Frbr dupont cig_nov09

FRBR
Functional Requirements for Bibliographic Records

Our practical experience of FRBR at the
Université Catholique de Louvain Belgium

Claire Dupont
Cataloguing and Authority Control
Université catholique de Louvain
+32(0)10479313
claire.dupont@uclouvain.be

with the collaboration of
Antoinette Le Maire and Benoit Erken

The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Table of contents
Historical aspects
Positive aspects
Nothing is perfect
Our database : a mixed catalogue
How does it work ?
To create a new FRBR record
To add a non-FRBR record to an existing structure
To identify FRBR candidates
Some examples
Translations of a work
Structural relationship
Letters
Multiple works
Other material
FRBR and the future
-2-

Historical aspects
UCL has been using the VTLS FRBR
implementation since December 2003 ;
in 2004 a Consortium of 4 Belgian Universities
is created : the Académie Louvain ;
the data from those 4 universities have been
migrated into a Consortium database.
Only UCL was running FRBR before ;
the Académie moved to the VTLS FRBR
Consortium environment in April 2006.

-3-

Positive aspects

“global” representation of an "intellectual" or
"artistic" universe through :
collocation ;
greater visibility for the end user ;
accessibility to "big" works, for examples
works of philosophers, great writers, letters,
and so on ;
structural relationships from work to work

-4-

Positive aspects
ability to extract FRBR records in a non FRBR format
like MARC or XML for exchange and for harvesting
in a Union catalogue MODS based (so VTLS Virtua
allows exchanges even for FRBR records) ;
ability to find FRBR candidates based on a script
integrated in VTLS Virtua, and to automatically
« FRBR-ize » the good candidates in the catalogue ;
ability to use a script based on « thingISBN » to find
more FRBR candidates in our catalogue (in
development – examples further).

-5-

But nothing is perfect …

limits of the MARC format and the mapping*
(content notes, edition statement for example) ;
no way to identify a FRBR record in the index
entries.

* DELSEY, Tom. Functional analysis of the MARC 21 bibliographic and holding
formats. Washington : Library of Congress, 2002. Document available here :
http://www.loc.gov/marc/marc-functional-analysis/original_frbr.html « adapted »
for VTLS Virtua by John Espley
-6-

Our database : a mixed catalogue
FRBR and non-FRBR records living together
in a unique catalogue :

Non-FRBR record

FRBR record

-7-


The display changes automatically :

Non-FRBR record
FRBR record

-8-

The display changes automatically

Each level is displayed as a Work or Expression
or Manifestation according to the Local Level
fields "W" "E" "M" :

Work
Manifestation
Expression

-9-

The display changes automatically
Each level is displayed according to the Local Level field "W" "E"
"M" :
An automatic link between each level is created
through 001 and 004 tags :

Work

Expression

- 10 -

How does it work ?
Creating a new FRBR record : all the
information is already existing in the non FRBR
record :

" Save as FRBR"
Item
Expression

Work

Manifestations

- 11 -

The tabs of the initial record appear
at the manifestation level

Automatic conversion of the initial
record to a FRBR structure

- 12 -

Creating a new FRBR record : all the information is already
existing in the non FRBR record

WORK level :

100 with all the subfields
240 : is the initial 240 from the
non-FRBR record or is created
from the content of the 245 $a
(If no 100 then 130)

- 13 -

Creating a new FRBR record : all the information is already
existing in the non FRBR record
WORK level
If the Expression is language
material (Leader 06 "a") :
EXPRESSION level : Language material
Language from code 008/35-37
Edition statement from 250, if it
exists
The form from code008/23, if not
blank

If the Expression is music or a
sound recording (Leader 06 types ‘c’,
‘d’, ‘i’, or ‘j’) :
Text describing LDR06
Content of 511, if it exists
008/35-37 Language

- 14 -

Creating a new FRBR record : all the information is already existing
in the non FRBR record
WORK level
EXPRESSION level

MANIFESTATION level :

The complete bibliographic
information just as in a
traditional MARC record

- 15 -

Adding a record to an existing FRBR record :

FRBR record

Non-FRBR record

- 16 -


1st step : checking the bibliographic
information of the non-FRBR record :

008
author
uniform title

- 17 -

1st step : checking the bibliographic information of the non-
FRBR record

2nd step : clicking on the icon « save as
FRBR » :

" Save as FRBR"

- 18 -

Using a script based on "thingISBN" to find
FRBR candidates :
A script identifies this
BIBID 959909 : 9780151369027 <=> 015136902X ISBN in a
100 $a :
245 $a : The great code : the Bible and literature /
Manifestation record
260 $b : Harvest books/Harcourt,
260 $c : 1983
Make a search in
ISBN : 0156364808 LibraryThing
ISBN : 0156027801
ISBN : 015136902X
Result : list of related
ISBN : 0140129286 ISBNs
ISBN : 0774701366
ISBN : 0744800056
New search in our
ISBN : 0710090382 0710090382 [BIBID 1230361] database to identify
100 $a : Frye, Northrop those related ISBNs
245 $a : The great code: the bible and literature
260 $b : Routledge & Kegan Paul, Result : FRBR
260 $c : 1982 candidates
ISBN : 077470134X
ISBN : 0143054333
ISBN : 857559012X
ISBN : 963076038X
ISBN : 9061682495 9061682495 [BIBID 260329]
100 $a : Frye, Northrop
245 $a : De grote code : de Bijbel en de literatuur /
260 $b : SUN ,
260 $c : 1986.
- 19 -

BIBID 404984 : 9780300036763 <=> 0300036760
100 $a :
245 $a : Art and beauty in the Middle Ages /
260 $b : Yale university press ,
260 $c : 1988.
ISBN : 0300093047
ISBN : 0300042078
ISBN : 0300036760 0300036760 [BIBID 1212613]
100 $a : Eco, Umberto,
245 $a : Art and beauty in the Middle Ages /
260 $b : Yale university,
260 $c : 1986
ISBN : 3423301287
ISBN : 3423046031
ISBN : 3446153101
ISBN : 8426412440
ISBN : 2246412811 2246412811 [BIBID 1010271]
245 $a : Art et beauté dans l'esthétique médiévale /
260 $b : Grasset,
260 $c : 1997
ISBN : 2253943290 2253943290 [BIBID 1004473]
245 $a : Art et beauté dans l'esthétique médiévale /
260 $b : Grasset,
260 $c : 2002
ISBN : 903510787X
- 20 -

Going further if ISBN is not in Librarything,
then search in xISBN :
http://xisbn.worldcat.org/xisbnadmin/index.htm

BIBID 810513 : 9782275018331 <=> 2275018336
245 $a : Droit civil.
260 $b : Librairie gÃ©nÃ©rale de droit et de jurisprudence,
260 $c : 1999
Not in libraryThing then in xISBN Worldcat
http://xisbn.worldcat.org/webservices/xid/isbn/2275018336?method=getEditions&format=xml
ISBN : 2275018336
ISBN : 2275020098
ISBN : 2275015876
ISBN : 2275024573 2275024573 [BIBID 1002728]
100 $a : Voirin, Pierre
245 $a : Droit civil:.
260 $c : 2004
ISBN : 2275021469 2275021469 [BIBID 855699]
100 $a : Voirin, Pierre
245 $a : Droit civil:.
260 $c : 2002
- 21 -

Some examples
Translations of a work

Work
Expression sorted alphabetically
(you can change the order manually)

Manifestations

Item

- 22 -

Work

Manifestations sorted by dates of publication
(you can change the order manually)

Expression

- 23 -

In the library catalogue :

- 24 -

Super work : structural relationship from work
to work :
Super Work

Works

- 25 -

- 26 -


- 27 -

Letters : search on "Freud" :

- 28 -

“Global” representation of the Letters
written by Sigmund Freud

- 29 -

Multiple works : two works in the same book

- 30 -


If I make a search on « The adventures of
Tom Sawyer » :

Work

Manifestation

- 31 -


If I make a search on « The adventures of
Huckleberry Finn » :

Work

Manifestation

The same book appears under another work

- 32 -

Expression level
from the structure
of Work 1

One single manifestation :
two 004 tags

Expression level
from the structure of
Work 2

- 33 -


If I display the reverse tree :

Manifestation
Work 1
Work 2

- 34 -


- 35 -

In the library catalogue : displaying the reverse
tree (through Reverse View) :

- 36 -

Other material :
DVD

- 37 -


- 38 -

Other material :

Audio CD

- 39 -


- 40 -

Other material :

Electronic resources

- 41 -

FRBR and the future
FRBR is an opening road to :
new cataloguing methods ;
analyzing deeply notion of "seriality" and
dynamic structure of electronic resources
new model for authority data, hope to soon
have FRAD implemented ;
RDA/FRBR is opening a new universe
which will abolish the MARC limitations.

- 42 -

Any questions

- 43 -

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