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UNCLASSIFIED / FOUO




                         Black Belt
                           Analyze
                      Tollgate Briefing

                         Project Name
                        DEPMS Project Number


                            Name of Belt
                            Organization
                                Date
                                               UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Tollgate Requirements - Analyze
                             NG CPI BLACK BELT TOLLGATE REQUIREMENTS
                      PROJECT DELIVERABLES             NGB              COMMENTS
       ANALYZE
       Root Cause Validation / Identification        Mandatory   Required for all projects
       Cause & Effect Analysis (Fishbone)            Mandatory   Identify all potential Xs
       Cause & Effect (XY) Matrix                    Mandatory    Determine critical Xs
       Failure Modes & Effects Analysis              Mandatory         Analyze risk
       Hypothesis Testing / Regression/ ANOVA         Optional      Varies by project
       Process Constraint ID                          Optional      Varies by project
       Takt Rate / Time Study                         Optional      Varies by project
       Pareto Charts                                  Optional      Varies by project
       Sampling Plan / Analysis                       Optional      Varies by project
       Storyboard / A3                               Mandatory    1-page proj summary
       Barriers/Issues/Risks                         Mandatory
       Quick Wins                                  Recommended
       Lessons Learned                                Optional




                                                                                              2

                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Analyze Tollgate Templates


                 NOTE: THIS IS A TEMPLATE FOR ALL NG CPI BELTS

   NG has developed this template as a basic format with standard deliverables to
   help guide NG CPI belts through the NG tollgate requirements for certification.
   It is recognized that each project is unique and has unique deliverables with
  unique flows. Therefore, this format does not have to be followed exactly to the
                          letter of the law for your project.

                        (DELETE THIS SLIDE FOR YOUR PROJECT)




                                                                                      3

                                                                UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Define Charter and Timeline
                                   Team Members
        Name                 Role                 Affiliation        DACI
                      Black Belt                                Driver
                      Master Black Belt                         Driver
                                                                                            Take away
                      Project Sponsor                           Approver
                                                                                           message goes
                      Process Owner                             Approver
                                                                                               here
                         Project Charter                                                    (impact of
Problem                                                                                      problem)
Statement:
Business Case:

                                                                                        Project Timeline
Goal Statement:
                                                                                 Phase      Start        Stop    Status
Unit:                                                                           Define    mm/dd/yy   mm/dd/yy
Defect:                                                                         Measure mm/dd/yy     mm/dd/yy
Customer                                                                        Analyze   mm/dd/yy   mm/dd/yy
Specifications:
                                                                                Improve mm/dd/yy     mm/dd/yy
Process Start:
                                                                                Control   mm/dd/yy   mm/dd/yy
Process Stop:
                                                                                                                  4
Scope:
                                                                 Required Deliverable      UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Measure Overview
                                             Baseline Statistics                                                                                               Process Capability
                                                                                                                                Process Capability of Delivery Time                                    P otential (Within) C apability
         VOC / VOB                                                                                                            LSL                       Target                  USL
                                                                                                                                                                                                                Cp
                                                                                                                                                                                                                C PL
                                                                                                                                                                                                                         1.16
                                                                                                                                                                                                                         2.22

         Unit (d) or Mean (c)                                                                                                               W ithin
                                                                                                                                                                                                                C PU
                                                                                                                                                                                                                C pk
                                                                                                                                                                                                                         0.10
                                                                                                                                                                                                                         0.10
                                                                                                                                             O v erall                                                          C C pk   1.16
         Defect (d) or St. Dev. (c)                                                                                                                                                                        O v erall C apability
                                                                                                                                                                                                               Pp       1.24
         DPMO (d)                                                                                                                                                                                             PPL      2.37
                                                                                                                                                                                                               PPU      0.11
 
 
          PCE: (Cycle Time Only)
          PLT: (Cycle Time Only)
                                                                                   - Example -                                                                                                          LS L
                                                                                                                                                                                                               P pk
                                                                                                                                                                                                               C pm
                                                                                                                                                                                                                        0.11
                                                                                                                                                                                                                        0.35
                                                                                                                                                                                                                P rocess D ata
                                                                                                                                                                                                                            10
                                                                                                                                                                                                        T arget             20
                                                                                                                                                                                                        USL                 30
                                                                                                                                                                                                        S ample M ean       29.1203
         Sigma Quality Level                                                                                                                                                                           S ample N
                                                                                                                                                                                                        S tD ev (Within)
                                                                                                                                                                                                                            266
                                                                                                                                                                                                                            2.87033
                                                                                                                                                                                                        S tD ev (O v erall) 2.69154

                                                                                                                                      12       16         20      24        28         32        36
         MSA Results: show the percentage result of the GR&R or other                                                                O bserv ed P erformance      E xp.   Within P erformance         E xp. O v erall P erformance
                                                                                                                                                                                                       P P M < LS L            0.00
          measurement systems analysis carried out in the project
                                                                                                                                     P P M < LS L         0.00     PPM     < LS L         0.00
                                                                                                                                     PPM > USL      281954.89      PPM     > USL     379619.67         PPM > USL         371895.18
                                                                                                                                     P P M T otal   281954.89      PPM     T otal    379619.67         P P M T otal      371895.18




                     Baseline “As Is” Performance                                                                                                                  Tools Used
                            Summary for Delivery Time                               A nderson-D arling N ormality Test
                                                                                                                                    Detailed process mapping                                    Time Series Plot
                                                                                        A -S quared         1.95
                                                                                        P -V alue <
                                                                                        M ean
                                                                                                           0.005
                                                                                                           29.128                   Measurement Systems Analysis                                Probability Plot
                                                                                        S tD ev             2.677
                                                                                        V ariance
                                                                                        S kew ness
                                                                                                            7.169
                                                                                                         0.201075                   Value Stream Mapping                                        Pareto Analysis
                                                                                        Kurtosis        -0.471714
                                                                                        N
                                                                                        M inimum
                                                                                                              266
                                                                                                          24.000                    Data Collection Planning                                    Operational Definitions
                                                                                                                                                                                                  5s
                                                                                        1st Q uartile     27.000
                                                                                                                                                                                        
                24          26          28          30          32          34
                                                                                        M edian
                                                                                        3rd Q uartile
                                                                                                          29.000
                                                                                                          31.000                    Basic Statistics
                                                                                                                                                                                                  Generic Pull
                                                                                        M aximum          35.000
                                                                                                                                                                                        
                                                                                    95% C onfidence Interv al for M ean
                                                                                        28.805            29.451
                                                                                                                                    Process Capability
                                                                                   95% C onfidence Interv al for M edian
                                                                                        29.000            29.000                    Histograms                                                  Control Charts
                                                                                   95% C onfidence Interv al for S tD ev
                                 9 5 % C onfidence Inter v als
                                                                                        2.468              2.927
      Mean



                                                                                                                                                                                                                                         5
     Median

              28.8   28.9        29.0        29.1        29.2        29.3   29.4

                                                                                                                                                         Required Deliverable
                                                                                                                                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Process Constraint ID Analysis
    Takt Rate Analysis compares the task time of each process (or process step) to other steps
     and customer demand to determine if the time trap is the constraint

 Takt Time = Net Process Time Available                       Takt Rate = Customer Demand Rate = Number of Units to Process
             Number of Units to Process                                                          Net Process Time Available
                                                  Value Add Analysis - Current State
                                                                                              Takt Tim e = 55
                                      80
                Task Time (seconds)




                                      70
                                      60
                                      50
                                      40
                                      30
                                      20
                                      10
                                       0
                                             1        2   3       4      5     6       7     8       9      10
                                                                         Task #
                                       - Example -
                                           CVA Time                   NVA-R Time                 NVA Time
                                                                                                                            6
                                                                                   BB Optional Deliverable
                                                                                                      UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Pareto Plot Analysis
                                          Pareto Chart

                                                                                             100
                      150
                                                                                             80


                                                      - Example -




                                                                                   Percent
                      100                                                                    60
          Count




                                                                                             40
                       50
                                                                                             20

                            0                                                                0
                                  ut h      r th             t              e rs
                                So        No          Ea
                                                         s               Oth
                  Defect
                   Count        100       50           15                   6
                  Percent       58.5     29.2         8.8                 3.5
                  Cum %         58.5     87.7        96.5               100.0

                  The South and North contain over 80% of the defects. Our
                    project will focus here and not on the East and West.
                                                                                                         7
                                                                 Optional Deliverable
                                                                                   UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Cause & Effect Diagram (Fishbone)
            Materials                           Manpower                 Facilities & Equipment
                                                                                                       Wrong Location
         Space
Lack of Seats                No Standardization of seats            Lack of Knowledge             Old Buildings

                                           Inequality in seats                                      New Codes
Lack of Funds     Lack of Controls                                                                                       Not Suited for
                                                                           “Dedicated” to Task
                                                       Senior Leader                                                     Current Mission (Type of Space)
        No Suitable space to Assign
       Getting Seats Takes Time
                                                                                                                               (Y) Effect:
                                      Vague
                                      Reqmts
                                                         Lack of Database                                                     PLT = 5 days
                                                                   People               Unplanned Programs
       Multiple Paths                                         Facilities                                                       (too long)
                                                  Location (Competing for
                                                           Same Space)

                                      Lack of Controls
                                                                         Senior Leadership                             - Example -
Delays in elevating                                                                                Too Long (Time)
                             Collocation
Impasse issues                                                   Mold, HVAC Crashes
                                                                                                                  Approvals
        Methods                                  Mother Nature              Measurements
                           CAO/IPT                                                                                              Time Avail to
                                                 Unforeseen                                              Funding Decision       Wait
                                                 Circumstances
                            Competency vs. PMA

                                                                                                                                                   8
                                                                                         Required Deliverable
                                                                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




XY Matrix (Root Cause Analysis)

                                Ra ting of
                              Importa nce to
                                Custome r
                                                   1             2             3             4             5             6             7             8             9          10            11            12            13            14            15




                                               Requirement

                                                             Requirement

                                                                           Requirement

                                                                                         Requirement

                                                                                                       Requirement

                                                                                                                     Requirement

                                                                                                                                   Requirement

                                                                                                                                                 Requirement

                                                                                                                                                               Requirement

                                                                                                                                                                             Requirement

                                                                                                                                                                                           Requirement

                                                                                                                                                                                                         Requirement

                                                                                                                                                                                                                       Requirement

                                                                                                                                                                                                                                     Requirement

                                                                                                                                                                                                                                                   Requirement
                                                                                                                                                                                                                                                                 Total

             Proce ss Ste p   Proce ss Input

      1                                                                                                                                                                                                                                                              0
      2                                                                                                                                                                                                                                                              0
      3                                                                                                                                                                                                                                                              0
      4                                                                                                                                                                                                                                                              0
      5                                                                                                                                                                                                                                                              0
      6                                                                                                                                                                                                                                                              0
      7                                                                                                                                                                                                                                                              0
      8                                                                                                                                                                                                                                                              0
      9                                                                                                                                                                                                                                                              0
      10                                                                                                                                                                                                                                                             0
      11                                                                                                                                                                                                                                                             0
      12                                                                                                                                                                                                                                                             0
      13                                                                                                                                                                                                                                                             0
      14                                                                                                                                                                                                                                                             0
      15                                                                                                                                                                                                                                                             0
      16                                                                                                                                                                                                                                                             0
      17                                                                                                                                                                                                                                                             0
      18                                                                                                                                                                                                                                                             0
      19                                                                                                                                                                                                                                                             0
      20                                                                                                                                                                                                                                                             0
                                                                                                                                                                                                                                                                     0
                                                  0

                                                                0

                                                                              0

                                                                                            0

                                                                                                          0

                                                                                                                        0

                                                                                                                                      0

                                                                                                                                                    0

                                                                                                                                                                  0

                                                                                                                                                                                0

                                                                                                                                                                                              0

                                                                                                                                                                                                            0

                                                                                                                                                                                                                          0

                                                                                                                                                                                                                                        0

                                                                                                                                                                                                                                                      0
     Total
                              Lower Spec
                              Target
                              Upper Spec

                                This table prov ides the initial input to the FMEA. W hen each of the output variables
                                (requirements) are not correct, that represents potential "EFFECTS". W hen each input
                                variable is not correct, that represents "Failure Modes".

                                1. List the Key Process Output Variables
                                2. Rate each v ariable on a 1-to-10 scale to importantance to the customer
                                3. List Key Process Input Variables
                                4. Rate each v  ariables relationship to each output variable on a 1-to-10 scale
                                5. Select the top input variables to start the FMEA process; Determine how each selected
                                input varable can "go wrong" and place that in the Failure Mode column of the FMEA.




                                                                                                                                                                                                                                                                         9
                                                                                                                                                                        Required DeliverableUNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Failure Mode Effects Analysis (FMEA)
                                               Process/Product
                                    Failure Modes and Effects Analysis Form
                                                    (FMEA)

                                                                                                                                  Pag
     Process or
                                                                   Prepared by:                                                   e
     Product Name:
                                                                                                                                  ____
     Responsible:                                                  FMEA Date (Orig) ______________ (Rev) _____________


                                                                                                O
      Process        Potential Failure    Potential Failure                                                                        D
                                                               S      Potential Causes          C        Current Controls
     Step / Input         Mode                Effects                                                                              E
                                                               E                                C
                                                                                                                                   T
     What is the     In what ways does    What is the impact   V    What causes the Key         U      What are the existing
                                                                                                                                   E
       process        the Key Input go    on the Key Output    E     Input to go wrong?         R    controls and procedures         RP
                                                                                                                                   C
       step and            wrong?        Variables (Customer   R                                R    (inspection and test) that      N
                                                                                                                                   T
     Input under                           Requirements)?      I                                E    prevent either the cause
                                                                                                                                   I
      investiga-                                               T                                N       or the Failure Mode?
                                                                                                                                   O
         tion?                                                 Y                                C
                                                                                                                                   N
                                                                                                E

                                                                                                                                         0

                                                                                                                                         0

                                                                                                                                         0

                Required Deliverable                                                                                                     0

                                                                                                                                         0

                                                                                                                                         0

                                                                                                                                         0

                                                                                                                                         0

                                                                                                                                         0   10

                                                                                                                UNCLASSIFIED / FOUO      0
UNCLASSIFIED / FOUO




Hypothesis Test Summary
           Hypothesis Test                           Factor (x)
     (ANOVA, 1 or 2 sample t - test, Chi Squared,                      p Value          Observations/Conclusion
       Regression, Test of Equal Variance, etc)       Tested
                                                                                 Significant factor - 1 hour driving time from DC
   Example: ANOVA                                      Location          0.030   to Baltimore office causes ticket cycle time to
                                                                                 generally be longer for the Baltimore site
                                                                                 Significant factor - on average, calls requiring
   Example: ANOVA                                   Part vs. No Part     0.004   parts have double the cycle time (22 vs 43
                                                                                 hours)
                                                                                 Significant factor - Department 4 has digitized
   Example: Chi Squared                              Department          0.000   addition of customer info to ticket and less
                                                                                 human intervention, resulting in fewer errors
                                                                                 South region accounted for 59% of the defects
   Example: Pareto                                      Region            n/a    due to their manual process and distance from
                                                                                 the parts warehouse



                      - Example -                                      Optional BB Deliverable
   Describe any other observations about the root cause (x) data



                                                                                                                                11

                                                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




    One-Way ANOVA: Root Cause Verification
                            Boxplots of Net Hour by Part/No
                                                                                          (means are indicated by solid circles)



    After further investigation, possible                         150
                                                                             Boxplot: Part/ No Part Impact on Ticket Cycle Time
     reasons proposed by the team are
     OEM backorders, lack of technician
                                                                                              - Example -
                          Net Hours Call Open

     certifications and the distance from
     the OEM to the client site. It is also                        100

     caused by the need for technicians to
     make a second visit to the end user
     to complete the part replacement.                              50
     Next step will be for the team to
     confirm these suspected root causes.

                                                                     0
                                                          Part/No Part




                                                                                                                              Part
                                                                               No Part
    Analysis of Variance for Net Hour                                                                                    Because the p-value <=
    Source     DF        SS        MS                        F           P
    Part/No     1      7421      7421                     8.65       0.004                                                0.05, we can be confident
    Error      69     59194       858                                                                                     that calls requiring parts
    Total      70     66615                                                                                               do have an impact on the
                                                        Individual 95% CI's For Mean
    Level       N      Mean                     StDev   --+---------+---------+---------+----
                                                                                                                          ticket cycle time.
    No Part    27     21.99                     19.95    (--------*---------)
    Part       44     43.05                     33.70                         (------*------)
                                                        --+---------+---------+---------+----
    Pooled StDev =    29.29                              12        24         36        48
                                                                                                                                               12
                                                                                         Optional BB Deliverable
                                                                                                            UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Linear Regression
    95% confident that 94.1% of the variation in “Wait Time” is from the “Qty of Deliveries”


                                             Fitted Line Plot
                                   Wait Time = 32.05 + 0.5825 Deliveries
                   55
                                                                              S                 1.11885
                                                                              R-Sq               94.1%
                                                                              R-Sq(adj)          93.9%
                   50
       Wait Time




                   45



                   40
                                                                                  - Example -
                   35
                        10   15      20        25          30         35
                                      Deliveries

                                                                                                           13
                                                                Optional BB Deliverable
                                                                                     UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Project Barriers/Issues/Risks
          Barriers


          Issues


          Risks




                                 Required Deliverable
                                                                       14

                                                 UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 DMAIC Analyze Storyboard
  Define                                          1.2 Day
                Project Charter                   CCR Gap                                       Sigma
                                                                                             Performanc
   BUS CASE: Be #2 Fin Service Provider                                                       e Level of
                                                                                                 1.3
   GOAL: Reduce Loan/Lease CT from
   9.2 to 8.0 days by July 1
                                                                           Measure
   FIN IMPACT: $2.7M per year                    Analyze




                                                                - Example -

Officer Work & Turnover, Waiting, & Automation
    Affect CT; Job Aids affect Variation in CT
                                                            Required Deliverable
                                                                                                      15

                                                                            UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 8-Step A3 Project Summary Report
               Company:                 Department:   Date:              Prepared by:
              1. Define the problem situation         3. Action plans to correct problems




             2. Problem Analysis                      4. Results of Activity




                                                      5. Future Steps




                                                                                                              16

                                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




   NG CPI Tollgate Tool
                                                                    8-STEP PROCESS
       1. Validate           2. Identify                3. Set        4. Find Root         5. Develop           6. See C-Ms   7. Confirm
                                                                                                                                                     8. Standardize
        Problem                 Gaps                   Targets           Cause                C-Ms               Through       Results

             Define                  Measure                          Analyze                             Improve                       Control
      Project Charter
       • Problem Stmt        Detailed As Is Process            Potential Xs                   “To Be” Process Map             Process Control Plan
       • Defect Definition   Map                             •   Brainstorming
                                                             •   5 Whys                        Solution Generation /          Process Owner
       • Goal Statement
                                Value Stream Map            •   Fishbone                    Prioritization                   Accountability
       • Project Scope                                           Affinity Diagram
                                Key Process Metrics         •
       • Business Impact
       • Strat Alignment      Data Collection Plan           Critical Xs                       Improvement Strategy      Updated Financial
                              Measure Systems               • Cause & Effect Matrix              • Improvement Model      Benefits
      Sponsor & Team                                        • Hypothesis Testing                 • Implementation Plan
                             Analysis                                                             • Pilot
                                                             • Regression                                                  Replication Opportunities
      Replication Check      Data Collected                                                     • “X” Improvement Target
                                                             • Time Studies
    Measurable Y               Baseline Data Analysis      • Theory of Constraints            Mistake Proofing                Project Documentation
    Voice of Customer            • Descriptive Stats                                                                             of revised policies,
                                                                FMEA                                                             SOP’s, procedures, and
    Customer Specs               • Graphs
                                                                  • Risk Analysis
                                  • Pareto Charts
                                                                                                                                  training
    Voice of Business                                            • Risk Mitigation Plan

      Project Timeline         Est Financial Benefits                                         FMEA                          Visual Process Control
                                                                                             •   Risk Analysis                Tools (Optional)
    Communication Plan       Control Charts (as                                            •   Risk Mitigation Plan
   • Stakeholder Analysis    needed)
   High Level Process        Process Capability                                                Control Charts
   Map (SIPOC)                                                                                   Process Capability
       I accept the Define        I accept the Measure            I accept the Analyze                I accept the Improve         I accept the Control
             Tollgate                   Tollgate                        Tollgate                            Tollgate                     Tollgate

             (Sponsor)                  (Sponsor)                        (Sponsor)                          (Sponsor)                    (Sponsor)

          (Process Owner)            (Process Owner)                  (Process Owner)                    (Process Owner)              (Process Owner)

              (MBB)                      (MBB)                            (MBB)                              (MBB)                        (MBB)
                                     (Finance Owner)                                                                                  (Finance Owner)                 17

                                                                                                                                       UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




                      Appendix




                                                       18

                                 UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Cross Functional Team
                             Team Members
         Name         Role                  Affiliation     DACI
                      Black Belt                            Driver
                      Master Black Belt                     Driver
                      Project Sponsor                       Approver
                      Process Owner                         Approver
                                                            Contributor
                                                            Contributor
                                                            Contributor
                                                            Contributor
                                                            Inform
                                                            Inform
                                                            Inform
                                                            Inform




                                                                                            19
                                                      Required Deliverable
                                                                      UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Replication Check
   I confirm that:
        DEPMS (DoD Enterprise Performance Management System) has been
         searched for similar projects: Yes / No


        Replication: List relevant initiatives / potential replication projects
         found (if any):
         • Project 1: (DEPMS # or other tracking tool project number)
         • Project 2:



        Collaboration: Identify organizations that can/should be considered for
         working this project collaboratively:
         • Organization 1:
         • Organization 2:                                                     20
                                                       Required Deliverable
                                                                      UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Strategic Alignment
     The Define Tollgate requires a linkage to organizational strategy.


         Include an organizational metric/metrics for which your project will
          help improve
         Refer to your organization’s Strategic Plan and/or other referenced
          documents




                                                                                          21
                                                     Required Deliverable
                                                                    UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Business Impact
         Insert as much information as possible about the potential operational
          and/or financial benefits
         Include any assumptions upon which these estimates are based


     Example: Operational benefits – This project is expected to reduce PLT
       by 35%, improve SQL from 1.2 to 3.0, save 20 man hours per shift


     Example: Financial benefits – This project is expected to save $xx in FYxx




                                                                                         22
                                                    Required Deliverable
                                                                   UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




High-Level Process Map (SIPOC)
         Suppliers    Inputs       Process          Outputs             Customers




                               Measurable Y:
                                                                                    23
                                               Required Deliverable
                                                              UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Voice of Customer / Voice of Business
                                                                                                     Critical Customer
                  Voice of the                       Key Customer Issue(s)                             Requirement
                  Customer /
        What does the customer want from us?      What does the customer want from us?         We should summarize key issues and
                                                   We need to identify the issue(s) that    translate them into specific and measurable
                                                      prevent us from satisfying our                      requirements
                                                               customers.




                                                                                                      CriticalBusiness
                  Voice of the                        Key Process Issue(s)
                                                                                                       Requirement
                   Business
      What does the business want/need from us?   What does the business want/need from        We should summarize key issues and
                                                    us? We need to identify the issue(s)    translate them into specific and measurable
                                                   that prevent us from meeting strategic                 requirements
                                                              goals/missions.




                                                                                                                                          24
                                                                                    Required Deliverable
                                                                                                   UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Stakeholder Analysis
                                      Stakeholder                     Explanation of
                                                      Stakeholder’s                    Stakeholder
                      Project Impact    Level of                         Current                         Action Plan
     Stakeholder                                     Current Attitude                     Score
                      On Stakeholder Influence on                      Stakeholder                           For
     Name/Group                                      Toward Project                  (H=3, M=2, L=1,
                         (H, M, L)     Success of                        Attitude                        Stakeholder
                                                         ( +, 0, - )                  +=3, 0=1, -=-3)
                                     Project (H,M,L)                      (list)




                                                                          Recommended Deliverable                      25

                                                                                              UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Communication Plan
                                          Topics of
      Audience        Media   Purpose    Discussion/   Owner       Frequency     Notes/Status
                                        Key Messages




                                                                                            26
                                                       Required Deliverable
                                                                      UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Detailed “As Is” Process Map
                                 - Example -




                      Required Deliverable - VSM or Process Map or Both


                                                                                                27

                                                                          UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Value Stream Map
                                                                          Order Mgmt Supervisor
                                                                                                                                         Service lead time = 384 min
      CUSTOMER                                                                                              Weekly Update
                                   - Example -                                                                                            Customer call time = 24 min
      Phone Call
                                                                                Phone Call

                                 Trigger:

      Order Mgmt
                                 Completion Criteria:
                                 Cycle Time:
   Screen for Acct Mgr           Takt Time:
                                 Number of People:
                                                                                                                 Manual Update
                                                                                                                                                       SUPPLIERS
    P/T = 3 min
                                 Number of Approvals:
                                 Items in Inbox:

   Lost calls=10%
                                 % Rework:
                                 # of Iterations (cycles):

    Volume=1200                  # of Databases:
                                 Top 3 Rework Issues:
                                 1.
                                 2.
                                 3.

                   Large
                  Business
                6 Customers
                                      Order Mgmt                   Order Mgmt                 Order Mgmt           Order Mgmt                           DIST
                                          Customer                   Product                                           Shipping                           Pick
                                            Info                      Need                        Pricing                Info
                      Small           4                        4                              4                    4                              10   Pack & Ship
                    Business                                                                                                        20 Orders
                   5 Customers    P/T = 2 min                 P/T = 6 Min                    P/T = 6 Min         P/T = 2 Min                    P/T = 120 Min
                                 Error Rate=2%               Error Rate=0%               Error Rate=2%          Error Rate=1%                   Error Rate=1%
                                                                                                                 Volume=800
                                                                                                                                                Volume=1200
                     Home
                                  Volume=800                  Volume=800                     Volume=800
                   3 Customers
                      5 min                                                                                                           240 min
        3 min                             2 min                      6 min                        6 min                  2 min                           120 min


                                             Required Deliverable - VSM or Process Map or Both                                                                       28

                                                                                                                                  UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Key Input, Process, and Output Metrics

    Suppliers         Inputs                    Process                         Outputs         Customer
                                        Start     Step 2          Step 3
                                        Step1



                                                  Step 5          Step 4



      VOC/              Input Metrics           Process Metrics            Output Metrics
      VOB
                                                                                                        Quality


                                                                                                        Speed

                                                                                                         Cost

                                                       Required Deliverable                                     29

                                                                                       UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Operational Definitions
    Define each of the Key Input, Output, Process Metrics from your SIPOC that you are going to
     collect data on (via the Data Collection Plan) as well as any other terms that need clarification
     for the data collectors and everyone else on the team.
    Examples:
         Award Process PLT: The time from when a Director submits the Award recommendation to
          the time when the employee is presented the Award in a ceremony.
         Number of Claims Processed: The number of Claims processed per weekday (M-F).
         Total Hours Worked: The total number of hours worked in the facility including weekends
          and holidays.
         Number of Personnel: The total number of military and civilian personnel working (not
          including contractors).


    Include other unique terms that apply to your project that require clear operational definitions
     for those collecting the data and for those interpreting the data.




                                                                                 Required
                                                                                                       30

                                                                                 UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Data Collection Plan
  Performanc           Operational             Data        How Will Data Be              Who Will     When Will   Sampl    Stratificati      How will
   e Measure            Definition          Source and        Collected                   Collect      Data Be    e Size   on Factors        data be
                                             Location                                      Data       Collected                               used?
                       1
  Ability to update   X – Steps to          In DEPMS     By counting steps              Name         ASAP         1        None           To find VA, BNVA,
  projects and        update projects                                                                                                     NVA
  build tollgate
  reviews

                                                                                                - Example -
                       2
  Ability to update   X – Tollgate          In DEPMS     By determining % of            Name         ASAP         40       None           To determine
  projects and        template slides                    activity steps identified in                                                     consistency with
  build tollgate      that match POI                     “Introduction to _____”                                                          POI
  reviews                                                modules in POI that are
                                                         adequately addressed in
                                                         templates




                       3
  Easy Access to      X – Availability of   In DEPMS     By determining the             Name         ASAP         63       None           To determine
  LSS tools and       LSS tools and                      percentage of tools, with                                                        availability of tools
  references          references                         their references, listed on                                                      and references
                                                         DMAIC Road Map slides that
                                                         can be found in PS



                       4
  Easy Access to      X – Steps             In DEPMS     By counting # steps            Name         ASAP         37       None           To find VA, BNVA,
  LSS tools and       required to find                   required to find the tools                                                       NVA
  references          tools and                          and their references
                      references




                                                                                                                                                             31
                                                                                               Required Deliverable
                                                                                                                           UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




Measurement Systems Analysis
   The Measurement System used to collect data has been calibrated and is considered to have no potential for significant
   errors. The data collection tool is reliable, can be counted on, has good resolution, shows no signs of bias and is stable.

         Type of
       Measurement                             Description                            Considerations to this Project
          Error
                               The ability of the measurement                    Work hours can be measured to <.25
       Discrimination
                               system to divide measurements into                hours. Radar usage measure to +- 2
       (resolution)
                               “data categories”                                 minute.
                               The difference between an observed                No bias - Work hours and radar start-
             Bias              average measurement result and a                  stop times consistent through
                               reference value                                   population.
                                                                                    No bias of work hours and radar
           Stability                The change in bias over time
                                                                                    usage data.
                                                                                 Not an issue. Labor and radar usage
        Repeatability           The extent variability is consistent             is historical and felt to be accurate
                                                                                 enough for insight and analysis.
                 - Example -                                                      Remarks in usage data deemed not
                                    Different appraisers produce                  reproducible, therefore were not
       Reproducibility
                                    consistent results                            considered in determining which
                                                                                  radars were used in each op
                                                                                                                                 32
           Variation               The difference between parts             Required Deliverable process.
                                                                                       N/a to this
                                                                                                        UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO

                                                                                                                                                  Reported by :
                                                                                                                                                Gage name:
                                                                                                                                                  Tolerance:

Measurement Systems Analysis                                                                                                                    Date of study :
                                                                                                                                                  Misc:



                                                                                                            Gage R&R (ANOVA) for Response
 Gage R&R
                                                                                             Components of Variation                                                                                    Response by Part
                              %Contribution
 Source             VarComp (of VarComp)                                   100                                                           % Contribution
                                                                                                                                         % Study Var
                                                                                                                                                              10.00
 Total Gage R&R     0.0015896      3.70




                                                               Percent
  Repeatability     0.0005567      1.29                                                                                                                             9.75
  Reproducibility   0.0010330      2.40                                     50
   Operator         0.0003418      0.79                                                                                                                             9.50
   Operator*Part    0.0006912      1.61
                                                                             0
 Part-To-Part       0.0414247     96.30                                           Gage R&R      Repeat     Reprod       Part-to-Part                                         1       2          3       4     5          6       7    8         9       10
 Total Variation    0.0430143    100.00                                                                                                                                                                           Part
                                                                                               R Chart by Operator
                               Study Var %Study Var                                                                                                                                                 Response by Operator
                                                                                  1               2                 3
 Source             StdDev (SD) (6 * SD)    (%SV)                                                                                      UCL=0.1073
                                                                           0.10                                                                               10.00
 Total Gage R&R     0.039870 0.23922     19.22
                                                           Sample Range




  Repeatability     0.023594 0.14156     11.38
  Reproducibility   0.032140 0.19284     15.50                                                                                         _                            9.75
                                                                           0.05
   Operator         0.018488 0.11093      8.91                                                                                         R=0.0417
   Operator*Part    0.026290 0.15774     12.68                                                                                                                      9.50
 Part-To-Part       0.203531 1.22118     98.13                             0.00                                                        LCL=0
                                                                                                                                                                                         1                      2                           3
 Total Variation    0.207399 1.24439 100.00
                                                                                                                                                                                                             Operator
                                                                                             Xbar Chart by Operator
 Number of Distinct Categories = 7                                                1               2                 3                                                                        Operator * Part Interaction
                                                                          10.00                                                                                      10.00                                                                          Operator
                                                      Sample Mean




                                                                                                                                       UCL=9.8422
                                                                                                                                       _                                                                                                            1

  The Measurement                                                                                                                      _




                                                                                                                                                          Average
                                                                                                                                                                                                                                                    2
                                                                                                                                       X=9.7996                       9.75
                                                                           9.75                                                        LCL=9.7569
                                                                                                                                                                                                                                                    3

  System is acceptable
                                                                                                                                                                      9.50
  with the Total Gage                                                      9.50
                                                                                                                                                                                 1       2     3    4       5 6          7   8       9 10
  R&R % Contribution                                                                                                                                                                                        Part

  <10%                                                              - Example -                                                                                                                                                                         33
                                                                                                                               Optional BB Deliverable
                                                                                                                                                                                             UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 “As Is” Baseline Statistics
                                         Summary for Workdays
                                                                                A nderson-Darling N ormality Test
                                                                                     A -S quared        12.65
                                                                                     P -V alue <        0.005
                                                                                     M ean             44.814
                                                                                     S tDev            61.251

                                    - Example -                                      V ariance
                                                                                     S kew ness
                                                                                                     3751.674
                                                                                                      2.87329
                                                                                     Kurtosis         9.54577
                                                                                     N                    118

                                                                                     M inimum           1.000             The current process
                                                                                                                           has a non-normal
                                                                                     1st Q uartile     12.000
                                                                                     M edian           22.000
                                                                                     3rd Q uartile     52.000
                0        60     120       180        240          300   360
                                                                                     M aximum         365.000              distribution with the
                                                                               95% C onfidence Interv al for M ean
                                                                                     33.647            55.981              P-Value < 0.05
                                                                               95% C onfidence Interv al for M edian
                                                                                     17.000            29.123
                                                                               95% C onfidence Interv al for S tDev
                                                                                                                          Mean = 44 days
                              9 5 % C onfidence Inter vals
                                                                                     54.308            70.246
        Mean                                                                                                              Median = 22 days
       Median

                    20         30               40           50           60                                              Std Dev = 61 days
                                                                                                                          Range = 365 days
                                                                          Required Deliverable

                                                                                                                                                   34

                                                                                                                             UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




  Process Control Chart
                                                                                  I-MR Chart of Delivery Time
    The current baseline
                                                              40
     delivery time is stable                                                                                                              UC L=37.70

     over time with both


                                         Indiv idual V alue
                                                              35


     the Moving Range                                         30                                                                          _
                                                                                                                                          X=29.13
     (3.22 days) and                                          25
     Individual Average
                                                                                                                                          LC L=20.56
     (29.13 days)                                             20
                                                                    1   28   55   82    109       136       163   190    217    244

     experiencing common                                                                      Observation


     cause variation                                  10.0
                                                                                                                                          UC L=10.53


    255 data points
                               M ov ing Range




                                                              7.5

     collected with zero                                      5.0

     subgroups, thus the
                                                                                                                                          __
                                                                                                                                          MR=3.22
                                                              2.5
     I&MR control chart
                                                              0.0                                                                         LC L=0
     selected                                                       1   28   55   82    109       136       163   190    217    244
                                                                                              Observation

           - Example -                                                  Required As Applicable
                                                                                                                                               35

                                                                                                                    UNCLASSIFIED / FOUO
UNCLASSIFIED / FOUO




 Process Capability
                                                                     Process Capability of Workdays
   118 data points collected                                Calculations Based on Lognormal Distribution Model

     Non-normal distribution
                                                             LSL
                                                               USL

     Mean = 44 days              LS L
                                         P rocess Data
                                                   0
                                                                                                                     O v erall C apability
                                                                                                                     Z.Bench        -0.31
                                  Target           *                                                                 Z.LS L          3.07
     Lower Cust Spec = 0 days    USL              15                                                                Z.U S L        -0.02


     Upper Cust Spec = 15 days
                                  S ample M ean 44.8136
                                  S ample N        118                     - Example -                               P pk           -0.01

                                                                                                                  E xp. O v erall P erformance
                                  Location         3.09501
                                                                                                                       % < LS L        0.00
                                  S cale           1.26378
    65% of observations                                                                                               % > U S L 62.03
                                  O bserv ed P erformance                                                              % Total       62.03
  outside customer spec              % < LS L      0.00
                                     % > U S L 65.25
     Z Bench = -.31                 % Total      65.25




                                                             0        60   120    180   240   300    360    420



                                                                                 Required Deliverable

                                                                                                                                             36

                                                                                                        UNCLASSIFIED / FOUO

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Analyze Tollgate Briefing

  • 1. UNCLASSIFIED / FOUO Black Belt Analyze Tollgate Briefing Project Name DEPMS Project Number Name of Belt Organization Date UNCLASSIFIED / FOUO
  • 2. UNCLASSIFIED / FOUO Tollgate Requirements - Analyze NG CPI BLACK BELT TOLLGATE REQUIREMENTS PROJECT DELIVERABLES NGB COMMENTS ANALYZE Root Cause Validation / Identification Mandatory Required for all projects Cause & Effect Analysis (Fishbone) Mandatory Identify all potential Xs Cause & Effect (XY) Matrix Mandatory Determine critical Xs Failure Modes & Effects Analysis Mandatory Analyze risk Hypothesis Testing / Regression/ ANOVA Optional Varies by project Process Constraint ID Optional Varies by project Takt Rate / Time Study Optional Varies by project Pareto Charts Optional Varies by project Sampling Plan / Analysis Optional Varies by project Storyboard / A3 Mandatory 1-page proj summary Barriers/Issues/Risks Mandatory Quick Wins Recommended Lessons Learned Optional 2 UNCLASSIFIED / FOUO
  • 3. UNCLASSIFIED / FOUO Analyze Tollgate Templates NOTE: THIS IS A TEMPLATE FOR ALL NG CPI BELTS NG has developed this template as a basic format with standard deliverables to help guide NG CPI belts through the NG tollgate requirements for certification. It is recognized that each project is unique and has unique deliverables with unique flows. Therefore, this format does not have to be followed exactly to the letter of the law for your project. (DELETE THIS SLIDE FOR YOUR PROJECT) 3 UNCLASSIFIED / FOUO
  • 4. UNCLASSIFIED / FOUO Define Charter and Timeline Team Members Name Role Affiliation DACI Black Belt Driver Master Black Belt Driver Take away Project Sponsor Approver message goes Process Owner Approver here Project Charter (impact of Problem problem) Statement: Business Case: Project Timeline Goal Statement: Phase Start Stop Status Unit: Define mm/dd/yy mm/dd/yy Defect: Measure mm/dd/yy mm/dd/yy Customer Analyze mm/dd/yy mm/dd/yy Specifications: Improve mm/dd/yy mm/dd/yy Process Start: Control mm/dd/yy mm/dd/yy Process Stop: 4 Scope: Required Deliverable UNCLASSIFIED / FOUO
  • 5. UNCLASSIFIED / FOUO Measure Overview Baseline Statistics Process Capability Process Capability of Delivery Time P otential (Within) C apability  VOC / VOB LSL Target USL Cp C PL 1.16 2.22  Unit (d) or Mean (c) W ithin C PU C pk 0.10 0.10 O v erall C C pk 1.16  Defect (d) or St. Dev. (c) O v erall C apability Pp 1.24  DPMO (d) PPL 2.37 PPU 0.11   PCE: (Cycle Time Only) PLT: (Cycle Time Only) - Example - LS L P pk C pm 0.11 0.35 P rocess D ata 10 T arget 20 USL 30 S ample M ean 29.1203  Sigma Quality Level S ample N S tD ev (Within) 266 2.87033 S tD ev (O v erall) 2.69154 12 16 20 24 28 32 36  MSA Results: show the percentage result of the GR&R or other O bserv ed P erformance E xp. Within P erformance E xp. O v erall P erformance P P M < LS L 0.00 measurement systems analysis carried out in the project P P M < LS L 0.00 PPM < LS L 0.00 PPM > USL 281954.89 PPM > USL 379619.67 PPM > USL 371895.18 P P M T otal 281954.89 PPM T otal 379619.67 P P M T otal 371895.18 Baseline “As Is” Performance Tools Used Summary for Delivery Time A nderson-D arling N ormality Test  Detailed process mapping  Time Series Plot A -S quared 1.95 P -V alue < M ean 0.005 29.128  Measurement Systems Analysis  Probability Plot S tD ev 2.677 V ariance S kew ness 7.169 0.201075  Value Stream Mapping  Pareto Analysis Kurtosis -0.471714 N M inimum 266 24.000  Data Collection Planning  Operational Definitions 5s 1st Q uartile 27.000  24 26 28 30 32 34 M edian 3rd Q uartile 29.000 31.000  Basic Statistics Generic Pull M aximum 35.000  95% C onfidence Interv al for M ean 28.805 29.451  Process Capability 95% C onfidence Interv al for M edian 29.000 29.000  Histograms  Control Charts 95% C onfidence Interv al for S tD ev 9 5 % C onfidence Inter v als 2.468 2.927 Mean 5 Median 28.8 28.9 29.0 29.1 29.2 29.3 29.4 Required Deliverable UNCLASSIFIED / FOUO
  • 6. UNCLASSIFIED / FOUO Process Constraint ID Analysis  Takt Rate Analysis compares the task time of each process (or process step) to other steps and customer demand to determine if the time trap is the constraint Takt Time = Net Process Time Available Takt Rate = Customer Demand Rate = Number of Units to Process Number of Units to Process Net Process Time Available Value Add Analysis - Current State Takt Tim e = 55 80 Task Time (seconds) 70 60 50 40 30 20 10 0 1 2 3 4 5 6 7 8 9 10 Task # - Example - CVA Time NVA-R Time NVA Time 6 BB Optional Deliverable UNCLASSIFIED / FOUO
  • 7. UNCLASSIFIED / FOUO Pareto Plot Analysis Pareto Chart 100 150 80 - Example - Percent 100 60 Count 40 50 20 0 0 ut h r th t e rs So No Ea s Oth Defect Count 100 50 15 6 Percent 58.5 29.2 8.8 3.5 Cum % 58.5 87.7 96.5 100.0 The South and North contain over 80% of the defects. Our project will focus here and not on the East and West. 7 Optional Deliverable UNCLASSIFIED / FOUO
  • 8. UNCLASSIFIED / FOUO Cause & Effect Diagram (Fishbone) Materials Manpower Facilities & Equipment Wrong Location Space Lack of Seats No Standardization of seats Lack of Knowledge Old Buildings Inequality in seats New Codes Lack of Funds Lack of Controls Not Suited for “Dedicated” to Task Senior Leader Current Mission (Type of Space) No Suitable space to Assign Getting Seats Takes Time (Y) Effect: Vague Reqmts Lack of Database PLT = 5 days People Unplanned Programs Multiple Paths Facilities (too long) Location (Competing for Same Space) Lack of Controls Senior Leadership - Example - Delays in elevating Too Long (Time) Collocation Impasse issues Mold, HVAC Crashes Approvals Methods Mother Nature Measurements CAO/IPT Time Avail to Unforeseen Funding Decision Wait Circumstances Competency vs. PMA 8 Required Deliverable UNCLASSIFIED / FOUO
  • 9. UNCLASSIFIED / FOUO XY Matrix (Root Cause Analysis) Ra ting of Importa nce to Custome r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Total Proce ss Ste p Proce ss Input 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 15 0 16 0 17 0 18 0 19 0 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Lower Spec Target Upper Spec This table prov ides the initial input to the FMEA. W hen each of the output variables (requirements) are not correct, that represents potential "EFFECTS". W hen each input variable is not correct, that represents "Failure Modes". 1. List the Key Process Output Variables 2. Rate each v ariable on a 1-to-10 scale to importantance to the customer 3. List Key Process Input Variables 4. Rate each v ariables relationship to each output variable on a 1-to-10 scale 5. Select the top input variables to start the FMEA process; Determine how each selected input varable can "go wrong" and place that in the Failure Mode column of the FMEA. 9 Required DeliverableUNCLASSIFIED / FOUO
  • 10. UNCLASSIFIED / FOUO Failure Mode Effects Analysis (FMEA) Process/Product Failure Modes and Effects Analysis Form (FMEA) Pag Process or Prepared by: e Product Name: ____ Responsible: FMEA Date (Orig) ______________ (Rev) _____________ O Process Potential Failure Potential Failure D S Potential Causes C Current Controls Step / Input Mode Effects E E C T What is the In what ways does What is the impact V What causes the Key U What are the existing E process the Key Input go on the Key Output E Input to go wrong? R controls and procedures RP C step and wrong? Variables (Customer R R (inspection and test) that N T Input under Requirements)? I E prevent either the cause I investiga- T N or the Failure Mode? O tion? Y C N E 0 0 0 Required Deliverable 0 0 0 0 0 0 10 UNCLASSIFIED / FOUO 0
  • 11. UNCLASSIFIED / FOUO Hypothesis Test Summary Hypothesis Test Factor (x) (ANOVA, 1 or 2 sample t - test, Chi Squared, p Value Observations/Conclusion Regression, Test of Equal Variance, etc) Tested Significant factor - 1 hour driving time from DC Example: ANOVA Location 0.030 to Baltimore office causes ticket cycle time to generally be longer for the Baltimore site Significant factor - on average, calls requiring Example: ANOVA Part vs. No Part 0.004 parts have double the cycle time (22 vs 43 hours) Significant factor - Department 4 has digitized Example: Chi Squared Department 0.000 addition of customer info to ticket and less human intervention, resulting in fewer errors South region accounted for 59% of the defects Example: Pareto Region n/a due to their manual process and distance from the parts warehouse - Example - Optional BB Deliverable Describe any other observations about the root cause (x) data 11 UNCLASSIFIED / FOUO
  • 12. UNCLASSIFIED / FOUO One-Way ANOVA: Root Cause Verification Boxplots of Net Hour by Part/No (means are indicated by solid circles)  After further investigation, possible 150 Boxplot: Part/ No Part Impact on Ticket Cycle Time reasons proposed by the team are OEM backorders, lack of technician - Example - Net Hours Call Open certifications and the distance from the OEM to the client site. It is also 100 caused by the need for technicians to make a second visit to the end user to complete the part replacement. 50 Next step will be for the team to confirm these suspected root causes. 0 Part/No Part Part No Part Analysis of Variance for Net Hour  Because the p-value <= Source DF SS MS F P Part/No 1 7421 7421 8.65 0.004 0.05, we can be confident Error 69 59194 858 that calls requiring parts Total 70 66615 do have an impact on the Individual 95% CI's For Mean Level N Mean StDev --+---------+---------+---------+---- ticket cycle time. No Part 27 21.99 19.95 (--------*---------) Part 44 43.05 33.70 (------*------) --+---------+---------+---------+---- Pooled StDev = 29.29 12 24 36 48 12 Optional BB Deliverable UNCLASSIFIED / FOUO
  • 13. UNCLASSIFIED / FOUO Linear Regression  95% confident that 94.1% of the variation in “Wait Time” is from the “Qty of Deliveries” Fitted Line Plot Wait Time = 32.05 + 0.5825 Deliveries 55 S 1.11885 R-Sq 94.1% R-Sq(adj) 93.9% 50 Wait Time 45 40 - Example - 35 10 15 20 25 30 35 Deliveries 13 Optional BB Deliverable UNCLASSIFIED / FOUO
  • 14. UNCLASSIFIED / FOUO Project Barriers/Issues/Risks  Barriers  Issues  Risks Required Deliverable 14 UNCLASSIFIED / FOUO
  • 15. UNCLASSIFIED / FOUO DMAIC Analyze Storyboard Define 1.2 Day Project Charter CCR Gap Sigma Performanc BUS CASE: Be #2 Fin Service Provider e Level of 1.3 GOAL: Reduce Loan/Lease CT from 9.2 to 8.0 days by July 1 Measure FIN IMPACT: $2.7M per year Analyze - Example - Officer Work & Turnover, Waiting, & Automation Affect CT; Job Aids affect Variation in CT Required Deliverable 15 UNCLASSIFIED / FOUO
  • 16. UNCLASSIFIED / FOUO 8-Step A3 Project Summary Report Company: Department: Date: Prepared by: 1. Define the problem situation 3. Action plans to correct problems 2. Problem Analysis 4. Results of Activity 5. Future Steps 16 UNCLASSIFIED / FOUO
  • 17. UNCLASSIFIED / FOUO NG CPI Tollgate Tool 8-STEP PROCESS 1. Validate 2. Identify 3. Set 4. Find Root 5. Develop 6. See C-Ms 7. Confirm 8. Standardize Problem Gaps Targets Cause C-Ms Through Results Define Measure Analyze Improve Control  Project Charter • Problem Stmt Detailed As Is Process  Potential Xs  “To Be” Process Map  Process Control Plan • Defect Definition Map • Brainstorming • 5 Whys  Solution Generation /  Process Owner • Goal Statement  Value Stream Map • Fishbone Prioritization Accountability • Project Scope Affinity Diagram  Key Process Metrics • • Business Impact • Strat Alignment  Data Collection Plan  Critical Xs  Improvement Strategy  Updated Financial  Measure Systems • Cause & Effect Matrix • Improvement Model Benefits  Sponsor & Team • Hypothesis Testing • Implementation Plan Analysis • Pilot • Regression Replication Opportunities  Replication Check  Data Collected • “X” Improvement Target • Time Studies  Measurable Y  Baseline Data Analysis • Theory of Constraints  Mistake Proofing  Project Documentation  Voice of Customer • Descriptive Stats of revised policies,  FMEA SOP’s, procedures, and  Customer Specs • Graphs • Risk Analysis • Pareto Charts training  Voice of Business • Risk Mitigation Plan  Project Timeline  Est Financial Benefits  FMEA  Visual Process Control • Risk Analysis Tools (Optional)  Communication Plan  Control Charts (as • Risk Mitigation Plan • Stakeholder Analysis needed) High Level Process  Process Capability  Control Charts Map (SIPOC)  Process Capability I accept the Define I accept the Measure I accept the Analyze I accept the Improve I accept the Control Tollgate Tollgate Tollgate Tollgate Tollgate (Sponsor) (Sponsor) (Sponsor) (Sponsor) (Sponsor) (Process Owner) (Process Owner) (Process Owner) (Process Owner) (Process Owner) (MBB) (MBB) (MBB) (MBB) (MBB) (Finance Owner) (Finance Owner) 17 UNCLASSIFIED / FOUO
  • 18. UNCLASSIFIED / FOUO Appendix 18 UNCLASSIFIED / FOUO
  • 19. UNCLASSIFIED / FOUO Cross Functional Team Team Members Name Role Affiliation DACI Black Belt Driver Master Black Belt Driver Project Sponsor Approver Process Owner Approver Contributor Contributor Contributor Contributor Inform Inform Inform Inform 19 Required Deliverable UNCLASSIFIED / FOUO
  • 20. UNCLASSIFIED / FOUO Replication Check I confirm that:  DEPMS (DoD Enterprise Performance Management System) has been searched for similar projects: Yes / No  Replication: List relevant initiatives / potential replication projects found (if any): • Project 1: (DEPMS # or other tracking tool project number) • Project 2:  Collaboration: Identify organizations that can/should be considered for working this project collaboratively: • Organization 1: • Organization 2: 20 Required Deliverable UNCLASSIFIED / FOUO
  • 21. UNCLASSIFIED / FOUO Strategic Alignment The Define Tollgate requires a linkage to organizational strategy.  Include an organizational metric/metrics for which your project will help improve  Refer to your organization’s Strategic Plan and/or other referenced documents 21 Required Deliverable UNCLASSIFIED / FOUO
  • 22. UNCLASSIFIED / FOUO Business Impact  Insert as much information as possible about the potential operational and/or financial benefits  Include any assumptions upon which these estimates are based Example: Operational benefits – This project is expected to reduce PLT by 35%, improve SQL from 1.2 to 3.0, save 20 man hours per shift Example: Financial benefits – This project is expected to save $xx in FYxx 22 Required Deliverable UNCLASSIFIED / FOUO
  • 23. UNCLASSIFIED / FOUO High-Level Process Map (SIPOC) Suppliers Inputs Process Outputs Customers Measurable Y: 23 Required Deliverable UNCLASSIFIED / FOUO
  • 24. UNCLASSIFIED / FOUO Voice of Customer / Voice of Business Critical Customer Voice of the Key Customer Issue(s) Requirement Customer / What does the customer want from us? What does the customer want from us? We should summarize key issues and We need to identify the issue(s) that translate them into specific and measurable prevent us from satisfying our requirements customers. CriticalBusiness Voice of the Key Process Issue(s) Requirement Business What does the business want/need from us? What does the business want/need from We should summarize key issues and us? We need to identify the issue(s) translate them into specific and measurable that prevent us from meeting strategic requirements goals/missions. 24 Required Deliverable UNCLASSIFIED / FOUO
  • 25. UNCLASSIFIED / FOUO Stakeholder Analysis Stakeholder Explanation of Stakeholder’s Stakeholder Project Impact Level of Current Action Plan Stakeholder Current Attitude Score On Stakeholder Influence on Stakeholder For Name/Group Toward Project (H=3, M=2, L=1, (H, M, L) Success of Attitude Stakeholder ( +, 0, - ) +=3, 0=1, -=-3) Project (H,M,L) (list) Recommended Deliverable 25 UNCLASSIFIED / FOUO
  • 26. UNCLASSIFIED / FOUO Communication Plan Topics of Audience Media Purpose Discussion/ Owner Frequency Notes/Status Key Messages 26 Required Deliverable UNCLASSIFIED / FOUO
  • 27. UNCLASSIFIED / FOUO Detailed “As Is” Process Map - Example - Required Deliverable - VSM or Process Map or Both 27 UNCLASSIFIED / FOUO
  • 28. UNCLASSIFIED / FOUO Value Stream Map Order Mgmt Supervisor Service lead time = 384 min CUSTOMER Weekly Update - Example - Customer call time = 24 min Phone Call Phone Call Trigger: Order Mgmt Completion Criteria: Cycle Time: Screen for Acct Mgr Takt Time: Number of People: Manual Update SUPPLIERS P/T = 3 min Number of Approvals: Items in Inbox: Lost calls=10% % Rework: # of Iterations (cycles): Volume=1200 # of Databases: Top 3 Rework Issues: 1. 2. 3. Large Business 6 Customers Order Mgmt Order Mgmt Order Mgmt Order Mgmt DIST Customer Product Shipping Pick Info Need Pricing Info Small 4 4 4 4 10 Pack & Ship Business 20 Orders 5 Customers P/T = 2 min P/T = 6 Min P/T = 6 Min P/T = 2 Min P/T = 120 Min Error Rate=2% Error Rate=0% Error Rate=2% Error Rate=1% Error Rate=1% Volume=800 Volume=1200 Home Volume=800 Volume=800 Volume=800 3 Customers 5 min 240 min 3 min 2 min 6 min 6 min 2 min 120 min Required Deliverable - VSM or Process Map or Both 28 UNCLASSIFIED / FOUO
  • 29. UNCLASSIFIED / FOUO Key Input, Process, and Output Metrics Suppliers Inputs Process Outputs Customer Start Step 2 Step 3 Step1 Step 5 Step 4 VOC/ Input Metrics Process Metrics Output Metrics VOB Quality Speed Cost Required Deliverable 29 UNCLASSIFIED / FOUO
  • 30. UNCLASSIFIED / FOUO Operational Definitions  Define each of the Key Input, Output, Process Metrics from your SIPOC that you are going to collect data on (via the Data Collection Plan) as well as any other terms that need clarification for the data collectors and everyone else on the team.  Examples:  Award Process PLT: The time from when a Director submits the Award recommendation to the time when the employee is presented the Award in a ceremony.  Number of Claims Processed: The number of Claims processed per weekday (M-F).  Total Hours Worked: The total number of hours worked in the facility including weekends and holidays.  Number of Personnel: The total number of military and civilian personnel working (not including contractors).  Include other unique terms that apply to your project that require clear operational definitions for those collecting the data and for those interpreting the data. Required 30 UNCLASSIFIED / FOUO
  • 31. UNCLASSIFIED / FOUO Data Collection Plan Performanc Operational Data How Will Data Be Who Will When Will Sampl Stratificati How will e Measure Definition Source and Collected Collect Data Be e Size on Factors data be Location Data Collected used? 1 Ability to update X – Steps to In DEPMS By counting steps Name ASAP 1 None To find VA, BNVA, projects and update projects NVA build tollgate reviews - Example - 2 Ability to update X – Tollgate In DEPMS By determining % of Name ASAP 40 None To determine projects and template slides activity steps identified in consistency with build tollgate that match POI “Introduction to _____” POI reviews modules in POI that are adequately addressed in templates 3 Easy Access to X – Availability of In DEPMS By determining the Name ASAP 63 None To determine LSS tools and LSS tools and percentage of tools, with availability of tools references references their references, listed on and references DMAIC Road Map slides that can be found in PS 4 Easy Access to X – Steps In DEPMS By counting # steps Name ASAP 37 None To find VA, BNVA, LSS tools and required to find required to find the tools NVA references tools and and their references references 31 Required Deliverable UNCLASSIFIED / FOUO
  • 32. UNCLASSIFIED / FOUO Measurement Systems Analysis The Measurement System used to collect data has been calibrated and is considered to have no potential for significant errors. The data collection tool is reliable, can be counted on, has good resolution, shows no signs of bias and is stable. Type of Measurement Description Considerations to this Project Error The ability of the measurement Work hours can be measured to <.25 Discrimination system to divide measurements into hours. Radar usage measure to +- 2 (resolution) “data categories” minute. The difference between an observed No bias - Work hours and radar start- Bias average measurement result and a stop times consistent through reference value population. No bias of work hours and radar Stability The change in bias over time usage data. Not an issue. Labor and radar usage Repeatability The extent variability is consistent is historical and felt to be accurate enough for insight and analysis. - Example - Remarks in usage data deemed not Different appraisers produce reproducible, therefore were not Reproducibility consistent results considered in determining which radars were used in each op 32 Variation The difference between parts Required Deliverable process. N/a to this UNCLASSIFIED / FOUO
  • 33. UNCLASSIFIED / FOUO Reported by : Gage name: Tolerance: Measurement Systems Analysis Date of study : Misc: Gage R&R (ANOVA) for Response Gage R&R Components of Variation Response by Part %Contribution Source VarComp (of VarComp) 100 % Contribution % Study Var 10.00 Total Gage R&R 0.0015896 3.70 Percent Repeatability 0.0005567 1.29 9.75 Reproducibility 0.0010330 2.40 50 Operator 0.0003418 0.79 9.50 Operator*Part 0.0006912 1.61 0 Part-To-Part 0.0414247 96.30 Gage R&R Repeat Reprod Part-to-Part 1 2 3 4 5 6 7 8 9 10 Total Variation 0.0430143 100.00 Part R Chart by Operator Study Var %Study Var Response by Operator 1 2 3 Source StdDev (SD) (6 * SD) (%SV) UCL=0.1073 0.10 10.00 Total Gage R&R 0.039870 0.23922 19.22 Sample Range Repeatability 0.023594 0.14156 11.38 Reproducibility 0.032140 0.19284 15.50 _ 9.75 0.05 Operator 0.018488 0.11093 8.91 R=0.0417 Operator*Part 0.026290 0.15774 12.68 9.50 Part-To-Part 0.203531 1.22118 98.13 0.00 LCL=0 1 2 3 Total Variation 0.207399 1.24439 100.00 Operator Xbar Chart by Operator Number of Distinct Categories = 7 1 2 3 Operator * Part Interaction 10.00 10.00 Operator Sample Mean UCL=9.8422 _ 1 The Measurement _ Average 2 X=9.7996 9.75 9.75 LCL=9.7569 3 System is acceptable 9.50 with the Total Gage 9.50 1 2 3 4 5 6 7 8 9 10 R&R % Contribution Part <10% - Example - 33 Optional BB Deliverable UNCLASSIFIED / FOUO
  • 34. UNCLASSIFIED / FOUO “As Is” Baseline Statistics Summary for Workdays A nderson-Darling N ormality Test A -S quared 12.65 P -V alue < 0.005 M ean 44.814 S tDev 61.251 - Example - V ariance S kew ness 3751.674 2.87329 Kurtosis 9.54577 N 118 M inimum 1.000  The current process has a non-normal 1st Q uartile 12.000 M edian 22.000 3rd Q uartile 52.000 0 60 120 180 240 300 360 M aximum 365.000 distribution with the 95% C onfidence Interv al for M ean 33.647 55.981 P-Value < 0.05 95% C onfidence Interv al for M edian 17.000 29.123 95% C onfidence Interv al for S tDev  Mean = 44 days 9 5 % C onfidence Inter vals 54.308 70.246 Mean  Median = 22 days Median 20 30 40 50 60  Std Dev = 61 days  Range = 365 days Required Deliverable 34 UNCLASSIFIED / FOUO
  • 35. UNCLASSIFIED / FOUO Process Control Chart I-MR Chart of Delivery Time  The current baseline 40 delivery time is stable UC L=37.70 over time with both Indiv idual V alue 35 the Moving Range 30 _ X=29.13 (3.22 days) and 25 Individual Average LC L=20.56 (29.13 days) 20 1 28 55 82 109 136 163 190 217 244 experiencing common Observation cause variation 10.0 UC L=10.53  255 data points M ov ing Range 7.5 collected with zero 5.0 subgroups, thus the __ MR=3.22 2.5 I&MR control chart 0.0 LC L=0 selected 1 28 55 82 109 136 163 190 217 244 Observation - Example - Required As Applicable 35 UNCLASSIFIED / FOUO
  • 36. UNCLASSIFIED / FOUO Process Capability Process Capability of Workdays  118 data points collected Calculations Based on Lognormal Distribution Model  Non-normal distribution LSL USL  Mean = 44 days LS L P rocess Data 0 O v erall C apability Z.Bench -0.31 Target * Z.LS L 3.07  Lower Cust Spec = 0 days USL 15 Z.U S L -0.02  Upper Cust Spec = 15 days S ample M ean 44.8136 S ample N 118 - Example - P pk -0.01 E xp. O v erall P erformance Location 3.09501 % < LS L 0.00 S cale 1.26378  65% of observations % > U S L 62.03 O bserv ed P erformance % Total 62.03 outside customer spec % < LS L 0.00 % > U S L 65.25  Z Bench = -.31 % Total 65.25 0 60 120 180 240 300 360 420 Required Deliverable 36 UNCLASSIFIED / FOUO