 years of actual
state service
• Retiree health benefits available at retirement
• For employees who leave prior to early or normal
retirement, retiree health insurance commences when age
and service equals 75 or more
Employees who leave state service prior to 15 years can
request a refund of contributions

Additional Benefits
Life Insurance
– Term life insurance through Dearborn
National
– Aetna Universal Life Insurance
– ING Universal Life Insurance
Retirement Savings: 403(b), 457, Roth 403(b), Roth
457 through ING
Long Term Disability through Aetna (for
employees enrolled in SERS or Hybrid)
Short Term Disability
– The Hartford (for employees enrolled in ARP)
– Colonial Supplemental Insurance Company
– Dearborn National

Additional Benefits
Flexible Spending Accounts
– Dependent Care Assistance Program
– MEDFLEX
Qualified Transportation Account
Long Term Care
Auto and Homeowner Insurance
– Metropolitan Casualty & Property
Insurance Company & Affiliates
– Liberty Mutual Insurance Company
– Travelers

WorkLife Resources
Employee Assistance Program (EAP)
Work/Life Connections website
– UConn Area Newcomers Network (UCANN)

Complete Forms by Deadline
Most forms available online
– hr.uconn.edu>Benefits>New
Employees>HR and Benefits
New Hire Forms
Personalized enrollment form will
be emailed to new hires for:
– Medical
– Dental
– Basic/Supplemental Life Insurance

Form Submission & Verification
• Original forms can be mailed or delivered in person
and should include copies of proof documents
• Option to schedule appointment with a Benefits
Representative
• Review Confirmation Report
– Mailed within two weeks following receipt of
completed paperwork
• Look for Medical/Pharmacy/Dental ID cards
– Mailed within 30 days following receipt of
completed paperwork
• Verify accuracy of payroll deductions

Parking Services
Overview of Services
Registration
Video Location
http://www.park.uconn.edu/vids.html
Q&A
http://park.uconn.edu/

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