9. Image Capture & Routing
Drivve | Image is a powerful document capture
& routing solution. It allows users to quickly
and easily capture paper documents and their
meta data for ongoing processing from the
MFP control panel.
Its powerful features include Bates Stamping,
Zonal OCR, Barcode recognition with output to
many business applications and systems.
10. Embedded Editions
The Embedded Edition of Drivve | Image uses
the devices middleware technology like an app
store and runs with the intelligent scanning
software inside of the device panel like app.
The complete toolbox comes with everything
you need to build a customized scanning
workflow tailored towards any business
process.
11. Benefits
• Accelerate the processing, filing & distribution
of paper documents
• Automate the capture of key business data
• Apply document level security & control
• Facilitates regulatory compliance & corporate
governance
• Centralized administration allows to
simultaneously update all MFPs
• Bi-directional connectors to key business
systems
12. Core Functions
Flexibly configure your
scan job right at the
scanner display
Flexibly configure your scan
job right at the MFP display
Scan your documents at your
TWAIN-enabled flatbed
scanner
Scan all incoming
and outgoing
documents
Drivve | Image processes and
optimizes documents according to
preferences variables
Print the optimized documents
at the same time if you need
copies
Securely store your documents
in Drivve | DM
File documents on
your server,
database, FTP or
Web-based folder
Forward scanned documents
by email or fax at the point of
scan
Administrate your scanned
docs in SharePoint Services
16. Drivve | Image Single Sign-On (SSO)
Drivve | Image now provides native support for
device and application level authentication.
Now Drivve | Image users need only
authenticate once when using any 3rd party
external authority application such as
Sepialine, Equitrac, or PaperCut as well as its
own Drivve Print device authentication
application.
17. • User Interface (UI) Integration on device panel
• Profiles based on individual login or device location
• Customized scanning profiles (process or user)
Customized Scanning workflow profiles
20. Drivve | Image Hotfolder
Drivve | Image can be used with all types
scanning devices. Hot-folder provides full
support for image processing, Barcode
extraction and recognition, OCR, Zonal-OCR,
PDF-OCR and text extraction of searchable
PDF files and much more.
Hot-folder license: each license supports up to
5 configured hot-folders with a maximum
throughput of 100,000 pages per month per
scanner.
41. SharePoint® Connector
• Scan documents into SharePoint from the device
• Index scanned documents at the device to store them
in SharePoint
• Automatically create a new folder in SharePoint when
filing a scanned doc
• Fill in customized fields in SharePoint at the device
• Auto-generate the filing structure within SharePoint
• Browse your filing structure in SharePoint at the
device display
• File a document in your inbox and in a SharePoint
folder or project simultaneously
42. SharePoint® Connector
• Scan documents into SharePoint from the device
• Index scanned documents at the device to store them
in SharePoint
• Automatically create a new folder in SharePoint when
filing a scanned doc
• Fill in customized fields in SharePoint at the device
• Auto-generate the filing structure within SharePoint
• Browse your filing structure in SharePoint at the
device display
• File a document in your inbox and in a SharePoint
folder or project simultaneously
43. Digital Rights Management
• Ensure only people with the appropriate permission
can access your documents to prevent unauthorized
use
• Select the recipients of your documents and define
their document permissions for viewing, editing,
printing and forwarding a document, including offline
access and time window
• Send the encrypted document via email or save your
scanned documents after encryption in a folder, on an
ftp server, in SharePoint etc.
• User can only access a protected document after
successful email authentication
44.
45. Document Management
Definition
The management and control of documents with
emphasis on their dynamic and transactional
nature including indexing and retrieval, revision
and version control, work flow and information
content.
Coordination and control of the flow (storage,
retrieval, processing, printing, routing, and
distribution) of electronic and paper documents in
a secure and efficient manner, to ensure that they
are accessible to authorized personnel.
46. Why use document management?
Cost
1. Increase Productivity
2. Reduce Storage Requirements
Control
3. Improve Document Availability
4. Integrate Information Resources
Compliance
5. Ensure Document Security
6. Government regulations
The top 6 reasons why organizations adopt information
management techniques...
47. Drivers and Requirements
• Reduce time & cost associated with
transmittal, storage and retrieval
• Streamline business processes
• Plan for disaster recovery
• Regulatory compliance
• Improve customer service
• Single repository accessible throughout
the enterprise
Driving Factors for Document Management
48. Retrieval Request Time Study
Paper vs. Electronic
Paper System
Receive request
Find file 5 min.
Copy file 1 min.
Distribute 2 min.
Re-file 2 min.
Total: 10 min.
Electronic System
Receive request
Find file 30 seconds
Copy file 0
Distribute 30 seconds
Re-file 0
Total: 1 min.
EDMS saves 9 minutes per transaction, and at 20 transactions per day...
Paid Employee Day Month Year 5 Years
Hours 3 66 780 3900
At $21.00 Per Hour $63.00 $1,386.00 $16,380.00 $81,900.00
49. On-premise & Cloud-based
Document Management
A robust yet streamlined browser-based
document management system. Drivve | DM
helps you securely index, share, find, workflow
and control any type of digital document within
your business, as well as scanned images.
50. Benefits
• Minimize paper document storage costs
• Improve team collaboration through powerful
document workflow
• Easily index, archive, search, retrieve and
workflow documents
• Access & collaborate on any device with
internet access
• Streamline virtually any business process
• Comprehensive security & user management
• Elegant, simple and enjoyable experience
51. Scan your documents on a
MFP scanner
Upload electronic files from your
personal server, mail, network, etc... or
scan your documents on a
TouchScreen Scanner
Access and administrate
your documents on your
Mac computer
Access your documents on
your iPad / iPhone while
on the road
Access and administrate
your documents on your
PC computer
Create document
workflows for all business
processes
Retrieve documents for
printing, distribution and
download
Organize documents in
customized Spaces
Core Functions
53. Document Capture
• Import documents from file servers, other
document management systems and from
Microsoft Office applications - Word, Excel,
PowerPoint, Outlook
• Import paper documents using Drivve | Image
from ANY scanner
• Upload documents directly through the Drivve |
DM browser interface
• Bulk import facilities
61. • Store ANY document format
• Secure library services
• Full version control
• Store documents in ‘Virtual’ filing cabinets
• End-to-End document lifecycle management
• Index documents
• Add Notes
• Database optimized for documents
Storage & Document Management
62. Spaces Management
• Logical document-relationship management
• Classification from projects
• Cascading from projects into subprojects
• Managing duration from projects
• Automatic import from external systems
• Full-text search
• Context-oriented search
66. • Context-oriented search engine
• Find documents by multiple criteria
• Save complex searches
• Create different views on the same
document set
• Preview documents in browser
• Download, print or email documents
based on permissions
Search & Retrieval
71. The Drivve | DM Workflow Management engine
allows you to integrate documents of all kind to your
critical business processes.
Its powerful workflow capabilities allow you to
streamline processes through standardization, while
providing the flexibility for authorized users to create
ad hoc workflows to meet specific business needs.
Every event and action is monitored and managed
for regulatory compliance purposes.
Document Workflow & Collaboration
76. • Access your documents and workflows on the
move
• Synchronize your documents on your desktop
• Browser based UI that requires NO plug-ins
• Dedicated apps for iOS
Mobility
78. for iPod, iPhone and iPad
• Works similar to the standard version of
Drivve | DM... but as a mobile version
• Simple and elegant interface
• Search, Retrieve and Send documents in order
to collaborate with your team members remotely
• Benefit from the customizable index fields you
already use within Drivve | DM
79.
80.
81.
82. • Full security & user management
• Document level security
• Define permissions by a wide range of criteria
• Full audit trail
• Assists compliance with AO, HIPAA, Sarbanes-
Oxley, GDPdU, FDA Chapter 11, GLP & GMP
Compliance, HGB, ZPO, BDSG and others
Security & Compliance
85. • Server-side installation —
5 minutes and it’s ready to run
• No client installation
• No complex database knowledge necessary
• Database is included in the server setup
• Easy to maintain the backup structure
Installation
89. • Multi-tier architecture distinguishes between
client, server and infrastructure components
• Both the user client and the administration
client use internet protocol to access the
authentication, content and workflow
servers via a communication channel
• Server modules communicate directly with
the storage systems, databases and user
directories
• Distributing the server modules over several
computers ensures high performance on all
workstations
Scalability
90.
91. Benefits
• Lower Total Cost of Ownership / Quicker
Time-to-Value
• Rapid Deployment and Ease of Use
• Remote Access and Collaboration
• Focusing on Core Competencies
• Security and Disaster Readiness
• Cost-Effective & Scalable
• Environmentally Friendly
92. Data transmitting
User devices are connected to the data center, allowing you to
upload, download or access your data within Drivve | DM Cloud.
Application
The Drivve | DM application itself: rights assignment and controls
that regulate what happens inside this black box.
Data Storage
The database where your data is actually stored: relevant factors
include scalability, data access and privacy controls.
Security
93. Data Center
Access to the data center building itself, its rooms as well as its
power supply. And going further: access to client data, a server
and the Drivve | DM Cloud system.
Data Backup: safeguarding against failure, disaster recovery and
migration
The safeguards that prevent data loss are critical.
External security controls and management
Outside security auditors and accreditation firms confirm that
third-party data centers used by Drivve conform to recognized
security standards.
Security
94.
95. Security
• Drivve | DM Cloud is Safe. Secure. Private.
• Enterprise Storage Area Network (SAN) equipment
• Redundant SAN processor and switch connectivity
24/7/365 online data center redundancy
• Daily backups stored off-site
• Off-site data center equipment located in a "standby"
facility 8 to 16 hour data recovery service-level
agreement
• RAID architecture optimized for performance,
reliability, and availability
96.
97. Office and Mobile
Print Management
Drivve Print is a powerful office printing and
cost recovery solution, designed for the needs
of today’s office and mobile workforce. It has
modules for Mobile Printing, Device
Authentication, Pull Printing, as well as Usage
Tracking and Reporting that can be deployed
as standalone products or as an integrated
solution.
98. Benefits
Usability
• Simplicity - Simple and Easy driverless
printing
• Time saving - Installs in less than 5 minutes
• Independence - Supports all makes and
models of printer or MFP
• Integration - Easily interfaces with existing
print management systems
99. Benefits
Cost Reduction
• Transparency - Full cost transparency for
print usage from mobile devices
• Efficiency - Improves staff productivity
• Simplicity - Enables you to control print from
mobile devices
100. Benefits
Security
• User authentication - Only authenticated
users can access the system
• Access control - Prevents unauthorized use
of printers and MFPs
• Data protection - Supports secure and
confidential printing
103. Mobility Manager
A module of Drivve | Print that allows users to
print over 500 document formats from ANY
mobile device to ANY print device, in a
SECURE, CONTROLLED and ACCOUNTABLE
way.
104.
105. Supports over 500 document formats
•Microsoft Office (Word, Excel, PowerPoint)
•OpenOffice
•Over 50 Word Processing packages
•Over 30 spreadsheet packages
•Over 20 presentation packages
•Over 20 email formats
•Over 40 Raster & Vector Image formats
•… even CAD applications such as AutoCAD
107. Key Features
A range of user experiences
• Print directly to a device using PIN release
• Print to a personal queue (myJobs) and
release at any device using a Drivve Print
app
• Release print jobs using Drivve’s embedded
pull printing MFP client
• Release print jobs using PaperCut, Equitrac,
Pharos, Pcounter, etc.
123. Pull Printing Module
Reduce waste, increase user productivity and
improve security by releasing print jobs directly
from the MFP through an embedded app
124.
125. Device Authentication Module
A module of Drivve Print that controls user
access to MFP services through various
methods of authentication
126. • ID Card support
• User ID & Password
support
• PIN support
• Short code support
• QR-code support
• Single Sign-on
support
• Self Registration
• User Access
Privileges
Authentication Choices
127. Usage Tracking & Reporting Module
A module of Drivve Print that offers user and
device level data and reporting tools for cost
recovery, usage reporting and departmental
bill back
128. • Summary and detailed reports on:
• Print, copy, fax and scan usage
• User, group, department, project usage
• Device level usage
• ROI reports
• Report scheduler distributed via email as PDF
• Ad hoc report builder
• Export data as CSV or XML
• View reports online
Summaries, Reports & Exports
129. Where to find more info?
www.mydrivve.com www.drivve.com
