Learn how to become a pro gmailer.

1. HOW TO USE GMAIL
LIKE A PRO

2. GENERAL SETUP
●
●
Install and use Chrome as your default browser
Install the following chrome extensions (menu -> tools -> extensions)
●
●
●
●
●
Rapportive – helps you organize your social engagement
●
●
Google Mail Checker – Displays the number of unread messages in your inbox in Chrome
Boomerang – make emails that arrive to early “boomerang” in a couple of days, weeks or
months. You can also schedule emails to be sent at another time.
Sending using Gmail - Makes Gmail your default email application
Use Google contacts
Use Google calendar
Learn that labels equals folders and that folders equals labels

3. GMAIL SETUP
In your gmail settings, enable the following:
●
●
●
●
Always use https
Enable advanced stars and start by choose three ones you like (one for reply, one
for action and one for info/read) my stars looks like this:
Set keyboard shortcuts to: on
In labs activate: Inserting images, Undo Send, Background Send, Message Sneak
Peek

4. USE RAPPORTIVE
●
●
●
●
●
Shows you the senders job, company and LinkedIn profile
Shows you the senders social media activity
Expand your network: Follow the sender on LinkedIn, Twitter, Facebook etc.
Add personal notes to on each contact for heads up
http://rapportive.com/install

5. USE BOOMERANG
●
●
●
●
●
Send an email later
Follow up emails later
Remind you if you don't hear back
Schedule birthday/holiday notes when you have time to write them
Clear out travel confirmation emails, returning them on the day of your trip

6. BUILD SPEED, LEARN THE
POWER OF J, K AND OTHER
SHORTCUTS
The most important ones in main view
●
●
●
●
●
●
●
●
●
k
= move to newer conversation
j
= move to older conversation
o
= open a conversation
x
= mark a conversation
s
= star a conversation (tap several times for advanced stars)
z
= undo
c
= compose a new message
/
= search (shift + 7)
esc
= move focus from input field

7. BUILD SPEED, LEARN THE
POWER OF V, L AND OTHER
SHORTCUTS
The most important ones in message view
●
●
●
●
●
●
●
●
●
r
= reply
a
= reply all
f
= forward
v
= move a conversation
l
= label a conversation
e
= archive a conversation
#
= delete a conversation (shift + 3)
z
= undo
Ctrl + enter
= send

8. BUILD SPEED, LEARN THE
POWER OF JUMPING
The most important ones in message view
●
●
●
●
●
g+i
= go to inbox
g+l
= go to label
g+s
= go to starred
g+a
= go to “all mail”
g+t
= go to sent mails

9. THERE ARE A LOT MORE
SHORTCUTS OUT THERE,
LEARN AS MANY AS POSSIBLE
●
●
●
When you don’t know the shortcut try SHIFT + ? anywhere in Gmail. It will take
you to Gmail's shortcut library
For full reference: http://goo.gl/OkM1i
If you are having trouble getting started with shortcuts install a chrome extension
like Key Rocket for Gmail

10. STAY TUNED