Presentation on Bioline International by K. Babcock and L. Chan about the University of Toronto Scarborough Library's open access digital platform, Bioline International. Bioline is an open access platform for biomedical journals published in developing countries.
6. SPARC is launched by ARL
Bioline International is launched
Bioline is operated by CRIA and EPT (UK)
UofT Libraries assumes the role of EPT
Leslie Chan is Director of Bioline; office is located in UTSC Department
of Social Sciences
1998
1993
1993-2000
2000
2000-now
Bioline develops a community support business model2008
UTSC Library’s DSU commits resources to Bioline2012
Kelli joins Bioline in April and collaborates with Leslie on the project2012-now
Budapest Open Access Initiative launched2002
Brief History of Bioline
8. Scope and Goals of Our
Collaboration
April 2012 Sept. 2012
GOAL 1:
Document
Bioline’s work-
flow
GOAL 2:
Research data
conversion and
software
possibilities
GOAL 3:
Improve training
to work-study
students
GOAL 4:
Improve
interoperability
GOAL 5:
Evaluate
relationships
with journals
TRIAL PHASE
9. What We Did
BEFORE APRIL 2012 STEPS RESULTS
• No work-flow
documentation
• Needed more
administrative
oversight and
management
• Documented work-
flow and task
timelines (RescueTime:
https://www.rescuetime.c
om/)
• Implemented
administrative and
management tools
• Identified time-
consuming work-
flow steps
• Streamlined content
ingest and output
work-flow
• Administrative and
management tools
improved efficiency
of day-to-day tasks
GOAL 1:
Document
Bioline’s work-
flow
10. New journal
issues are
published,
electronic files
are created
Links to .JPEG images for each article are added &
checked. XML abstract files are created, HTML is cross
checked with printed copy or PDF of original, links
Original electronic (or scanned)
files are converted to HTML.
Standard formatting is applied,
copyright & journal information is
added to each file.
ARTICLE CONVERSION
Tables, equations, photos and
figures from each article are
made into .JPEG images for
easily linking & retrieval from
HTML documents.
IMAGE CONVERSION
FINAL TOUCHES & CHECKING FOR ACCURACY
Bioline staff contact
publishers, gather & organize
electronic files from the publisher
directly via email, through postal
mail, download from journal
websites or scan
FILE GATHERING & ORGANIZING
Completed journal issues are
uploaded to the CRIA server in
Brazil, checked for accuracy and
publishers & users are notified
of the new issue online.
UPLOAD & CHECK
PDF versions of journal articles
are deposited to the Bioline
EPrints server. All related files
are archived by Bioline staff on
CD-Rom for safe keeping.
EPrints & File Archiving
BEFORE: BIOLINE INTERNATIONAL JOURNAL CONVERSION PROCESS
11. New journal
issues are
published, elect
ronic files are
created and
sent to Bioline
AFTER: BIOLINE INTERNATIONAL JOURNAL CONVERSION PROCESS
XML files are checked for accuracy
Work-study students create
XML files for each PDF article
according to new Bioline
metadata template.
METADATA IS APPLIED
FINAL TOUCHES & CHECKING FOR ACCURACY
Bioline staff organize electronic files
from the publisher directly via email
FILE GATHERING & ORGANIZING
Completed journal issues are
uploaded to the CRIA server in
Brazil, checked for accuracy and
publishers & users are notified
of the new issue online.
UPLOAD & CHECK PDF versions of journal articles
are backed up on external hard-
drive and on the CRIA server.
FILE BACK-UPS
12. What We Did
BEFORE APRIL 2012 STEPS RESULTS
• Leslie conducted
preliminary
automation research
• Research:
Annotum
PDF to HTML
converters
Dspace
Open Journal
System
• Needed to work
with what we
already had…
GOAL 2:
Research data
conversion and
software
possibilities
15. What We Did
BEFORE APRIL 2012 STEPS RESULTS
• Work-study students
trained individually
by previous Project
Coordinator
• Used work-flow
documentation to
create a Work-Study
Manual
• Students have
improved
understanding of
Bioline system; basic
HTML and XML
concepts
• Students are free to
help with other
Bioline tasks.
GOAL 3:
Improve training
to work-study
students
17. What We Did:
BEFORE APRIL 2012 STEPS RESULTS
• Tspace had stopped
harvesting Bioline
records
• Leslie interested in
interoperability with
PubMed through
National Library of
Medicine DTD
• Manage
communications
with partner
repositories
• Develop crosswalk
from Bioline Legacy
Metadata to NLM
Journal Publishing
Tag Set DTD
• Tspace will resume
harvesting Bioline
records Summer
2013
• Bioline records
harvested by EBSCO
Discovery Service
• XSLT options
GOAL 4:
Improve
interoperability
18. What We Did:
BEFORE APRIL 2012 STEPS RESULTS
• Lapsed contact with
a number of journals
(no longer
submitting files but
were still processing
their records)
• Created “journal
contacts list”
• Sent updates
• Responded in a
timely manner
• Journals are more
responsive and
engaged
• Eliminated inactive
journals
• Eliminated back-log
• Time to look at new
journal applications!
GOAL 5:
Evaluate
relationships
with journals
19. Future Planning
• Develop XSLT interoperability options and continue
collaborating with Tspace and EBSCO
• Add new journals to Bioline
• Improve reach of social media and blog
• Implement member engagement strategies
• Continue to research open access developments and
systems to continuously improve Bioline
20. Lessons Learned
Faculty/Librarian collaboration on digital initiative projects
• Can improve project management
• Can improve project preservation
• Can improve project reach (i.e. making project more
interoperable)
• Can build the skills and knowledge of librarians by putting
theory into practice
• Can identify the realistic resources needed to sustain digital
initiatives
21. Determining The Sustainability
of Collaboration
“There are two critical elements to designing an effective
sustainability model for an infrastructure service offered
on a free-to-the user basis: 1) inducing potential
participants to reveal their demand for the service, and 2)
getting organizations to contribute voluntarily to its
provision.“
• From SPARC’s Sustainability of Open Access Services
(2013), p. 16.
22. Faculty/Librarian Collaboration:
Sustainability as Priority
“Deferring sustainability planning can: reduce leverage in
coordinating participation; inflate operating costs;
underestimate costs”
• From SPARC’s Sustainability of Open Access Services
(2013), p. 9.
