1. Birmingham Village Election Committee Election Guidelines
Page 1 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
ELECTION GUIDELINES
A. OBJECTIVES
The objective of these guidelines is as follows:
1. To guarantee a transparent, fair, impartial and orderly conduct of election
until successful appointment of Association Officers.
B. BV ELECOM (BIRMINGHAM VILLAGE ELECTION COMMITTEE)
1. The BV ELECOM shall be the sole authorized body with powers and duties
necessary in facilitating the election process of the Association Officers and
ensure that these guidelines are upheld.
2. To ensure objectivity of its decision, no members and officers of BV ELECOM
shall be allowed to vote, to participate in any campaign and to run in the
election.
3. The BV ELECOM shall serve also as Election Inspector (EI).
4. Any decisions or pronouncements of BV ELECOM will remain absolute unless
rebuffed by Home and Land Use Regulatory Board (HLURB).
C. MEMBER
1. A member shall qualify under the following conditions:
a. Should be of legal age;
b. Homeowner/lot buyer or co-borrower;
c. Renter/lessee, provided that he/she:
i. can provide a written contract or agreement of lease for a
minimum of one (1) year; or
ii. can provide a signed and notarized letter authorizing him/her to
represent for an in behalf of the homeowner/lot buyer.
2. He/she shall fill out and submit the Membership Form which shall be used
solely for election purpose. Failure of the member to submit Membership
Form shall not preclude him/her to any future laws passed by Association
Officers.

2. Birmingham Village Election Committee Election Guidelines
Page 2 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
D. VOTER
1. Voter must be a qualified member and an existing resident of Birmingham
Village for at least three (3) months as verified and certified by the BV
ELECOM.
2. One (1) vote is entitled to each house or lot unit.
3. If the homeowner owns more than one unit, he/she shall be governed by the
following conditions:
a. He/she is entitled to only one (1) vote;
b. The homeowner may assign authorized representative(s) to vote for
the remaining units he/she owns provided that a duly notarized letter
authorizing them to represent for the unit(s). One voter must be
assigned per unit.
c. Authorized representative(s) must be an existing resident/occupant of
the particular unit for at least three (3) months.
d. Authorized representative(s) must be a qualified member.
4. The BV ELECOM may deny member’s capacity to vote if the documents
presented do not suffice the requirements.
E. CANDIDATE
1. A candidate must be a registered voter and a resident of Birmingham Village
for a minimum of six (6) months.
2. He/she must be a member of good standing.
3. Tenants, lessees, occupants and relatives other than the legal homeowners
and co-borrowers are not entitled to run for any position of Homeowners
Association.
4. Has no on-going proceedings nor been convicted by final judgment for an
offense involving moral turpitude.
F. CANDIDACY
1. A qualified member who aspires to run for candidacy shall fill out and submit
the Candidacy Form together with the letter of intent stating the reasons and
at least two (2) platforms on or before the date set by the BV ELECOM.
2. The BV ELECOM shall pre-screen the candidate according to the
aforementioned qualifications. All screened and qualified candidates shall be
appropriately notified and certified by the BV ELECOM.

3. Birmingham Village Election Committee Election Guidelines
Page 3 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
3. Certified candidates shall be required to observe the campaign guidelines,
memoranda and resolutions of the BV ELECOM.
4. The BV ELECOM may directly disqualify the candidate if the latter has been
found violating any of the guidelines, resolutions and any other lawful orders
during the election period.
5. Petition against any candidate shall be justly and impartially reviewed by the
BV ELECOM provided that documents/proof to uphold petition are submitted
one (1) week before the actual elections. If documents/proofs are
presented/submitted after the aforementioned deadline, the candidacy will be
held and deemed valid.
6. In the event that before the election, a candidate has been convicted by a
final judgment for an offense and need to serve his/her sentence for one (1)
month or more, or has been diagnosed of serious illness which necessitates
confinement of one (1) month or more, he/she will be disqualified.
7. The disqualification of the candidate shall be tackled and deliberated by the
BV ELECOM and shall be rendered base on the majority of the vote. The
decision must be made known to the concerned party.
G. CAMPAIGNING
1. Campaign period shall commence on the date to be announced by BV
ELECOM and cease one (1) day before the election day.
2. The BV ELECOM, in its resolution shall designate a particular area where the
candidates can place their posters.
3. The candidates shall be given full opportunity to introduce themselves to the
public/homeowners through a “Miting de Avance”.
H. VOTING
1. Locations of election shall be conducted in the area to be determined by the
BV ELECOM.
2. Voter’s list shall be posted per precinct. Upon verification, the voter shall
proceed directly to the Election Inspector (EI) holding the Voters Master List.
3. The voter must present the Membership Form Stub (MFS) together with any
valid IDs. In the event that the member failed to present the MFS due to lose
whatsoever, he/she should present two (2) valid IDs. However, the EI has
the full absolute authority to deny or disallow a voter if the former cannot
verify the latter’s identity.

4. Birmingham Village Election Committee Election Guidelines
Page 4 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
4. Once verified, the voter will sign on the Voter’s Master List. EI will issue
blank election ballot.
5. The voter cast his/her votes. The voter shall be bound to adhere the
directions indicated in the ballot, otherwise, the ballot may be considered
void.
6. The voter shall elect a maximum of fifteen (15) Board of Directors among the
list of candidates.
7. Only the EI has the authority to address any inquiries raised by the voter.
8. After casting votes, the voter must fold the ballot into crosswise. EI will place
security mark on the ballot, handover back to the voter and drop in the ballot
box. Security mark design for the election ballot must be agreed upon by the
BV ELECOM. Finally, EI will place indelible ink on voter’s right index finger.
Voter must also leave the precinct immediately after he/she dropped the
ballot.
9. To maintain order and security of the premises, no by-standers, candidates,
candidates’ representatives are allowed to intervene the voting process (i.e.
making loud noises, taking pictures, etc.)
I. COUNTING
1. After the determined voting period, the BV ELECOM shall start immediately
the counting process.
2. To protect the sanctity of the votes, no person other than member of the BV
ELECOM is permitted to participate or interfere during counting process.
3. The ballot counting shall be done in an open area where the public can freely
witness the process.
4. In the counting process:
a. One (1) BV ELECOM is in-charge of retrieving the ballots from the box.
He/she is allowed to pick one (1) ballot at a time. He/she is in-charge
also of checking and verifying the ballot;
b. One (1) BV ELECOM is in-charge of tallying votes in the Master Tally
Sheet;
c. One (1) BV ELECOM is in-charge of pronouncing/reading the votes
publicly;
d. One (1) BV ELECOM is in-charge of supervising the reading of votes;
and
e. Three (3) BV ELECOM are in-charge of tallying votes in the Public Tally
Sheet.

5. Birmingham Village Election Committee Election Guidelines
Page 5 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
5. If upon verification and the ballot found to be departing from the directions
enumerated in the ballot itself, BV ELECOM will consider the same as null and
void. This will be publicly announced. The ballot will be marked as “VOID”.
6. The BV ELECOM has the sole authority to judge votes. Its judgment and
decision are absolute.
7. The BV ELECOM will sum up the votes and check if the two (2) tally sheets
match.
8. The BV ELECOM upon its resolution will determine the tie-breaking
procedures.
9. Once final, the BV ELECOM Chairman will announce the top fifteen (15)
Board of Directors.
J. ASSOCIATION OFFICERS
An Association Officer is a member of the Board of Directors or Trustees and
shall have the power to promulgate laws, regulations, resolutions and
ordinances consistent with the national law, Articles of Incorporation and its by-
laws for the gain, benefit and development of the association members. They
also shall have the power to amend, repeal or otherwise change existing laws
and provisions in interest of the same.
1. After the top fifteen (15) Board of Directors is announced, they will convene
and elect among themselves the Association Officers as follows:
a. One (1) President;
b. One (1) Vice-President;
c. One (1) Secretary;
d. One (1) Treasurer;
e. One (1) Auditor; and
f. Ten (10) Members
2. If the Board of Directors deemed necessary to create other positions to
effectively serve the association’s purpose, they may do so by enacting a
resolution subsequently.
3. One (1) BV ELECOM shall initially preside and call the meeting in order. Once
the President has been elected, the table will be turned-over to him.
4. The manner of election shall follow the classroom type wherein there will be:
a. Verbal nominations; and
b. Voting thru hand raising.
5. The candidates with highest vote for a particular position will prevail.
6. Once the convention has been adjourned and seconded, BV ELECOM shall
consider the appointments as legal and valid.

6. Birmingham Village Election Committee Election Guidelines
Page 6 of 6 Birmingham Village, Pulo, Cabuyao City, Laguna
7. The BV ELECOM Chairman shall announce publicly the elected Association
Officers.
K. OTHER PROVISIONS:
1. These guidelines must be made known to the public including but not limited
to amendments, addendum, resolutions, memorandum, etc.
2. The BV ELECOM shall implement campaign policies and procedures. All
memorandum/resolutions shall be publicly posted and disseminated.
Inquiries will be entertained only during office hours.
3. After successful conclusion of Association Officers, BV ELECOM shall
surrender all necessary documents and records to the newly elected
secretary. The BV ELECOM shall then be relieved of any obligations and
responsibilities unless properly and legally requested by the Association
Officers.
ANDRES C. ARAGON
Chairman
NOMER N. CATILO
ANGELO JAMES S. FURTO
ANTONIO H. ESPENIDA
LOWEL T. MAGASPAR
AMADEO B. BAYONITO JR.
CECILIA G. PINEDA
RINALYNN L. BORITO
JAY C. DE JORGE