SlideShare una empresa de Scribd logo
1 de 5
Descargar para leer sin conexión
www.discomedical.com
The Revolutionary, Automated Solution to Produce
ROI and RAC Copies on a Permanently-labeled Disc
Greatly Streamlines Workflow
Eliminates All Manual Processes
Loads, Burns, Encrypts, Tracks
Indelibly Labels Discs
Dramatic Cost Savings!
Works with any EMR
Centralized Tracking for HIPAA
Eliminate Human Errors!
Save Time, Save Money!
2
www.discomedical.com
The benefits of DISCO®
go far beyond saving time in the process of
searching, organizing, and copying patient information. DISCO®
also
complies with HIPAA regulations by producing legal copies on CD in
a digital and secure format.
Other benefits include:
Cost Savings
•	Reduces	the	cost	of	copying/printing	patient	charts	and	records	
(toner, paper, copier service contract, postage, courier costs, etc).
•	Qualifies	for	Meaningful	Use	Incentives.
•	Frees	staff	time	for	more	important	tasks.
Centralized, Automated Tracking and Security
Increase security with:
•	Centralized	and	automated	Encryption	capabilities.	
•	A	database	that	logs	all	info	regarding	disc	creation.	
•	A	report	feature	that	keeps	YOU	in	control	&	aware	of	all	the	CD	
	 burning	activity	&	productivity	in	your	department.
Automate – To Avoid Human Error
Avoid	common	mistakes	like:
•	Mislabeling	CD’s.
•	Forgetting	to	encrypt	the	discs.
•	Not	logging	the	encryption	codes	in	the	database.
•	Not	logging	that	multiple	discs	were	created,
or who the requestor or recipient was.
DISCO®
is an intelligent, digital
(ROI)	chart	copy	solution	that	
completely automates the
process	of	fulfilling	Release	of	
Information	and	Audit	Requests	
on an encrypted, fully labeled
CD or DVD; complying with
HIPAA and HL7 standards.
DISCO®
has been adopted as
the	ROI	solution	of	choice	for	
VA and Department of Defense
Hospitals, along with many
high-profile hospital chains such
as Kaiser Permanente, Sutter
Health,	St.	Jude’s	Children’s	
Research	and	many	others.
A powerful tool with
a small footprint
Composed of a robotic disc
publishing	device,	CPU,	
and multi-disc recorder –
DISCO®
	acts	as	a	network	
printer,	working	with	any	EMR	
without special permissions or
configurations. The DISCO®
Software resides on the disc
publisher itself, so nothing is
installed	on	your	hospital’s	
EMR,	HIS,	or	RIS	system.	Access	
to DISCO®
can be set up to an
unlimited	number	of	client	PC’s	
on	your	network,	so	multiple	
staff and locations can be
enabled	to	publish	ROI	and	
Audit	CD’s	on	the	same	system.
“DISCO®
allowed us to centralize and
automate our Release of Information
process. We increased staff productivity,
reduced copying costs, increased PHI
security, and reduced staff errors.”
Karen H., Director of HIM
Workflow
3
www.discomedical.com
It only takes a few minutes and few steps to produce a completed ROI Disc!
1.	 From your EMR, send the files, or PDF, to a network share folder, on the DISCO®
CD publisher.
2.	 Select the file(s) to copy to disc, select encryption or password protection.
3.	 Click “Copy to CD”.
DISCO®
will send the encryption code to the requester via email or will print it to paper.
A fully labeled encrypted disc is ready in the output bin.
DISCO®
is the standard solution for ROI & Audit copies chosen by important health systems such as:
•	 Kaiser Permanente Corporate, and its sites nationwide
•	 Sutter Health
•	 Veterans Affairs Health System, sites nationwide, including the entire VISN 20
•	 DOD, with validation done at Fort Gordon Army Hospital
•	 University of California sites, University of Louisville, etc.
•	 Children’s Hospitals such as St Jude’s, Harvard Children’s, Children’s Wisconsin
Fully-labeled,
encrypted
Discs
Disc
Publisher
Shared
Folder
Patient
Records
Unlimited
Users
EMR
Hardware to meet your specific needs
and budget
All DISCO®
Systems include the CD Publishing Hardware,
DISCO®
Software, onsite installation & training, and
1 year of service and support with next business day
replacement on defective hardware. There are 3 sizes
of hardware (publishers), all with a very small footprint.
Your choice of publisher is dependent on your estimated
daily volume of disc production. Each publisher includes
an embedded PC (where the DISCO®
software processes
ROI requests); the drives (for recording and encrypting
the discs), the disc printer (which thermally prints to the
surface of the disc), the robotics (which places the discs
where they need to go). The system works intelligently
with the DISCO®
software to multi-task, processing
multiple ROI requests at the same time, always ensuring
that correct label is printed to the correct patient’s disc.
Ease the burden of RAC/Audit Requests
Hospitals have been hit hard by RAC, MIC, and MAC
and are required to produce multi-patient records to 3rd
party establishments. DISCO®
provides a module which
specifically produces discs for those audit organizations.
Systems can be configured to run audit requests at night
or during off hours, freeing the system to produce regular
ROI requests during busier periods.
Stay HIPAA-Compliant with Encryption
DISCO®
uses AES 256-bit Hash Algorithm encryption,
based on the requirements of the HITECH Act.
Additionally DISCO®
is FIPS 140-2 compliant and allows
users to set permissions for the content; to determine if
recipients can Copy, Modify or Print the contents of the
encrypted or password protected disc. For sites that do
not wish to encrypt discs, there is an option to protect
discs with a simple password, or create discs without
a password. All of these features and permissions are
configurable and can be managed at the
administrator’s level.
No more manual tracking and reporting
All details regarding the discs created with DISCO®
are logged and tracked in the DISCO®
database to
comply with HIPAA. DISCO®
gives administrators the
ability to run productivity reports per staff person,
time period, requestor type, disc creation turnaround
time, etc.  Reports can be saved in a variety of standard
formats.  Authorized users can quickly see who created  a
certain ROI or RAC disc, for the requestor, the date, time,
how many, etc. The DISCO®
database also tracks all
encryption code or password generated for each disc and
can resend it to the requestor, if necessary.
Provide more convenience to your patients
with PACS/RIS Connectivity
DISCO®
has the option of burning a second CD of images
from the medical imaging department, providing a one-
stop shop for patients who can pick up their imaging discs
and medical record discs at the same location.
Installation, Training, Support, all Inclusive!
Data Distributing provides complete onsite installation,
training and ongoing support. Systems are customized
to your preferred workflow. We work with you to
designate proper field tags, label designs and user-level
permissions. We also train your staff thoroughly on how to
use the system and make sure everyone is up and running
immediately. Data Distributing provides ongoing technical
support after the installation is completed, so you only
deal with one company before and after the installation.
4
www.discomedical.com
5
www.discomedical.com
Frequently Asked Questions
We are already burning CD’s with
our EMR, why would we need
DISCO®
?
While	most	EMRs	have	the	ability	
to manually burn and some can
encrypt	individual	CD’s,	nothing	is	
automated.	Users	must	load,	burn,	
encrypt and label discs by hand
– creating potential liability due
to human error Additionally, there is no central database that
tracks	all	of	the	discs	created	(who	processed,	when,	how	many,	
etc.) – also a potential liability. DISCO®
does all of the burning,
encrypting,	HIPAA	tracking,	and	logging	of	each	disc	created,	
within its own database.
Will DISCO®
work with my EMR?
DISCO®
	resides	on	your	hospital	network	as	a	“network	printer.”	
DISCO®
	will	work	with	any	EMR	that	has	the	ability	to	print	files.
We get a lot of RAC Audit Requests. How does DISCO®
handle these
types of requests?
Users	simply	select	multiple	patient	files	to	be	burned	to	
DISCO®
. There is no limit to the number or size of files that can
be	burned	to	an	encrypted	CD.	For	very	large	files,	DISCO®
has
the option to burn to DVD.
We use paper because most of our patients are seniors; they are not
tech-savvy enough to use a CD?
Though many patients that request medical records are
seniors, it is usually the care-giver that handles these issues
with	a	senior	patient.	Recent	census	studies	show	that	over	
90%	of	households	in	the	US	own	a	computer.	Caregivers	will	
appreciate receiving all the records in one compact disc and
being able to get multiple copies inexpensively.
Does patient information reside on this system?
Is it secure?
DISCO®
	acts	just	like	your	department’s	paper	printer	on	the	
hospital	network.	Thus,	no	confidential	patient	records	are	saved,	
nor accessible on the DISCO®
system, after CD production is
completed.
Is there any flexibility when assigning encryption codes
and passwords?
DISCO®
has the option of creating discs using a simple password,
or no password at all. Preferences and permissions can be set up
system-wide, or for an individual user or administrator.
How does the encryption code get to the recipient?
Passwords/encryption	codes	are	sent	to	the	recipient	of	the	disc	
either	by	printing	&	mailing	or	e-mailing	via	Outlook.		Triggers	
to	print/e-mail	the	password	are	activated	during	the	process	of	
burning the CD.
What happens if the patient forgets or loses the encryption code?
All	encryption	codes	are	tracked	in	the	DISCO®
database. A very
simple query can pull up the encryption code for a previously
burned CD and re-e-mailed or printed for a recipient.
Does the software need to be installed on my EMR?
On my network?
DISCO®
	is	simply	another	network	printer,	and	operates	
completely	independent	from	your	hospital	EMR,	HIS,	or	RIS	
System.
How do I justify the cost of this system?
Not	only	does	DISCO®
save money in printing and
paper	costs,	but	it	streamlines	your	workflow,	so	your	staff’s	
time	can	be	allocated	to	other	tasks.	By	automating	the	process,	
DISCO®
	takes	away	potential	liability	by	eliminating	human	error.
107	Dakota	Avenue	•	Santa	Cruz,	CA	95060	•	800.635.6779

Más contenido relacionado

Similar a _DiscoBrochure

MFP Hard Drive Security
MFP Hard Drive SecurityMFP Hard Drive Security
MFP Hard Drive SecurityDianaElarde
 
Blancco Removable Media Eraser
Blancco Removable Media EraserBlancco Removable Media Eraser
Blancco Removable Media EraserJemma Elliott
 
Blancco Drive Eraser
Blancco Drive EraserBlancco Drive Eraser
Blancco Drive EraserJemma Elliott
 
MASAMUNE Clone Enterprise Edition
MASAMUNE Clone Enterprise EditionMASAMUNE Clone Enterprise Edition
MASAMUNE Clone Enterprise EditionHayato Abe
 
Blancco Drive Eraser - product sheet
Blancco Drive Eraser - product sheetBlancco Drive Eraser - product sheet
Blancco Drive Eraser - product sheetChristophe Elut
 
Disaster Recovery For A Business
Disaster Recovery For A BusinessDisaster Recovery For A Business
Disaster Recovery For A BusinessLucy Castillo
 
Asset Management and Workflow
Asset Management and WorkflowAsset Management and Workflow
Asset Management and WorkflowVirtu Institute
 
Role of a Forensic Investigator
Role of a Forensic InvestigatorRole of a Forensic Investigator
Role of a Forensic InvestigatorAgape Inc
 
Data Sanitization: What, Why, When and How?
Data Sanitization: What, Why, When and How?Data Sanitization: What, Why, When and How?
Data Sanitization: What, Why, When and How?Baltimax
 
Hospitality Information Systems
Hospitality Information SystemsHospitality Information Systems
Hospitality Information SystemsAnil Bilgihan
 
The design of forensic computer workstations
The design of forensic computer workstationsThe design of forensic computer workstations
The design of forensic computer workstationsjkvr100
 
Enterprise Content Management
Enterprise Content ManagementEnterprise Content Management
Enterprise Content Managementchadstigall
 
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...IBM India Smarter Computing
 
Data Backup and Recovery.pdf
Data Backup and Recovery.pdfData Backup and Recovery.pdf
Data Backup and Recovery.pdfAshraf Hossain
 
Customizing Alfresco as a repository for medical images
Customizing Alfresco as a repository for medical imagesCustomizing Alfresco as a repository for medical images
Customizing Alfresco as a repository for medical imagesWildan Maulana
 
Rothke effective data destruction practices
Rothke   effective data destruction practicesRothke   effective data destruction practices
Rothke effective data destruction practicesBen Rothke
 
Ben Rothke - Effective Data Destruction Practices
Ben Rothke - Effective Data Destruction PracticesBen Rothke - Effective Data Destruction Practices
Ben Rothke - Effective Data Destruction PracticesBen Rothke
 

Similar a _DiscoBrochure (20)

MFP Hard Drive Security
MFP Hard Drive SecurityMFP Hard Drive Security
MFP Hard Drive Security
 
Blancco Removable Media Eraser
Blancco Removable Media EraserBlancco Removable Media Eraser
Blancco Removable Media Eraser
 
Blancco Drive Eraser
Blancco Drive EraserBlancco Drive Eraser
Blancco Drive Eraser
 
MASAMUNE Clone Enterprise Edition
MASAMUNE Clone Enterprise EditionMASAMUNE Clone Enterprise Edition
MASAMUNE Clone Enterprise Edition
 
Blancco Drive Eraser - product sheet
Blancco Drive Eraser - product sheetBlancco Drive Eraser - product sheet
Blancco Drive Eraser - product sheet
 
Disaster Recovery For A Business
Disaster Recovery For A BusinessDisaster Recovery For A Business
Disaster Recovery For A Business
 
Asset Management and Workflow
Asset Management and WorkflowAsset Management and Workflow
Asset Management and Workflow
 
Role of a Forensic Investigator
Role of a Forensic InvestigatorRole of a Forensic Investigator
Role of a Forensic Investigator
 
Why Blancco ?
Why Blancco ?Why Blancco ?
Why Blancco ?
 
Data Sanitization: What, Why, When and How?
Data Sanitization: What, Why, When and How?Data Sanitization: What, Why, When and How?
Data Sanitization: What, Why, When and How?
 
Hospitality Information Systems
Hospitality Information SystemsHospitality Information Systems
Hospitality Information Systems
 
The design of forensic computer workstations
The design of forensic computer workstationsThe design of forensic computer workstations
The design of forensic computer workstations
 
Enterprise Content Management
Enterprise Content ManagementEnterprise Content Management
Enterprise Content Management
 
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...
IBM TS7610 ProtecTIER Deduplication Appliance Express – Enterprise Level Tech...
 
Business Copier Data Security
Business Copier Data SecurityBusiness Copier Data Security
Business Copier Data Security
 
Data Backup and Recovery.pdf
Data Backup and Recovery.pdfData Backup and Recovery.pdf
Data Backup and Recovery.pdf
 
What is Batch Document Processing? A tutorial for document capture.
What is Batch Document Processing?  A tutorial for document capture.What is Batch Document Processing?  A tutorial for document capture.
What is Batch Document Processing? A tutorial for document capture.
 
Customizing Alfresco as a repository for medical images
Customizing Alfresco as a repository for medical imagesCustomizing Alfresco as a repository for medical images
Customizing Alfresco as a repository for medical images
 
Rothke effective data destruction practices
Rothke   effective data destruction practicesRothke   effective data destruction practices
Rothke effective data destruction practices
 
Ben Rothke - Effective Data Destruction Practices
Ben Rothke - Effective Data Destruction PracticesBen Rothke - Effective Data Destruction Practices
Ben Rothke - Effective Data Destruction Practices
 

_DiscoBrochure

  • 1. www.discomedical.com The Revolutionary, Automated Solution to Produce ROI and RAC Copies on a Permanently-labeled Disc Greatly Streamlines Workflow Eliminates All Manual Processes Loads, Burns, Encrypts, Tracks Indelibly Labels Discs Dramatic Cost Savings! Works with any EMR Centralized Tracking for HIPAA Eliminate Human Errors!
  • 2. Save Time, Save Money! 2 www.discomedical.com The benefits of DISCO® go far beyond saving time in the process of searching, organizing, and copying patient information. DISCO® also complies with HIPAA regulations by producing legal copies on CD in a digital and secure format. Other benefits include: Cost Savings • Reduces the cost of copying/printing patient charts and records (toner, paper, copier service contract, postage, courier costs, etc). • Qualifies for Meaningful Use Incentives. • Frees staff time for more important tasks. Centralized, Automated Tracking and Security Increase security with: • Centralized and automated Encryption capabilities. • A database that logs all info regarding disc creation. • A report feature that keeps YOU in control & aware of all the CD burning activity & productivity in your department. Automate – To Avoid Human Error Avoid common mistakes like: • Mislabeling CD’s. • Forgetting to encrypt the discs. • Not logging the encryption codes in the database. • Not logging that multiple discs were created, or who the requestor or recipient was. DISCO® is an intelligent, digital (ROI) chart copy solution that completely automates the process of fulfilling Release of Information and Audit Requests on an encrypted, fully labeled CD or DVD; complying with HIPAA and HL7 standards. DISCO® has been adopted as the ROI solution of choice for VA and Department of Defense Hospitals, along with many high-profile hospital chains such as Kaiser Permanente, Sutter Health, St. Jude’s Children’s Research and many others. A powerful tool with a small footprint Composed of a robotic disc publishing device, CPU, and multi-disc recorder – DISCO® acts as a network printer, working with any EMR without special permissions or configurations. The DISCO® Software resides on the disc publisher itself, so nothing is installed on your hospital’s EMR, HIS, or RIS system. Access to DISCO® can be set up to an unlimited number of client PC’s on your network, so multiple staff and locations can be enabled to publish ROI and Audit CD’s on the same system. “DISCO® allowed us to centralize and automate our Release of Information process. We increased staff productivity, reduced copying costs, increased PHI security, and reduced staff errors.” Karen H., Director of HIM
  • 3. Workflow 3 www.discomedical.com It only takes a few minutes and few steps to produce a completed ROI Disc! 1. From your EMR, send the files, or PDF, to a network share folder, on the DISCO® CD publisher. 2. Select the file(s) to copy to disc, select encryption or password protection. 3. Click “Copy to CD”. DISCO® will send the encryption code to the requester via email or will print it to paper. A fully labeled encrypted disc is ready in the output bin. DISCO® is the standard solution for ROI & Audit copies chosen by important health systems such as: • Kaiser Permanente Corporate, and its sites nationwide • Sutter Health • Veterans Affairs Health System, sites nationwide, including the entire VISN 20 • DOD, with validation done at Fort Gordon Army Hospital • University of California sites, University of Louisville, etc. • Children’s Hospitals such as St Jude’s, Harvard Children’s, Children’s Wisconsin Fully-labeled, encrypted Discs Disc Publisher Shared Folder Patient Records Unlimited Users EMR
  • 4. Hardware to meet your specific needs and budget All DISCO® Systems include the CD Publishing Hardware, DISCO® Software, onsite installation & training, and 1 year of service and support with next business day replacement on defective hardware. There are 3 sizes of hardware (publishers), all with a very small footprint. Your choice of publisher is dependent on your estimated daily volume of disc production. Each publisher includes an embedded PC (where the DISCO® software processes ROI requests); the drives (for recording and encrypting the discs), the disc printer (which thermally prints to the surface of the disc), the robotics (which places the discs where they need to go). The system works intelligently with the DISCO® software to multi-task, processing multiple ROI requests at the same time, always ensuring that correct label is printed to the correct patient’s disc. Ease the burden of RAC/Audit Requests Hospitals have been hit hard by RAC, MIC, and MAC and are required to produce multi-patient records to 3rd party establishments. DISCO® provides a module which specifically produces discs for those audit organizations. Systems can be configured to run audit requests at night or during off hours, freeing the system to produce regular ROI requests during busier periods. Stay HIPAA-Compliant with Encryption DISCO® uses AES 256-bit Hash Algorithm encryption, based on the requirements of the HITECH Act. Additionally DISCO® is FIPS 140-2 compliant and allows users to set permissions for the content; to determine if recipients can Copy, Modify or Print the contents of the encrypted or password protected disc. For sites that do not wish to encrypt discs, there is an option to protect discs with a simple password, or create discs without a password. All of these features and permissions are configurable and can be managed at the administrator’s level. No more manual tracking and reporting All details regarding the discs created with DISCO® are logged and tracked in the DISCO® database to comply with HIPAA. DISCO® gives administrators the ability to run productivity reports per staff person, time period, requestor type, disc creation turnaround time, etc. Reports can be saved in a variety of standard formats. Authorized users can quickly see who created a certain ROI or RAC disc, for the requestor, the date, time, how many, etc. The DISCO® database also tracks all encryption code or password generated for each disc and can resend it to the requestor, if necessary. Provide more convenience to your patients with PACS/RIS Connectivity DISCO® has the option of burning a second CD of images from the medical imaging department, providing a one- stop shop for patients who can pick up their imaging discs and medical record discs at the same location. Installation, Training, Support, all Inclusive! Data Distributing provides complete onsite installation, training and ongoing support. Systems are customized to your preferred workflow. We work with you to designate proper field tags, label designs and user-level permissions. We also train your staff thoroughly on how to use the system and make sure everyone is up and running immediately. Data Distributing provides ongoing technical support after the installation is completed, so you only deal with one company before and after the installation. 4 www.discomedical.com
  • 5. 5 www.discomedical.com Frequently Asked Questions We are already burning CD’s with our EMR, why would we need DISCO® ? While most EMRs have the ability to manually burn and some can encrypt individual CD’s, nothing is automated. Users must load, burn, encrypt and label discs by hand – creating potential liability due to human error Additionally, there is no central database that tracks all of the discs created (who processed, when, how many, etc.) – also a potential liability. DISCO® does all of the burning, encrypting, HIPAA tracking, and logging of each disc created, within its own database. Will DISCO® work with my EMR? DISCO® resides on your hospital network as a “network printer.” DISCO® will work with any EMR that has the ability to print files. We get a lot of RAC Audit Requests. How does DISCO® handle these types of requests? Users simply select multiple patient files to be burned to DISCO® . There is no limit to the number or size of files that can be burned to an encrypted CD. For very large files, DISCO® has the option to burn to DVD. We use paper because most of our patients are seniors; they are not tech-savvy enough to use a CD? Though many patients that request medical records are seniors, it is usually the care-giver that handles these issues with a senior patient. Recent census studies show that over 90% of households in the US own a computer. Caregivers will appreciate receiving all the records in one compact disc and being able to get multiple copies inexpensively. Does patient information reside on this system? Is it secure? DISCO® acts just like your department’s paper printer on the hospital network. Thus, no confidential patient records are saved, nor accessible on the DISCO® system, after CD production is completed. Is there any flexibility when assigning encryption codes and passwords? DISCO® has the option of creating discs using a simple password, or no password at all. Preferences and permissions can be set up system-wide, or for an individual user or administrator. How does the encryption code get to the recipient? Passwords/encryption codes are sent to the recipient of the disc either by printing & mailing or e-mailing via Outlook. Triggers to print/e-mail the password are activated during the process of burning the CD. What happens if the patient forgets or loses the encryption code? All encryption codes are tracked in the DISCO® database. A very simple query can pull up the encryption code for a previously burned CD and re-e-mailed or printed for a recipient. Does the software need to be installed on my EMR? On my network? DISCO® is simply another network printer, and operates completely independent from your hospital EMR, HIS, or RIS System. How do I justify the cost of this system? Not only does DISCO® save money in printing and paper costs, but it streamlines your workflow, so your staff’s time can be allocated to other tasks. By automating the process, DISCO® takes away potential liability by eliminating human error. 107 Dakota Avenue • Santa Cruz, CA 95060 • 800.635.6779