Viewing sorting and printing in RefWorks 2.0

1. Viewing sorting and
printing references

2. Viewing, sorting and printing references
You can view all your references or just a folder of references
from the ‘View’ area…..but did you know that you can change how
you look at the references that you select from the view menu by
using the ‘Change View:’ drop down menu? By default you see
the standard view. What does the Standard View mean? It means
that the ‘Standard View’ displays your references in a condensed
manner, showing only the title, authors and source (periodical
name, or publisher, publication year, etc).

3. Viewing, sorting and printing references
There are 3 views by default:
Standard View, One Line Cite
View and Full View.

4. Viewing, sorting and printing references
One Line Cite View is used when writing a paper
and you want to copy temporary citation
placeholders into your document for formatting
later. This is the ‘Cite’ Button.

5. Viewing, sorting and printing references
The Full View shows you all the data in
each reference. Only the fields of
information that have data in them are
displayed (you can view all the empty
fields in the ‘Edit’ mode of the reference).

6. Viewing, sorting and printing references
In addition to the
three views that
RefWorks gives you,
you can add 3 more,
selecting them from a
list of output styles.
Go to ‘Customize’.

7. Viewing, sorting and printing references
In addition to setting output styles (which we’ll get into in
a minute) you can also select the number of references to
display on each ‘page’. One word of caution – if you
select a large number of references to display per page
AND you have your default display set to ‘Full View’ it
may take a bit of time to load pages within RefWorks.
This is because of the amount of data being displayed.

8. Viewing, sorting and printing references
Back to selecting output styles to view records. There are 3 drop downs to
select from. The drop downs all display the complete output style list (including
any custom output styles you create). Simply choose 3 styles (or less – you do
not have to use all three choices) that you want to use to view your references.
Save the selections.

9. Viewing, sorting and printing references
Go to ‘View’, ‘All References’.

10. Viewing, sorting and printing references
We’ll take a look at our new options
and view our references in the
Harvard – UCT (Author-Date) Style
that was added.
‘Change View ’
Harvard – UCT (Author-Date)

11. Viewing, sorting and printing references
Viewing your references using an output style is an
excellent way of seeing how your bibliography or
reference list will appear when formatted.
NOTE: The view you choose in the ‘Change View:’ drop down will remain as the
default view until you change it to another view.

12. Viewing, sorting and printing references
Let’s return to the Standard View.
Another way to change how you look at
your references is to sort them.

13. Viewing, sorting and printing references
‘In the Sort by:’ drop down
choose ‘Ref Type’. The
references are now sorted by
‘Ref Type’ regardless of which
view you have chosen.

14. Viewing, sorting and printing references
In the ‘Customize’ section you can change the default sort. (Go to
‘Customize’).

15. Viewing, sorting and printing references
Select the default ‘Sort’ under ‘Start up options’
‘Sort Ref List By’. Let’s choose ‘Ref ID’

16. Viewing, sorting and printing references
You can also specify a folder of
references to display when you log in
to RefWorks (instead of the ‘All
References’ view you automatically
get). Select the folder under ‘Start up
options’, ‘View Folder’. Choose the
folder then click ‘Save Customized
settings’.

17. Viewing, sorting and printing references
Go to ‘View’ – ‘All References’.

18. Viewing, sorting and printing references
The references are now sorted by Ref ID. You can temporarily change your
sort at any time with the ‘Sort by’ drop down or you can change the default
sort in the ‘Customize’ section.

19. Viewing, sorting and printing references
To use the print Select the references
option, simply select you want to print by
the specific ticking the selection
references you want box next to the
to print (you will also reference. When you
have the option for are ready, click the
the entire page or all print button.
in list).

20. Viewing, sorting and printing references

21. Viewing, sorting and printing references
Your references will be displayed on
screen for you to print. Your bibliography
will be sorted according to your
customization.