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Lecture 31: Google Docs
Module 13
Dr. Jessica Laccetti

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Outline
 Introduction to Google Docs
 Your Turn
 Ways to Use Google Docs
 Homework

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Features
 Sign in to google docs and feel free to practise
 Create a new document: Click Create>Document
 Name a document: Click File>Rename to name your new
document.
 A pop-up window will prompt you to enter a title. (Tip: Use file
naming conventions to help you stay organized! (Ex: Science Article
Option 1: LASTNAME, FIRSTNAME)

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Access
 Private (only for your eyes)
 Anyone with the link (need
the link to access the
document)
 Public on the web (will
appear in google searches)
 View only (people can only
view the document)
 Comment only (people with
access can comment on
the doc)
 Edit (people with access
can change your
document)

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New Features
 Paint format tool in documents:
 The new paint format tool in Google documents lets you copy
the style of your text -- including font, size, color and other
formatting options -- and apply it somewhere else in your
document in a single click.

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New Features
 Drag-and-drop images in drawings
 You can now drag-and-drop an image from your computer into
a Google drawing. From there, add text, shapes, or any other
drawings flair.
 Google Docs are more accessible
 To help blind users read, edit and navigate content, Google
Docs (including documents list, documents and spreadsheets)
and Sites now support two screen readers: JAWS and
ChromeVox.

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New Features
 Page numbers and page count in
documents
 Keep track of pages in a long
document by adding page numbers
or the total page count to your
document. Print Google Docs in one
click from your mobile device
 You can print on the go directly from
your mobile documents list. Once
you enable Google Cloud Print,
simply select a document from the
documents list and click on Actions
> Print from the bottom toolbar.

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For Android Phones
 You can now take pictures with your phone and insert them into
a Google document using the Web Clipboard feature in the
Google Docs App for Android.

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New Features
 Real time collaboration: See updates from other collaborators
as they edit the document.
 Higher-quality imports: More consistent imports from your
desktop into Google Docs.
 Chat with other collaborators: As you make your edits, you can
chat with other document editors about the changes, from
within the document.
 Ruler: Google documents have a ruler for setting margins,
indentations, and tab stops.

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Google Chat in Docs
 The chat window is a convenient way for you to see who else is
viewing and editing a spreadsheet, document, or drawing. Most
importantly, it enables you to chat with other collaborators
about the changes you're making, in real time.
 If other collaborators are viewing the doc, you'll see their
names listed at the top right. If someone starts chatting within
the doc, the box with the names changes color. Click the arrow
to the right of the names to open the chat window.

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Real-Time Collaboration
 Docs:
 If you and another collaborator are editing or commenting upon
the same document at the same time, a box with the name of the
collaborator appears at the top of the screen.
 If other people are editing or commenting upon a document
simultaneously with you, you’ll see their edits and comments in
real time. You can also see their names listed at the top. Click the
arrow to the right of the names to open a tab where you can chat
with other collaborators within the document.
 Fifty people can edit a document at the same time. You can share
a document with up to 200 people.

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Real-Time Collaboration
 Presentations:
 If other people are editing a presentation simultaneously you'll
see their names at the top of the page.
 You'll also be able to chat with other viewers and collaborators
in View presentation mode (available in the upper-right corner
of the edit page).
 10 people can edit a presentation at the same time. However,
you can share a presentation with up to 200 people (whether
you add collaborators or viewers, the total cannot exceed 200
people).

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Your Turn
 Write a one to two paragraph explanation of the difference between
Google Docs and either writing on paper or using a different word
processor.
 Be sure to consider the following: access, convenience, collaboration,
communication, and simplicity. You will be writing your explanation in a
Google Doc document, and will have to take the following steps:
 1. CREATE a new document
 2. SAVE that document using the following naming convention (ALES204:
Google Doc - For Better? LAST NAME, FIRST NAME,)
 3. WRITE your explanation in the document
 4. SHARE your document with two people (jlaccetti@gmail.com and
another student in class) by adding them as collaborators
 5. COMMENT on one other student’s explanation in his or her document,
after you’ve been added as a collaborator
 6. PUBLISH your document and share the link in a comment on the blog

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Ways to Use Google Docs
 Work together on group projects
 Take notes collaboratively
 Convert PDFs and handouts to searchable text with OCR
 Tada: an editable document!
 Save major assignments in the cloud
 Even if you forget your laptop, you can access your work
 Collect information from a group with forms
 Keep track of club participation
 Conducting surveys
 Organising group dinners/campus events

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Homework
 Read: Peer Review in Scientific Publications
 http://www.parliament.uk/business/committees/committees-a-
z/commons-select/science-and-technology-
committee/inquiries/peer-review/
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