Managing documents using ms word
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MS Word 2007 has many useful features for drafting, reviewing, and securing documents. It allows setting templates and themes, using quick parts and auto-hyphenation, adding line numbers, positioning images, and adding watermarks. The document map and reading panes help review documents. Comments can be added and tracked with user names. Documents can be saved in different formats, compared, combined, digitally signed, password protected, published, and used for mail merges. Word can also function as a basic blogging tool.
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Managing documents using ms word
- 1. MS Word 2007 – Useful Key Features By: Jaiveer Singh Chand www.singhjaiveer.blogspot.com
- 4. Drafting a document To draft a letter, one would require following types of contents and placeholders To set page size, format, numbering etc, following options are frequently used
- 5. Drafting a document – using Templates Draft using pre defined templates
- 6. Drafting a document – using Themes Themes allows to define overall style of entire document. A specific pattern will be applied for headers, font color, size change, bold, italic etc across the document
- 7. Drafting a document using Quick Parts Use pre defined quick parts to build a document quickly Insert Tab -> Annual Building Block Sample shown below
- 8. Enabling Auto Hyphenation Page Layout ->
- 9. Enabling Line Numbering Provide line numbers for document. This can help us to compare and combine multiple write ups into one document.
- 10. Positioning Image in a text paragraph
- 11. Using a watermark in a document
- 12. Read/ Review the Document
- 13. How to quickly read through a document Use Document Map feature to switch to various key sections of document
- 14. Referring cross related sections of a document Scroll different sections of same document in different reading Windows
- 15. Reviewing Documents Review Tab – Use Reviewing Pane (Vertical/ Horizontal) to read documents
- 19. Browse by Find
- 21. Browse by TableClick 0 sign shown on scroll bar shown on right side of Word document
- 22. Adding Review Comments While reviewing, one can add comments for different sections/ paragraphs of document for necessary revisions.
- 23. Track Documents Revisions with User name Review -> Track Changes
- 24. Act on Review Comments
- 25. Act on Review Comments Review -> Accept Changes/ Reject Changes
- 26. Act on Review Comments Mark document as Final
- 27. Saving Word Document to other Formats File -> Save As XPS – The XML Paper Specification (XPS) provides users and developers with a robust, open and trustworthy format for electronic paper. It describes electronic paper in a way that can be read by hardware, read by software, and read by people.
- 28. Compare/ Combine two documents Comparing two versions of same documents Combine revisions from multiple authors into a single document
- 30. Secure Document by Signing Adding digital signatures to manage authenticity of document Document saved with Digital Signature
- 31. Limit/ protect changes to document Restrict amount of changes while circulating documents to group for review/ comments Review Tab - > Protect Document File/ Prepare/ Encrypt document contents
- 32. Password protect the document Securing the document using password
- 34. Mail Merge a letter for many receipts MS office documents can be shared within organization via email, intranet or Sharepoint portals Publish document to other systems for sharing
- 35. Mail Merge a letter for many receipts Generate unique copies using dynamic fields data and some common letter content Select receipts from from a given data source
- 36. Using MS Word as Blogging Tool Open MS Word and click on the office button found in the top left corner. Select New-> Blank & Recent-> click on New blog post When you are in the Blog Post page, click on ‘Manage Account‘, where you can configure and / or set up new accounts Write your article and add images and click ‘Publish‘
Notas del editor
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.
- Even before you start using Word 2007 as a blogging tool, you’ll have to set up WordPress to accept posts using the XML-RPC technology, which is the technology that supports ‘Remote Publishing’ in WordPress.