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WJEC
                   ICT A2

          IT4 Coursework
               2011
NOREEN KAY
                             1
CHIEF EXAMINER ICT A LEVEL
Unit IT 4 Relational Databases
               Coursework
• 40% of marks

• Time approx 50 hours

• Does not have to be real it can be realistic but
  recommended a real organisation be used. Something
  you either know about or can get information about.

• Each project must be individual and all of the candidates
  own work

• Marked out of 100

                                                              2
Can use
       Access or similar package

or

       Visual basic



     Or some combination of both
                                   3
• Database projects should be in 4 distinct
  sections.


  – User requirements and design

  – Implementation

  – Testing

  – User documentation and Evaluation


                                              4
Moderators
  overall
 checklist




             5
Detailed teacher guide and mark
            scheme




                                  6
YOU HAVE TO WORK HARD FOR 1 MARK




                                   7
Title Page

Name of candidate
Candidate No
Title of project
Centre name and No




                          8
Background to the organisation
1 mark:
• What is it? where is it?                6 sentences

1 mark:
• What it does - must do data processing related to the
  database you are going to do unless you justify
  difference.                          Half a page

This must include what the organization does or intends to
do. It is no good saying I am going to create a stock
management database if there is no stock management
involved.

This link must follow throughout the project.
                                                             9
Background
•   Ysgol Dafydd Jones is a large, modern Comprehensive School, situated somewhere in North
    Wales. With a pupil population of nearly 1000, there is a high demand for the daily stuff of
    education – pencils, pens etc and, more recently with the advances in technology; computer
    discs, CD-Rs and memory sticks etc.
•   At the moment this need is served by a school shop, run by a member of the ancillary staff with
    the aid of a group of Sixth Formers. In the past, because it is a relatively small-scale operation,
    there has been little need for a computerisation of its stock-take or financial management
    systems.
•   The range of stock carried by the shop is narrow, and since it is mostly of an ‘educational’ nature,
    the stock is supplied almost entirely by only a handful of different suppliers. The system of stock
    management is very simple, with the ‘shop keeper’ noticing when any particular item is about to
    run out, and writing out an order whenever convenient. This has usually been done at the end of
    the month, when typically several orders could be processed at the same time, making the task
    more time-efficient At some times of the year, for example just before the examinations, certain
    items become suddenly in higher demand. Writing out additional orders then becomes an added
    nuisance. To keep things simple, the shop has a ‘standard order’ for each of its items, and will
    reorder that number each time the stock runs low. For example, it carries a stock of twenty
    scientific calculators and will re-order another twenty when only three or four are left on the
    shelves. This has led to oversights and disappointments in the past (especially at exam times!)
•   In order to check that stock is not ‘disappearing’ and to monitor sales, as each item is sold a tally
    is kept in an exercise book, and at the end of the day this is totalled. This also gives warning that
    some items may need to be reordered. Once a month, there is a stock take of all the items in the
    store. This should be equal to the level of stock at the last stock take, minus the tally of items
    sold since then. Quite often, due to the pressure of sales at peak times (morning break) a sale
    may not be recorded in the tally book. This leads to awkward questions being asked at the end
    of the year when the finances of the shop are reviewed.
•   What the shop needs is a better way to record and monitor levels of stock, and to make
    the process of reordering easier and quicker. The answer to this is to build a database
    management system that will reorder ‘automatically’ when stocks get low. The ability to
    order goods manually (i.e. not in set quantities) should also be retained in the system.
                                                                                                       10
User Requirements
4 marks
• Data capture and inputs
• Processes including security, queries, calculations,
  sorts, etc
• Reports and any other outputs
• Ethos and house style

2 marks
• Quality and depth of analysis
• ‘To gain full marks everything they go on to do
  should have been requested by the user in general
  terms’

Aim for approx. minimum of 3 pages long
                                                      11
User requirements / Expected outcomes / aims and objectives
                     Aim for approx minimum of 3 pages long

 • Data capture and inputs                                           1
 • Processes including security queries
   calculations sorts etc                                            1
 • Reports and any other outputs                                     1
 • Ethos and/ or house style                                         1
 • Quality and depth of analysis                                     2
 •‘To gain full marks everything they go on to do should have been
 requested by the user in general terms’

Some of the problems we saw last year were less evident but some centres
still award high marks for
• a retrospective list of what the candidate did
or
• a brief very outline of what the system is required to do.
                                                                     12
Wrong!
My client wants ( I did a ) a multiple table search using
search criteriaTables to include Customers + booking +
rooms. Search to include Booking data= 12/08/2012
AND Room=Teifi
They have clearly copied and pasted from design

Right!

Mrs Jones often has enquiries about the
function rooms. Many people often ask either
to check an existing booking or check if a
certain function room is available for booking
on a certain date. Therefore she would like the
system to be able to produce this information
quickly. She would like to be able to type in
the name of the function room ad date into a
form on the screen and a list of bookings to
                                              13
appear
User Interface requirements
1 mark
• Details of specific user interface requirements of the
  system and how this reflects the ethos of the
  organisation.
• What in general should the user interface look like
  and what presentation style, colour schemes, logos,
  corporate identity.
• This could relate to startup splash screens,
  switchboards or menu type form. Navigation buttons
  leading to data entry forms/ buttons to control common
  procesess e.g print reports
• Health and safety considerations red/ green / easy to
  read fonts no garish colour that could call eye strain

                                                       14
Hardware
1 mark
• Details of the minimum hardware
  requirements for the system to function.
• Must be sensible to chosen topic and
  can be just a list, it can be what the
  user already has or a new system to
  run the new database.


                                             15
HARDWARE = NO MARKS!
• Dual-core AMD Athlon™ II X2 245
  processor
• Genuine Windows® 7 Home Premium 64
  bit
• Memory: 2GB
• Hard drive: 500GB



                                       16
PROCESSOR
AMD Athlon II X2 Processor 245                        
  - 2.9 GHz
    - 2.0 GHz HT
    - 2 x 1 MB L2 cache
    - Dual CoreOperating System
    Genuine Windows® 7 Home Premium 64-bitRAM2 GB DDR3
    2DIMMGraphics cardATI Radeon 3000
    Up to 891 MB shared graphics memory
OUTPUT DEVICE
• Screen type None NO PRINTER      NO MARK                     
BACKUP Medium 
• Hard drive 500 GB SATA 3G 7200 rpm
External BACKUP Medium
• Optical disk drive DVD writer
•   SATA DVD RAM with LightScribe technology
    Create silkscreen-quality disc labels directly from your
•   PCMemory card reader6-in-1 memory card reader
•  USB6 x USB 2.0 ports
•  1 external optical drive bay/ 1 internal HDD bay
   *FireWireNoModem/EthernetEthernet 10/100BT integrated network
   interface
• WiFiNoBluetoothNoVideo interfaceVGAAudio interfaceAnalogue audio
   Microphone and headphone inputsTV outputNoExpansion card slot2 PCI-
   Express x1SoundHigh Definition Audio 5.1WebcamNo
INPUT DEVICES          
• Keyboard & Mouse USB optical mouse USB keyboard
                                                                    17
Entity relationships
• 1 mark for basic One to ONE, ONE TO
  MANY UNLINKED diagram
• Second mark for more complex system
• (showing all linking between entities)
• If errors, incorrect or unrealistic give
  no marks.
• NB OK if this appears later on in the
  design section.
                                             18
Different ways of showing entity relationships
 Doctor




 Patients              Hospital




Customer            Order           Stock




                                  Supplier




                                                             19
Departments                                             Supervisors

DepartmentID (PK)                                    SupervisorID (PK)




                   1                                                1


        Assigned                                              Run


                   n                                                n
        Officers                                              Cases

OfficerID (PK)                                       CaseID (PK)




                   1                                                1
                             Officers_Cases __

                       n   OfficerID (PK) (FK)   n
       Work On             CaseID (PK) (FK)                 Work On




                                                                         20
Not acceptable as ERD

                                                  Screenshot of the
                                                  implemented system




Copy of above or from design of tables showing primary and foreign keys




                                                                      21
GET THE DESIGN RIGHT !
                                          22
AND EVERYTHING ELSE WILL FOLLOW THROUGH
Data structure table showing
Fieldname + data type
1 mark for each table x 3

1 mark for design of
format of the data in each
table


Data dictionary
of at least 3
tables
Must have
fieldname, data
type and format
                             23
Normalisation
1 mark for normalised form of tables
• Diagram / tables showing normalised
  tables
• Note that the tables can be designed
  directly in normalised form, There is no
  need to show the stages but you can
  do so if you want to


                                         24
The simple three table structure

 Borrowers           Loans                  Books
              1                         BookID PK
 PupilID PK       LoanID PK         1                   If we were to
 Surname      ∞   PupilID FK
                                ∞       ISBN FK         develop the
 Forename         BookID FK             Cost            database further
 FormGroup        DateIssued            Title           ISBN would be
                  ReturnedY/N           Genre
                                                        in a different table




Borrower             Loans                      Books



                                                                      25
The more complex third normal form
         structure would be this but needs more
                         tables
               Borrowers           Loans                  Books
                           1                           BookID PK                 ISBN
              PupilID PK        LoanID PK          1
                           ∞    PupilID FK             ISBN FK
                                                                    ∞1   ISBN PK
              Surname
                                               ∞∞
              Forename          BookID FK              SupplierID        Title

              FormGroup         DateIssued             Cost
                                                                     ∞   PublisherID FK

                                ReturnedY/N                              Author

                                                                          Publishers
                                                                         PublisherID PK
                                                                     1
                                                                         Reqd.
                                Suppliers
                                               1                         Details……
                               SupplierID PK

                               Reqd.
However we only need           Details……
to produce a three table
solution and need not go
to fully third stage                                                                    26
normalisation
This might be our simple three table
              structure
   Borrowers           Loans                  Books
                1                         BookID PK
   PupilID PK       LoanID PK         1
   Surname      ∞   PupilID FK
                                  ∞
   Forename         BookID FK             Cost

   FormGroup        DateIssued            Title
                    ReturnedY/N           Genre




  Borrower             Loans                      Books



                                                          27
Normalisation: 1 mark for identifying primary key and foreign keys
Must show links and identify Primary and Foreign keys


              PK                    PK                     PK




                                    FK
                                    FK




                                                                 28
DATA VALIDATION
• 2 DIFFERENT TYPES

NOT 2 RANGE CHECKS


NOT LIST BOXES/COMBO BOXES


DO NOT use input mask wizards provided by the
software e.g. postcode masks in Access

                                          29
Validation techniques
•    Use Range checks
•    Use own ORIGINAL design of input mask
•    Use OR techniques
•    LENGTH CHECKS
However candidates lose marks by not fully designing the
validation
e.g. ‘I will put a range check on an ID number’ is not
      sufficient.
Candidates should fully explain e.g. “I will put a range check
on and ID number which states it is Between 1 and 9999
    Remember you have to test for extreme data so advise using one range check
                                                                           30
    somewhere in the design will help you later on.
Common Problems
• Candidate does not design two different
  types of validation they may only design 2
  range checks.
• All candidates in the Centres design the
  exact same two types of validations e.g.
  all do range check on date of delivery and
  all do length check on telephone
  no????????

                                           31
PROBLEMS
• Candidates do a range check on length of
  telephone no.

• NOT data type checks

• Presence checks!!!


                                         32
33
34
Design of security
1 mark


This could be using software own security locking
system or original code.
•It could be a flowchart (but not an identical one if used in
     Code section)
•It could be a bullet point sequence
•It could be a paragraph describing what will happen



                                                                35
Example of security statement
The system must be secure in order to prevent unauthorised access
and possible deletion/corruption of data.
•   For this reason, access to the system will be via a password.
•   Editing of the data tables will not be possible directly, and all
    changes must be made through separate data entry forms.
•   There must be access for an administrator to edit the data
     tables directly in case of mistakes (order cancelled) but only
    through an administrator page with separate password access.
•   There must be a procedure for backing up daily changes, and a
    regular
•   routine for making backups of the whole system


                                                                        36
37
User interface
1 mark
• Design of user-friendly, menu driven, front
  end interface (Hand drawn or DTP design)
• It should reflect the house style required by
  the user
• Could be main menu system
• Could be switchboard
• Note this is pre implementation so no
  screenshots of forms can be counted as
  design
                                                  38
VERY POOR design of switchboard/menus ?????




  NO DATA in it just boxes and fonts
                                              39
40
41
Design of 2 data entry forms 1
        form with a sub form
•   (Hand drawn or DTP design)

•   1 mark design of at least two forms;
•   1 mark for design of form with a sub form

•   1 mark is for quality and detail-names of all fields and some of
    the following;
     – sample data in each of the three forms
     – special features on each of the three forms e.g. command
       buttons
     – adherence to house style shown on each of the three forms

Note this is pre implementation so no screenshots of
forms can be counted as design


                                                                   42
No Detail

              Employees Details




Employee ID

First Name

Last Name

Internal Extension




                                  43
Logo
       •Layout 
       •House style 
       (font names and size
       and logo)
       •Fieldnames 
       •Features 
        command buttons
       •Example data X
       (should be added)




                         44
DETAILED Design of forms and forms with a subform
•Layout
•House style
•Fieldnames
•Features
•Example data




                                                    45
DETAILED DESIGN OF QUERIES
Query type
• Single table query with search criteria x 2 (NOT SORTS)
• Multiple table query with search criteria
• Multiple table query without search criteria
• Parameter query
• Action Query : either an append; delete or update query
Detailed design
• Fieldname logical operator and criteria to be used;
• tables to be used
• and any other relevant point e.g. fields/calculations/test data
• Realistic reason why you need this data.
  NOT a description of what the query outputs e.g.
  ‘The manager wants a list of all the female soccer
  players’ is a description of the output.

  WHY THE MANAGER WANTS A LIST OF ALL THE FEMALE
  SOCCER PLAYERS .... IS THE REASON
                                                                    46
• Although reasons have improved in some
  centres they are still descriptions of what the
  query does.

Centres should note;
• Reasons for queries could be strengthened and
  could include fieldnames and operators and
  criteria where required.
• Where candidates do a similar topic e.g. hotels,
  candidates should be encouraged to design
  different queries.




                                                    47
Query types
•   2 Single table queries with search criteria    x2
    Both use one table and both have criteria and each has a realistic reason
    Do Not do a sort

•    Multiple table query with search criteria     x1
    1 query which uses linked tables and which has criteria and a realistic reason

•   Multiple table query without search criteria              x1
     1 query which uses linked tables and which has NO criteria and a realistic reason
    (The most common use of this could be to select only certain fields for a report or another
    common use is to sort data and the third most common use is to produce a calculation).

•   Parameter query
    This query has search criteria and could be on a single or linked tables depending upon the
    reason.
•   1 Action Query : either an append; delete or update query

All of these queries should have:
• Fieldname logical operator and criteria to be used; tables and any other relevant point

•   Realistic reason why you need this data to be produce / what will it be used for?
                                                                                            48
49
No marks; there must be criteria
and the justification is the reason
but have not designed how to get
the data from the database
                                       X

                                       X
No marks; justification is the
reason but have not designed how
to get the data from the database




No marks; justification is the
reason but have not identified what
tables or fields are required          X
No marks; justification is the
reason but have not designed how
to get the data from the database
                                       X
No marks Query not fully designed
                                       X
                                       X
No marks Query not fully designed.
What data will be used?

                                      50
NO REASON WHY




                51
DETAILED DESIGN OF REPORTS
• There must be a realistic reason why your organisation
  wants these reports. In addition to reasons, report design
  must
1 mark
• Clearly display fields and contain reasonable detail
• Details of the data/tables or queries required
• Allow for suitable original headers and footers
• Have sorted and grouped data

• 1 mark
• design of a calculations, totals or other statistical fields
(Now must also be on a report as well as form or query )
                                                           52
POOR DESIGN OF A REPORT

                                                                                   Details of the data/tables
                                                                                   or queries required X
   This is a space for the company logo that will be pre-printed
                          onto the paper.                                          Allow for suitable original
                                                                                   headers and original
                                                                                   footers X
  Customer’s Address                                  User’s Address


                                                                                   Have sorted data and
                                                                                   grouped data X

  Order Quantity       Description                                                 Include detailed
  No                   i.e. material and size
                       Price (the lot or per 1,000)        cost of                 calculations, or other
                                                            Items
                              VAT 17. 5%                               cost of     statistical fields X
                                                                       VAT


                                                                        Total
                                                                                   Clearly display fields
                                                                        (Cost of   (messy) and data X
                                                                        Items +
                                                                        VAT)




                                                                                                            53
Design of the report




                       54
Design and explanation of a
      calculation in a report

Calculation in the report should be different to
that in the query or form.
Many candidates use the same formulas and this
should be discouraged.

=Date() is not acceptable as a calculation in a
report.

=Now() is not a formula and is not acceptable as a
calculation in a form.
                                                  55
Design a calculation in a query or form

 • Design at least one calculated field using
   facilities provided by the software.
 • Example;
 • To work out the field cost with the VAT
 •    COSTincVAT         =[COST] * 1.175

 • A second needed if mark already awarded for
   this in design of Multiple tables queries with
   no criteria
 • One calculation cannot be awarded more
   than 1 mark
                                                56
Calculations in a query or form
• WRONG
• My calculation will add up the total cost of
  the invoice

• CORRECT
  My calculation will add up the total cost of
  the invoice
  =SUM[Item1]+[Item2]+[Item3]
                                                 57
58
Design of Calculation in Form
• Purpose of calculation: to display on the order form an amount equivalent
  to the grand total of all the individual items ordered on the subform.
• Note that a calculation has already been designed for the subform which will
  work out the total cost of each individual item ordered. This is achieved with
  the expression
•   =[quantity_ordered]*[purchase_price] and is given the label Expr1.
• The second calculation will be in the form of
•   = sum ([quantity_ordered]*[purchase_price]) (or alternatively = sum
  (Expr1)
• The text box which will hold the (= sum) calculation has to be placed in the
  subform footer. For the calculation to appear on the main form, I have to
  create a second text box on the main form itself, and the control for this text
  box has to point to the (= sum) calculation in the subform footer.




                                                                              59
60
A note about Calculated fields

It is possible to get 4 marks here but only if there are
4 separate and different calculations.
• 1 mark if one calculated field is on a form or query
• 1 for the calculation in a report

•   1 mark if you use visual basic to produce a calculation
•   1 mark if there is a calculated field in a multiple table designed to
    produce this calculation.

•   NB Marks cannot be awarded twice for the same calculation
•   Calculations on reports / forms / queries / vb must all be
    different calculations



                                                                            61
Automated routines using
           programming code
2 marks
• Design at least 2 different simple Visual Basic / code procedures.
• A screenshot or printout of implemented code is not acceptable as design.
• Code: pseudo code or flowcharts or where applicable hand drawn designs are
   acceptable methods of design.
• Examples could be:
    – initial start up splash screens
    – code for own validation procedures
    – calendar controls
    – toggle buttons to hide data
    – username and password routines code (Candidates should not use the same
       flowchart as in security section)
    – own calculation routines written in VB and different from that below
    – automatic data entry into fields based on a choice in another field
• NOT MACRO wizards in Access
• NOT simple things like putting =Now() in a text box / msgbox only
• DO NOT COUNT CALCULATIONS AND VALIDATIONS, etc TWICE



                                                                                62
63
Do NOT put implemented systems in the design section




                                                       64
Clearly copied and pasted back
    from implemented section so not
                  design
•   Private Sub Option4_Click()
•   Dim strInput As String
•   Dim strMsg As String
•   Beep
•   strMsg=”this form is for administration only.” &vbCrLf & vbLf & “please key in
    the admin password to allow access”
•   strInput=InputBox(prompt:=strMsg, title:=”WARNING”)
•   If strInput = “PASSWORD” Then                        ‘password is correct
•   DoCmd.OpenForm “frmAdmin”
•   DoCmd.Close acForm, Me.Name
•   Else
    ‘password is incorrect
•   MsgBox “incorrect password!” & vbCrLf & vbLf & “you are not allowed access
    to this section”, vbCritical, “Invalid Password”
•   End If
•   Exit Sub
•   End Sub

                                                                                     65
Implementation
Screenshot everything in design view as you
are creating it and put the annotated
screenshots into the implementation report




                                         66
Create links




               67
At least 3 tables in design view and
       the tables of test data




                                   68
Implementation of data validation
         techniques




                                    69
NOT ACCEPTABLE as presence
  check as selected a wizard.
Candidate has not done anything




         Required = YES

                                  70
• =IsNull([UnitPrice])Returns True, if the UnitPrice field
  does not contain a value.
• =IsNull("")Returns False, because a zero-length string is
  not a null value.
• =IIf(IsNull([Region]),[City]&" "& [PostalCode],[City]&"
  "&[Region]&" "& [PostalCode])Displays the values of the
  City and PostalCode fields if Region is Null
• Null: A value you can enter in a field or use in
  expressions or queries to indicate missing or
  unknown data.

• In Visual Basic, the Null keyword indicates a Null
  value.
• otherwise, it displays the values of the City, Region, and
  PostalCode fields, separated by spaces.You can use
  these expressions in a calculated field in a query.
                                                           71
Implementation of validation




                               72
Create Macros
NOT Wizards e.g. COMMAND BUTTONS ON FORMS
 • Create two macros
 • Must be different types
 • For example:
    – Navigation controls from User Interface and forms.
    – Other macros you have used to enhance your solution. e.g.
      AutoExec, Print report , email macro, etc.


 Note you can only have one navigation macro the other
 macro must have a different purpose.
 (Screenshot evidence of construction required)


                                                              73
Correct macro use   Incorrect macro using command
                    button wizards




                    Once you have created your own macro
                    you can of course assign it to a command
                    button event.


                                                          74
Create user interface




                        75
Create 2 forms for data entry
and create a form with a subform




                                   76
Two Single table queries with criteria


                       Query finds all stock items which are
                       below the minimum stock level. This
                       query used as basis for automatic
                       ordering system.
                       (Note also calculated expression to find
                       cost of ordering fixed replenishment
                       amount of each item)




                                                                  77
Implementation of queries
Multiple table query with criteria

                                         Correct because we can
                                          see the criteria and it
                                         matches the query that
                                              was designed



                                     Multiple table query without criteria




                                                                       78
Parameter query




                  79
Action query - Update
               Evidence of construction of update queries.:
               This one is used to update the stock list
               (tblStock) when new stock arrives. The new
               stock is added to the form frmNewStock and
               a button on the form runs this update query.

               When the ‘run’ is clicked in design view,
               nothing happens on-screen, but a check on
               the table tblStock confirms that the amounts
               of stock have been updated by the amounts
               shown.

               Updated = quantities of new stock added
               to the existing quantities of those stock
               items.




                                                              80
CREATE A REPORT(S)
ORIGINAL Headers and
ORIGINAL footers
NOT the default =now()
Sorted and grouped data
Not just sorted data must have
both
Calculated field
                                 81
What do we mean by
            sorted grouping?
Date             Customer (Grouped) Booking Ref
(Sorted)
                 Evans A          1243
12/08/08
                 Evans A          4545
                 Davies G         7455
                 Smith R          3213
                 Smith R          7979
                 Evans A          8986
13/08/08
                 Peters B         7444
                 Peters B         8524
                 Richards T       3546

  If you haven’t got more than one record for a
    customer then the grouping will not work !
       Remember that when entering data         82
SORTED AND GROUPED




NB If you have not entered suitable data this will not   83
           produce the required evidence
Implementation of calculation in a
               report




•Calculated fields in the report should total up data
• from more than one record.
                                                        84
Problem
report




Original header but no
    original footer

 Data not suitable to
show sorted grouping
 worked even though
technique was shown

 No calculated field
      shown
                         0 marks out of 3   85
Single record reports




Single record reports do
not show sorted grouping.
Will need a second report              86
to show this aspect.
Original automated code




                          87
Implementation of calculation in a
         form or query




                                 88
Testing
  •There must be a systematic test plan.
  •Tests plan should include:
     –Expected and actual outcomes
     –Reasons for processes such as sorts
      and searches (if not provided earlier)
  •Evidence of all tests either in the form of
printouts or readable screenshots


                                                 89
90
Testing user
                                     interface




Teachers should sign to say they
saw all routes through the system
working
                                               91
Show

             Testing validation
                                            screenshots



Valid                       No error message
                            Show screenshot of
                            valid data
Invalid 1                   Show screenshot of
                            error message
Invalid 2                   Show screenshot of
                            error message
Extreme                     No error message
Range check                 Show screenshot of
Format e.g. must contain 15 extreme but valid data
characters                                           92
Test all
 routes
through
   the
system



       93
Testing security
•   There is 1 mark for:
    Testing security e.g. test with wrong user name and password and
    get an error message
    If the candidates has not used their own code for this this might be
    testing e.g. the Access database security password tool they have
    set up.
    Candidates may not have done any security routines for their vb
    code but these would have to be tested as prescribed in the test
    plan

    If however they did write their own username and password
    code:
•   They would get
    Testing security: There is 1 mark for testing security measure e.g. test
    own code with wrong user name and password and get an error message
    Testing first automated routine: They would provide a second test e.g.
    testing own code with correct username and password
                                                                             94
Test queries
• RUN them

• Watch out for testing parameter queries!!




How could this have
produced this output???                       95
96
Test report
• Print it out

NOT Screenshot them
Need to test they actually printout with
professional formatting




                                           97
Testing automated routines
• If they created username password they
  would test it. ( first code test)

• If they created 2 other different automated
  routines using code they would test them
  both now



                                            98
Test calculation in a form or query




                                      99
User documentation
• Details of where to find the database
  (directories) and how to open the database

• Details of how to enter passwords or other
  security procedures

• Details of how to navigate the user interface




                                               100
• Details of how to
  - add, delete, edit, (Must show whole process not
    just say press this button…..)
  - print and save data
  - in records via examples given in screenshots of
    data entry forms

• Examples of two different ORIGINAL (not default)
  validation text to support different validation
  procedures

• Instructions about using (So no screenshots in
  design view which is creating them) different types
  of queries (1mark =2 queries)

• Instructions about how to print one report (Often not
  there)
                                                        101
• Instructions about disaster recovery
  techniques

NOT just how to back up. How do we
restore the database to the hard drive if
the original gets destroyed - must have
some specific detail relating to their own
database not a general description.

BACKUP + RECOVERY and re-installation

                                         102
Sorting out the As from the Bs




•An A grade evaluation would be 6 or more pages long
•NOT a running commentary of what you did
•Evaluation what is good about your database system including data capture and
user documentation and saying why it adds value to the organisation
•Be critical and say its weak points and why
•Suggest concrete future developments not general ones such as “I could more
data”, “I could change the colour scheme’.                                103
Evaluation




  •There is an attempt to relate to what the user wanted not just a copy
and     paste of user requirements. Not just a running commentary of what
you did
  •There is an attempt to say what improvements the new system has
brought and how this has added value to the system
  •There is no criticism of his solution
  •There are no future developments suggested                        104

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It4 Coursework Help

  • 1. WJEC ICT A2 IT4 Coursework 2011 NOREEN KAY 1 CHIEF EXAMINER ICT A LEVEL
  • 2. Unit IT 4 Relational Databases Coursework • 40% of marks • Time approx 50 hours • Does not have to be real it can be realistic but recommended a real organisation be used. Something you either know about or can get information about. • Each project must be individual and all of the candidates own work • Marked out of 100 2
  • 3. Can use Access or similar package or Visual basic Or some combination of both 3
  • 4. • Database projects should be in 4 distinct sections. – User requirements and design – Implementation – Testing – User documentation and Evaluation 4
  • 5. Moderators overall checklist 5
  • 6. Detailed teacher guide and mark scheme 6
  • 7. YOU HAVE TO WORK HARD FOR 1 MARK 7
  • 8. Title Page Name of candidate Candidate No Title of project Centre name and No 8
  • 9. Background to the organisation 1 mark: • What is it? where is it? 6 sentences 1 mark: • What it does - must do data processing related to the database you are going to do unless you justify difference. Half a page This must include what the organization does or intends to do. It is no good saying I am going to create a stock management database if there is no stock management involved. This link must follow throughout the project. 9
  • 10. Background • Ysgol Dafydd Jones is a large, modern Comprehensive School, situated somewhere in North Wales. With a pupil population of nearly 1000, there is a high demand for the daily stuff of education – pencils, pens etc and, more recently with the advances in technology; computer discs, CD-Rs and memory sticks etc. • At the moment this need is served by a school shop, run by a member of the ancillary staff with the aid of a group of Sixth Formers. In the past, because it is a relatively small-scale operation, there has been little need for a computerisation of its stock-take or financial management systems. • The range of stock carried by the shop is narrow, and since it is mostly of an ‘educational’ nature, the stock is supplied almost entirely by only a handful of different suppliers. The system of stock management is very simple, with the ‘shop keeper’ noticing when any particular item is about to run out, and writing out an order whenever convenient. This has usually been done at the end of the month, when typically several orders could be processed at the same time, making the task more time-efficient At some times of the year, for example just before the examinations, certain items become suddenly in higher demand. Writing out additional orders then becomes an added nuisance. To keep things simple, the shop has a ‘standard order’ for each of its items, and will reorder that number each time the stock runs low. For example, it carries a stock of twenty scientific calculators and will re-order another twenty when only three or four are left on the shelves. This has led to oversights and disappointments in the past (especially at exam times!) • In order to check that stock is not ‘disappearing’ and to monitor sales, as each item is sold a tally is kept in an exercise book, and at the end of the day this is totalled. This also gives warning that some items may need to be reordered. Once a month, there is a stock take of all the items in the store. This should be equal to the level of stock at the last stock take, minus the tally of items sold since then. Quite often, due to the pressure of sales at peak times (morning break) a sale may not be recorded in the tally book. This leads to awkward questions being asked at the end of the year when the finances of the shop are reviewed. • What the shop needs is a better way to record and monitor levels of stock, and to make the process of reordering easier and quicker. The answer to this is to build a database management system that will reorder ‘automatically’ when stocks get low. The ability to order goods manually (i.e. not in set quantities) should also be retained in the system. 10
  • 11. User Requirements 4 marks • Data capture and inputs • Processes including security, queries, calculations, sorts, etc • Reports and any other outputs • Ethos and house style 2 marks • Quality and depth of analysis • ‘To gain full marks everything they go on to do should have been requested by the user in general terms’ Aim for approx. minimum of 3 pages long 11
  • 12. User requirements / Expected outcomes / aims and objectives Aim for approx minimum of 3 pages long • Data capture and inputs 1 • Processes including security queries calculations sorts etc 1 • Reports and any other outputs 1 • Ethos and/ or house style 1 • Quality and depth of analysis 2 •‘To gain full marks everything they go on to do should have been requested by the user in general terms’ Some of the problems we saw last year were less evident but some centres still award high marks for • a retrospective list of what the candidate did or • a brief very outline of what the system is required to do. 12
  • 13. Wrong! My client wants ( I did a ) a multiple table search using search criteriaTables to include Customers + booking + rooms. Search to include Booking data= 12/08/2012 AND Room=Teifi They have clearly copied and pasted from design Right! Mrs Jones often has enquiries about the function rooms. Many people often ask either to check an existing booking or check if a certain function room is available for booking on a certain date. Therefore she would like the system to be able to produce this information quickly. She would like to be able to type in the name of the function room ad date into a form on the screen and a list of bookings to 13 appear
  • 14. User Interface requirements 1 mark • Details of specific user interface requirements of the system and how this reflects the ethos of the organisation. • What in general should the user interface look like and what presentation style, colour schemes, logos, corporate identity. • This could relate to startup splash screens, switchboards or menu type form. Navigation buttons leading to data entry forms/ buttons to control common procesess e.g print reports • Health and safety considerations red/ green / easy to read fonts no garish colour that could call eye strain 14
  • 15. Hardware 1 mark • Details of the minimum hardware requirements for the system to function. • Must be sensible to chosen topic and can be just a list, it can be what the user already has or a new system to run the new database. 15
  • 16. HARDWARE = NO MARKS! • Dual-core AMD Athlon™ II X2 245 processor • Genuine Windows® 7 Home Premium 64 bit • Memory: 2GB • Hard drive: 500GB 16
  • 17. PROCESSOR AMD Athlon II X2 Processor 245  - 2.9 GHz - 2.0 GHz HT - 2 x 1 MB L2 cache - Dual CoreOperating System Genuine Windows® 7 Home Premium 64-bitRAM2 GB DDR3 2DIMMGraphics cardATI Radeon 3000 Up to 891 MB shared graphics memory OUTPUT DEVICE • Screen type None NO PRINTER NO MARK  BACKUP Medium  • Hard drive 500 GB SATA 3G 7200 rpm External BACKUP Medium • Optical disk drive DVD writer • SATA DVD RAM with LightScribe technology Create silkscreen-quality disc labels directly from your • PCMemory card reader6-in-1 memory card reader • USB6 x USB 2.0 ports • 1 external optical drive bay/ 1 internal HDD bay *FireWireNoModem/EthernetEthernet 10/100BT integrated network interface • WiFiNoBluetoothNoVideo interfaceVGAAudio interfaceAnalogue audio Microphone and headphone inputsTV outputNoExpansion card slot2 PCI- Express x1SoundHigh Definition Audio 5.1WebcamNo INPUT DEVICES  • Keyboard & Mouse USB optical mouse USB keyboard 17
  • 18. Entity relationships • 1 mark for basic One to ONE, ONE TO MANY UNLINKED diagram • Second mark for more complex system • (showing all linking between entities) • If errors, incorrect or unrealistic give no marks. • NB OK if this appears later on in the design section. 18
  • 19. Different ways of showing entity relationships Doctor Patients Hospital Customer Order Stock Supplier 19
  • 20. Departments Supervisors DepartmentID (PK) SupervisorID (PK) 1 1 Assigned Run n n Officers Cases OfficerID (PK) CaseID (PK) 1 1 Officers_Cases __ n OfficerID (PK) (FK) n Work On CaseID (PK) (FK) Work On 20
  • 21. Not acceptable as ERD Screenshot of the implemented system Copy of above or from design of tables showing primary and foreign keys 21
  • 22. GET THE DESIGN RIGHT ! 22 AND EVERYTHING ELSE WILL FOLLOW THROUGH
  • 23. Data structure table showing Fieldname + data type 1 mark for each table x 3 1 mark for design of format of the data in each table Data dictionary of at least 3 tables Must have fieldname, data type and format 23
  • 24. Normalisation 1 mark for normalised form of tables • Diagram / tables showing normalised tables • Note that the tables can be designed directly in normalised form, There is no need to show the stages but you can do so if you want to 24
  • 25. The simple three table structure Borrowers Loans Books 1 BookID PK PupilID PK LoanID PK 1 If we were to Surname ∞ PupilID FK ∞ ISBN FK develop the Forename BookID FK Cost database further FormGroup DateIssued Title ISBN would be ReturnedY/N Genre in a different table Borrower Loans Books 25
  • 26. The more complex third normal form structure would be this but needs more tables Borrowers Loans Books 1 BookID PK ISBN PupilID PK LoanID PK 1 ∞ PupilID FK ISBN FK ∞1 ISBN PK Surname ∞∞ Forename BookID FK SupplierID Title FormGroup DateIssued Cost ∞ PublisherID FK ReturnedY/N Author Publishers PublisherID PK 1 Reqd. Suppliers 1 Details…… SupplierID PK Reqd. However we only need Details…… to produce a three table solution and need not go to fully third stage 26 normalisation
  • 27. This might be our simple three table structure Borrowers Loans Books 1 BookID PK PupilID PK LoanID PK 1 Surname ∞ PupilID FK ∞ Forename BookID FK Cost FormGroup DateIssued Title ReturnedY/N Genre Borrower Loans Books 27
  • 28. Normalisation: 1 mark for identifying primary key and foreign keys Must show links and identify Primary and Foreign keys PK PK PK FK FK 28
  • 29. DATA VALIDATION • 2 DIFFERENT TYPES NOT 2 RANGE CHECKS NOT LIST BOXES/COMBO BOXES DO NOT use input mask wizards provided by the software e.g. postcode masks in Access 29
  • 30. Validation techniques • Use Range checks • Use own ORIGINAL design of input mask • Use OR techniques • LENGTH CHECKS However candidates lose marks by not fully designing the validation e.g. ‘I will put a range check on an ID number’ is not sufficient. Candidates should fully explain e.g. “I will put a range check on and ID number which states it is Between 1 and 9999 Remember you have to test for extreme data so advise using one range check 30 somewhere in the design will help you later on.
  • 31. Common Problems • Candidate does not design two different types of validation they may only design 2 range checks. • All candidates in the Centres design the exact same two types of validations e.g. all do range check on date of delivery and all do length check on telephone no???????? 31
  • 32. PROBLEMS • Candidates do a range check on length of telephone no. • NOT data type checks • Presence checks!!! 32
  • 33. 33
  • 34. 34
  • 35. Design of security 1 mark This could be using software own security locking system or original code. •It could be a flowchart (but not an identical one if used in Code section) •It could be a bullet point sequence •It could be a paragraph describing what will happen 35
  • 36. Example of security statement The system must be secure in order to prevent unauthorised access and possible deletion/corruption of data. • For this reason, access to the system will be via a password. • Editing of the data tables will not be possible directly, and all changes must be made through separate data entry forms. • There must be access for an administrator to edit the data tables directly in case of mistakes (order cancelled) but only through an administrator page with separate password access. • There must be a procedure for backing up daily changes, and a regular • routine for making backups of the whole system 36
  • 37. 37
  • 38. User interface 1 mark • Design of user-friendly, menu driven, front end interface (Hand drawn or DTP design) • It should reflect the house style required by the user • Could be main menu system • Could be switchboard • Note this is pre implementation so no screenshots of forms can be counted as design 38
  • 39. VERY POOR design of switchboard/menus ????? NO DATA in it just boxes and fonts 39
  • 40. 40
  • 41. 41
  • 42. Design of 2 data entry forms 1 form with a sub form • (Hand drawn or DTP design) • 1 mark design of at least two forms; • 1 mark for design of form with a sub form • 1 mark is for quality and detail-names of all fields and some of the following; – sample data in each of the three forms – special features on each of the three forms e.g. command buttons – adherence to house style shown on each of the three forms Note this is pre implementation so no screenshots of forms can be counted as design 42
  • 43. No Detail Employees Details Employee ID First Name Last Name Internal Extension 43
  • 44. Logo •Layout  •House style  (font names and size and logo) •Fieldnames  •Features  command buttons •Example data X (should be added) 44
  • 45. DETAILED Design of forms and forms with a subform •Layout •House style •Fieldnames •Features •Example data 45
  • 46. DETAILED DESIGN OF QUERIES Query type • Single table query with search criteria x 2 (NOT SORTS) • Multiple table query with search criteria • Multiple table query without search criteria • Parameter query • Action Query : either an append; delete or update query Detailed design • Fieldname logical operator and criteria to be used; • tables to be used • and any other relevant point e.g. fields/calculations/test data • Realistic reason why you need this data. NOT a description of what the query outputs e.g. ‘The manager wants a list of all the female soccer players’ is a description of the output. WHY THE MANAGER WANTS A LIST OF ALL THE FEMALE SOCCER PLAYERS .... IS THE REASON 46
  • 47. • Although reasons have improved in some centres they are still descriptions of what the query does. Centres should note; • Reasons for queries could be strengthened and could include fieldnames and operators and criteria where required. • Where candidates do a similar topic e.g. hotels, candidates should be encouraged to design different queries. 47
  • 48. Query types • 2 Single table queries with search criteria x2 Both use one table and both have criteria and each has a realistic reason Do Not do a sort • Multiple table query with search criteria x1 1 query which uses linked tables and which has criteria and a realistic reason • Multiple table query without search criteria x1 1 query which uses linked tables and which has NO criteria and a realistic reason (The most common use of this could be to select only certain fields for a report or another common use is to sort data and the third most common use is to produce a calculation). • Parameter query This query has search criteria and could be on a single or linked tables depending upon the reason. • 1 Action Query : either an append; delete or update query All of these queries should have: • Fieldname logical operator and criteria to be used; tables and any other relevant point • Realistic reason why you need this data to be produce / what will it be used for? 48
  • 49. 49
  • 50. No marks; there must be criteria and the justification is the reason but have not designed how to get the data from the database X X No marks; justification is the reason but have not designed how to get the data from the database No marks; justification is the reason but have not identified what tables or fields are required X No marks; justification is the reason but have not designed how to get the data from the database X No marks Query not fully designed X X No marks Query not fully designed. What data will be used? 50
  • 52. DETAILED DESIGN OF REPORTS • There must be a realistic reason why your organisation wants these reports. In addition to reasons, report design must 1 mark • Clearly display fields and contain reasonable detail • Details of the data/tables or queries required • Allow for suitable original headers and footers • Have sorted and grouped data • 1 mark • design of a calculations, totals or other statistical fields (Now must also be on a report as well as form or query ) 52
  • 53. POOR DESIGN OF A REPORT Details of the data/tables or queries required X This is a space for the company logo that will be pre-printed onto the paper. Allow for suitable original headers and original footers X Customer’s Address User’s Address Have sorted data and grouped data X Order Quantity Description Include detailed No i.e. material and size Price (the lot or per 1,000) cost of calculations, or other Items VAT 17. 5% cost of statistical fields X VAT Total Clearly display fields (Cost of (messy) and data X Items + VAT) 53
  • 54. Design of the report 54
  • 55. Design and explanation of a calculation in a report Calculation in the report should be different to that in the query or form. Many candidates use the same formulas and this should be discouraged. =Date() is not acceptable as a calculation in a report. =Now() is not a formula and is not acceptable as a calculation in a form. 55
  • 56. Design a calculation in a query or form • Design at least one calculated field using facilities provided by the software. • Example; • To work out the field cost with the VAT • COSTincVAT =[COST] * 1.175 • A second needed if mark already awarded for this in design of Multiple tables queries with no criteria • One calculation cannot be awarded more than 1 mark 56
  • 57. Calculations in a query or form • WRONG • My calculation will add up the total cost of the invoice • CORRECT My calculation will add up the total cost of the invoice =SUM[Item1]+[Item2]+[Item3] 57
  • 58. 58
  • 59. Design of Calculation in Form • Purpose of calculation: to display on the order form an amount equivalent to the grand total of all the individual items ordered on the subform. • Note that a calculation has already been designed for the subform which will work out the total cost of each individual item ordered. This is achieved with the expression • =[quantity_ordered]*[purchase_price] and is given the label Expr1. • The second calculation will be in the form of • = sum ([quantity_ordered]*[purchase_price]) (or alternatively = sum (Expr1) • The text box which will hold the (= sum) calculation has to be placed in the subform footer. For the calculation to appear on the main form, I have to create a second text box on the main form itself, and the control for this text box has to point to the (= sum) calculation in the subform footer. 59
  • 60. 60
  • 61. A note about Calculated fields It is possible to get 4 marks here but only if there are 4 separate and different calculations. • 1 mark if one calculated field is on a form or query • 1 for the calculation in a report • 1 mark if you use visual basic to produce a calculation • 1 mark if there is a calculated field in a multiple table designed to produce this calculation. • NB Marks cannot be awarded twice for the same calculation • Calculations on reports / forms / queries / vb must all be different calculations 61
  • 62. Automated routines using programming code 2 marks • Design at least 2 different simple Visual Basic / code procedures. • A screenshot or printout of implemented code is not acceptable as design. • Code: pseudo code or flowcharts or where applicable hand drawn designs are acceptable methods of design. • Examples could be: – initial start up splash screens – code for own validation procedures – calendar controls – toggle buttons to hide data – username and password routines code (Candidates should not use the same flowchart as in security section) – own calculation routines written in VB and different from that below – automatic data entry into fields based on a choice in another field • NOT MACRO wizards in Access • NOT simple things like putting =Now() in a text box / msgbox only • DO NOT COUNT CALCULATIONS AND VALIDATIONS, etc TWICE 62
  • 63. 63
  • 64. Do NOT put implemented systems in the design section 64
  • 65. Clearly copied and pasted back from implemented section so not design • Private Sub Option4_Click() • Dim strInput As String • Dim strMsg As String • Beep • strMsg=”this form is for administration only.” &vbCrLf & vbLf & “please key in the admin password to allow access” • strInput=InputBox(prompt:=strMsg, title:=”WARNING”) • If strInput = “PASSWORD” Then ‘password is correct • DoCmd.OpenForm “frmAdmin” • DoCmd.Close acForm, Me.Name • Else ‘password is incorrect • MsgBox “incorrect password!” & vbCrLf & vbLf & “you are not allowed access to this section”, vbCritical, “Invalid Password” • End If • Exit Sub • End Sub 65
  • 66. Implementation Screenshot everything in design view as you are creating it and put the annotated screenshots into the implementation report 66
  • 68. At least 3 tables in design view and the tables of test data 68
  • 69. Implementation of data validation techniques 69
  • 70. NOT ACCEPTABLE as presence check as selected a wizard. Candidate has not done anything Required = YES 70
  • 71. • =IsNull([UnitPrice])Returns True, if the UnitPrice field does not contain a value. • =IsNull("")Returns False, because a zero-length string is not a null value. • =IIf(IsNull([Region]),[City]&" "& [PostalCode],[City]&" "&[Region]&" "& [PostalCode])Displays the values of the City and PostalCode fields if Region is Null • Null: A value you can enter in a field or use in expressions or queries to indicate missing or unknown data. • In Visual Basic, the Null keyword indicates a Null value. • otherwise, it displays the values of the City, Region, and PostalCode fields, separated by spaces.You can use these expressions in a calculated field in a query. 71
  • 73. Create Macros NOT Wizards e.g. COMMAND BUTTONS ON FORMS • Create two macros • Must be different types • For example: – Navigation controls from User Interface and forms. – Other macros you have used to enhance your solution. e.g. AutoExec, Print report , email macro, etc. Note you can only have one navigation macro the other macro must have a different purpose. (Screenshot evidence of construction required) 73
  • 74. Correct macro use Incorrect macro using command button wizards Once you have created your own macro you can of course assign it to a command button event. 74
  • 76. Create 2 forms for data entry and create a form with a subform 76
  • 77. Two Single table queries with criteria Query finds all stock items which are below the minimum stock level. This query used as basis for automatic ordering system. (Note also calculated expression to find cost of ordering fixed replenishment amount of each item) 77
  • 78. Implementation of queries Multiple table query with criteria Correct because we can see the criteria and it matches the query that was designed Multiple table query without criteria 78
  • 80. Action query - Update Evidence of construction of update queries.: This one is used to update the stock list (tblStock) when new stock arrives. The new stock is added to the form frmNewStock and a button on the form runs this update query. When the ‘run’ is clicked in design view, nothing happens on-screen, but a check on the table tblStock confirms that the amounts of stock have been updated by the amounts shown. Updated = quantities of new stock added to the existing quantities of those stock items. 80
  • 81. CREATE A REPORT(S) ORIGINAL Headers and ORIGINAL footers NOT the default =now() Sorted and grouped data Not just sorted data must have both Calculated field 81
  • 82. What do we mean by sorted grouping? Date Customer (Grouped) Booking Ref (Sorted) Evans A 1243 12/08/08 Evans A 4545 Davies G 7455 Smith R 3213 Smith R 7979 Evans A 8986 13/08/08 Peters B 7444 Peters B 8524 Richards T 3546 If you haven’t got more than one record for a customer then the grouping will not work ! Remember that when entering data 82
  • 83. SORTED AND GROUPED NB If you have not entered suitable data this will not 83 produce the required evidence
  • 84. Implementation of calculation in a report •Calculated fields in the report should total up data • from more than one record. 84
  • 85. Problem report Original header but no original footer Data not suitable to show sorted grouping worked even though technique was shown No calculated field shown 0 marks out of 3 85
  • 86. Single record reports Single record reports do not show sorted grouping. Will need a second report 86 to show this aspect.
  • 88. Implementation of calculation in a form or query 88
  • 89. Testing •There must be a systematic test plan. •Tests plan should include: –Expected and actual outcomes –Reasons for processes such as sorts and searches (if not provided earlier) •Evidence of all tests either in the form of printouts or readable screenshots 89
  • 90. 90
  • 91. Testing user interface Teachers should sign to say they saw all routes through the system working 91
  • 92. Show Testing validation screenshots Valid No error message Show screenshot of valid data Invalid 1 Show screenshot of error message Invalid 2 Show screenshot of error message Extreme No error message Range check Show screenshot of Format e.g. must contain 15 extreme but valid data characters 92
  • 93. Test all routes through the system 93
  • 94. Testing security • There is 1 mark for: Testing security e.g. test with wrong user name and password and get an error message If the candidates has not used their own code for this this might be testing e.g. the Access database security password tool they have set up. Candidates may not have done any security routines for their vb code but these would have to be tested as prescribed in the test plan If however they did write their own username and password code: • They would get Testing security: There is 1 mark for testing security measure e.g. test own code with wrong user name and password and get an error message Testing first automated routine: They would provide a second test e.g. testing own code with correct username and password 94
  • 95. Test queries • RUN them • Watch out for testing parameter queries!! How could this have produced this output??? 95
  • 96. 96
  • 97. Test report • Print it out NOT Screenshot them Need to test they actually printout with professional formatting 97
  • 98. Testing automated routines • If they created username password they would test it. ( first code test) • If they created 2 other different automated routines using code they would test them both now 98
  • 99. Test calculation in a form or query 99
  • 100. User documentation • Details of where to find the database (directories) and how to open the database • Details of how to enter passwords or other security procedures • Details of how to navigate the user interface 100
  • 101. • Details of how to - add, delete, edit, (Must show whole process not just say press this button…..) - print and save data - in records via examples given in screenshots of data entry forms • Examples of two different ORIGINAL (not default) validation text to support different validation procedures • Instructions about using (So no screenshots in design view which is creating them) different types of queries (1mark =2 queries) • Instructions about how to print one report (Often not there) 101
  • 102. • Instructions about disaster recovery techniques NOT just how to back up. How do we restore the database to the hard drive if the original gets destroyed - must have some specific detail relating to their own database not a general description. BACKUP + RECOVERY and re-installation 102
  • 103. Sorting out the As from the Bs •An A grade evaluation would be 6 or more pages long •NOT a running commentary of what you did •Evaluation what is good about your database system including data capture and user documentation and saying why it adds value to the organisation •Be critical and say its weak points and why •Suggest concrete future developments not general ones such as “I could more data”, “I could change the colour scheme’. 103
  • 104. Evaluation •There is an attempt to relate to what the user wanted not just a copy and paste of user requirements. Not just a running commentary of what you did •There is an attempt to say what improvements the new system has brought and how this has added value to the system •There is no criticism of his solution •There are no future developments suggested 104