Orientation materials for mentors for Saturday Academy's Apprenticeships in Science and Engineering (ASE) Program.

1. Welcome to the
2015 Mentor Orientation!

3. “The experience was more than I could have expected and
allowed me the freedom to develop as a student.” - ASE Intern
“He was more productive than many of the graduate students
I have had in the past. It was a pleasure working with him. I
learned quite a bit as a result of his research…” -PSU mentor

4. Major Grant Support for 2015 ASE provided by:
J.F.R. Foundation
Additional Grant Support for 2015 ASE provided by:
Financial support also provided by
mentor organizations and individual contributions

5. • ASE: An Overview
• Mentors: The Value of Mentoring
• Participants: What we expect
• Relationships: What can you expect
• Q&A
Orientation Agenda

6. Saturday Academy’s Mission:
To engage motivated young people
in hands-on, in-depth learning and
problem solving by connecting them
with community experts who serve as
instructors and mentors
The ASE Program is part
of Saturday Academy,
a 501(c)(3) nonprofit
organization

7. • Started in 1989
• Over 3,600 interns
• 163 interns in 2015
• 149 mentors in 37
organizations
• 3 dedicated program staff
• 15 Teacher Monitors
ASE by the numbers

8. The Value of Mentoring

9. ACTIVITY: Who mentored you?
Who helped ignite your passion for STEM?
What qualities did this person embody?
How did s/he help shape your development, education
and career choices?

10. Value of Mentoring
• Early 1990’s research finds “caring, committed
adults” central to healthy growth of young people
• Relationships recognized as the mechanism
through which psychological development occurs
• The more Developmental Assets young people
acquire, the better their chances of succeeding

11. …science is moving very quickly, …we can’t even imagine
the scientific techniques they’ll be using, or the careers
they will have.
The only thing that is certain is that our students won’t be
using the techniques we use or have the careers that we
have...Our 21stth century challenge is to mentor that
there are no boundaries for what science can be done
and that passion drives discovery.
Jeri Janowsky, PhD
Executive Director, Saturday Academy
The Real Challenge

12. Participants: What we expect

13. Your ASE
Support
Team
Mentor
Teacher
Monitor
Intern
ASE Staff
Co-mentor(s)
Key Admin
Parents /Guardians
Other ASE
Interns

14. Expectations of Mentors
• Provide pre-professional and
educational
• Ensure a safe environment
• Set students up for success
– Provide clear expectations and goals
– Give regular feedback
– Keep them engaged; stretch their minds;
provide opportunities to discover
– Address any issues; use Teacher
Monitors and ASE Staff to help

15. Expectations of Mentors
• Make your intern part of your team
– Debrief daily with designated staff
member for ~2 weeks; 1-3 times per
week thereafter
– Integrate them into the work community
• Host parents for one site visit
• Have fun
You will make a difference in your
student’s future success!

16. • 8 weeks “full-time” schedule
• Complete 296 hours by Aug. 31
• Manage schedule and time
• Follow all workplace policies
• Act professionally
• Inform mentor of any problems or
issues and work together to resolve
Expectations of Interns

17. Expectations of Interns
• Clarify expectations and goals
• Learn the subject matter, ask
questions, keep a log
• Participate fully in required program
activities: Midsummer Conference &
Symposium
• Respond to Teacher Monitor’s requests
• Write Thank You Notes and Summaries

18. Quiz: True or false?
Student Says:
“I have to leave early (2pm) on Mon/Wed/Fri
for my tennis team work outs”
You (the mentor) says:
“Sure, whatever…”

19. Expectations of Teacher Monitors
• Provide support to student - program logistics, transportation
assistance
• Conduct 2 site visits and interviews with interns and mentors
(Teacher Monitor will contact you to schedule visits)
• Take photos
• Coordinate Thank You Letters
• Serve as resource to interns, mentors, and ASE staff
• Assist with events, like this Orientation and conferences
• Available if issues arise

20. Support from ASE Staff
• Ensure a quality program and experience
• Point of contact in event of an emergency
• Organize conferences
• Disburse stipend payments
• Provide liability insurance and documentation to
schools
Our goal is an educational and
productive summer for all!

21. Expectations of Parents/Guardians
• Encourage student to fully participate
• Facilitate learning experience
• Provide housing & transportation
• Provide health insurance
• Reinforce professional behavior
• May request one site visit

22. How ASE will contact you
ASE will rely on EMAIL to communicate with
participants. Please check your email often and
notify us immediately if your contact information
changes!

23. Relationships: What you can expect

24. Understanding Your Student
• Track record of high achievement
Projects done faster than mentors
anticipate
• Inexperienced but eager to please
• Likely to be first professional work
experience

25. Types of Mentoring Relationships
• Social/ Youth
• Workplace
• Academic
Outcomes from mentoring
• Behavior
• Attitude
• Health
Understanding Mentoring
• Relational
• Motivational
• Career

26. Stages of a Mentoring Relationship
Stage 1: Developing Rapport & Building Trust
Stage 2: Reaching Goals
Stage 3: Closure

27. Early Stage: Setting expectations (Weeks 1-2)
• Preparation: schedule, on-boarding
• Discuss safety, expectations, goals, respect
• Introduce team
Middle Stage: Rhythm and consistency (Weeks 3-7)
• Revisit goals
• Continue check-ins
End Stage: Closure (Week 8)
• Good-byes
• Follow-up
Internship Stages

28. Preparation
• Motivations
• Confirm student schedule
• Determine regular meeting times
• Conduct background check if needed
• Set up workspace, computer, email
account
• Map out 2-3 projects
• Assign reading material: project history,
technical
• Host parent visit if requested

29. The First Week
• Set goals and deliverables
– Goals: broad and overarching
– Deliverables: concrete, specific,
timely
• Develop rapport
– Be predictable and consistent
• Acclimate and connect the
student to others
– Introductions, lunches, social
interactions

30. Middle of the Internship
• Regular Check-ins
• Keep up Momentum
• Student’s Goals
• Site Visits from Teacher
Monitors
• Symposium Planning

31. Midsummer Conference
• July 14, 2015, OSU
• Who attends: Interns,
Workshop Presenters
Symposium
• August 21, 2015,
University of Portland
• Who attends: Interns,
Mentors, Families,
Community Members
Program Events

32. Closing the Internship (and beyond)
• Keep in touch
• Some interns return to
serve as co-mentors
• Science fairs* and
competitions
• Publications and
conferences
* Students need to register
any potential science fair
projects before the
internship begins.

33. Networking
• Talk about it
• Encourage students
• Use for yourself
• Get LinkedIn

34. Measures of Success
Interns:
• forget about the clock
• volunteer after 8
weeks are over
Mentors:
• return year after year
• recruit new mentors

35. More Resources
• Other mentors
• ASE Online
(http://www.saturdayacademy.org/ase/mentor-information)
– Presentation Materials
– Tips for Mentors
– Guidance for Junior Scholars
• Teacher Monitors
• ASE Staff

37. Questions?