Annual report 2011 2012

The Dixie Grammar School Library Services Annual Report 2011-2012

The Dixie Grammar School

Library Services
Annual Report 2011-2012
Part 1: The Senior School Library
1 Management .................................................................................................... 3
1.1 Excellence agenda ....................................................................................... 3
1.2 Independent Learning ................................................................................... 3
1.3 School Policies ............................................................................................. 4
1.4 Monitoring and evaluation ............................................................................. 4
1.5 Library departmental handbook .................................................................... 4
1.6 Financial management ................................................................................. 5
1.7 Meetings and professional development ...................................................... 6
1.7.1 Meetings ......................................................................................... 6
1.7.2 INSET and Professional development ............................................ 6
1.7.3 Visits ............................................................................................... 7
2 Curriculum ....................................................................................................... 7
2.1 Sharing good practice with ICT ..................................................................... 7
2.2 Extended Project .......................................................................................... 8
2.3 Inductions for students and staff ................................................................... 8
2.4 Cross-curricular use of the library ................................................................. 8
2.5 Reading development ................................................................................... 9
3 Pastoral .......................................................................................................... 10
3.1 Behaviour management .............................................................................. 10
3.2 Improving students’ self-esteem and confidence ........................................ 10
3.3 Gifted and Talented students ...................................................................... 10
3.4 Students with learning difficulties ................................................................ 10
4 Meeting the needs of the school community ............................................. 11
4.1 Extra-curricular activities ............................................................................. 11
4.2 Provision of resources ................................................................................ 11
4.2.1 Book stock .................................................................................... 11
4.2.2 Multi-media resources .................................................................. 11
4.3 Provision of services and facilities .............................................................. 12
4.3.1 Information services ..................................................................... 12
4.3.2 ICT facilities .................................................................................. 12
4.3.3 Furniture and equipment .............................................................. 12
4.4 Helpers ....................................................................................................... 12
4.5 Archive ........................................................................................................ 12
5 Community .................................................................................................... 12
Part 2: Junior School Library
6 Management .................................................................................................. 13
6.1 School Policies ........................................................................................... 13
6.2 Monitoring and evaluation ........................................................................... 13
6.3 Library departmental handbook .................................................................. 13
6.4 Management systems ................................................................................. 13
6.5 Junior Library Refurbishment ...................................................................... 14
6.6 Financial management ............................................................................... 14
6.7 Meetings and professional development .................................................... 15

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7 Curriculum ..................................................................................................... 15
8 Pastoral .......................................................................................................... 15
8.1 Students with learning difficulties ................................................................ 15
9 Meeting the needs of the school community ............................................. 16
9.1 Extra-curricular activities ............................................................................. 16
9.2 Provision of resources ................................................................................ 16
9.2.1 Book stock .................................................................................... 16
9.2.2 Multi-media resources .................................................................. 16
9.3 Provision of services and facilities .............................................................. 16
9.3.1 Information services ..................................................................... 16
9.3.2 ICT facilities .................................................................................. 16
9.3.3 Furniture and equipment .............................................................. 16
9.4 Helpers ....................................................................................................... 16
10 Community .................................................................................................... 17
11 Recommendations for the Senior Leadership Team ................................. 17
12 Appendix 1: Senior Library Charts .............................................................. 18
13 Appendix 2: Junior Library Charts .............................................................. 20

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Library Services Annual Report 2011-2012

Introduction
This report covers the use and development of the Library Services at The Dixie
Grammar School during the Academic Year 2011-2012. Part 1 discusses the
Michael Parker Library at the Senior School and Part 2 the Junior School Library.
Charts and tables can be found in the Appendices on page 18 onwards.

Part 1: The Senior School Library

1 Management
Development Plan targets:
1. To move the school to excellence in teaching and learning and in quality of
relationships with all in the community → 1.1
2. Aim to lead to more creative lessons with teaching which fosters increased
independent learning. Librarian to offer support to teachers in terms of
information literacy skills teaching which promotes independent learning →
1.2
3. Continue reviews of School Policies → 1.3
4. Continue to develop systems to monitor and evaluate library’s and librarian’s
effectiveness → 1.4
5. Continue to work on Departmental Handbook for libraries → 1.5

1.1 Excellence agenda
Development Plan actions:
 Librarian to align the goals of the Library Services clearly with the school
vision and direction of the school.
 Librarian to join Excellence Committee and attend meetings.

The Librarian kept up to date with school policies and contributed to the Excellence
Committee meetings during the year.

1.2 Independent Learning
 HoDs to ensure that Librarian has up-to-date information about SoWs.
 Librarian & departments to identify suitable areas where information literacy
skills teaching can be embedded into curriculum.
 Librarian to begin development of Information Literacy policy to ensure
progression of skills teaching across all years.

It is still proving difficult to get HoDs to include the Librarian in planning SOWs which
would lend themselves to information literacy skills teaching, although this is
beginning to develop – see Curriculum Section on page 8. Development of an
Information Literacy Policy has been held over due to the pressure of work with two
libraries.

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1.3 School Policies
 Librarian to review Library Policy to take into account Junior School Library
(writing separate policy if necessary).

See Part 2: Junior School Library on page 13.

1.4 Monitoring and evaluation
 Write Annual Report for 2010-2011 and present to SLT as appropriate.
 Librarian to receive Performance Management.
 Develop collection of statistical data.
 Develop ways of assessing quality of use – surveys, questionnaires, feedback
forms, responses on website.
 Begin to develop similar systems for Junior School Library. See Part 2: Junior
School Library.

The Annual Report for 2010-2011 was written, and was discussed with the
Headmaster. It is available to anyone who would like to see it. Mrs Robinson’s
Performance Management was started but not totally completed towards the end of
the academic year.

The Library Management System, Eclipse2, enables a range of data to be collected
showing issue figures and the development of the collection. Tables and charts may
be found in Appendix 1 on page 18. The data collected by these methods are mainly
quantitative; assessment of the type/quality of use and the impact on teaching and
learning is more difficult. The Librarian continues to use and develop feedback
forms, questionnaires and surveys which can be used to assess impact. We then
take the results and improve the quality of lessons for future students. An example of
this in action is that the Librarian surveyed students to ascertain their reaction to the
Reading Challenge and it has been rewritten for 2012-13 using some of this
feedback. Accountability for the investment the school has made in library services
is a vital consideration for a librarian.

1.5 Library departmental handbook
 Update Library Procedures Manual regularly.
 Collate materials for Library Handbook.
 Begin to develop similar Manual and Handbook for Junior School Library. See
Part 2: Junior School Library.
 Continue to update as necessary.

The Library Handbook was created during the Autumn Term of 2009. It has not been
updated since the last inspection but will be revisited during 2012-13.

A separate Staff Procedures Manual is also available which focuses on the day-to-
day procedures for running the library. This is kept up-to-date.

Other aspects of the management of the Library not covered by the Library
Development Plan follow:

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1.6 Financial management
A proper system of financial management and accountability for the Library Service
has now been running for several years. Copies of all invoices are kept on file in the
Senior School library and all orders and running totals are entered into Excel to
enable careful management of the library budget. The Junior Library finances are
discussed in Part 2.

During 2011-2012 the budget allocation for the Senior School Library was £7,400,
including a carry forward of £1,150 from the previous financial year. It was divided up
in the following way:

£400 Admin £100 Professional Support
£700 ICT Hardware £4,600 Stock
£600 ICT Maintenance £1000 Author Visits

The Library Development Budget was £12,840 in 2011-2012. A small amount was
spent on a display board and the subscription cost for Leicestershire Services for
Education for the whole school was £3,896.10. The sum of £4,500 was transferred
to create a budget for the Junior School Library for 2012-2013. The remaining sum
of £4,328.70 was carried forward to 2012-2013.

Chart 1: Share of Budget Allocation by Cost Heading – 2011-2012

Library Accounts 2011-2012 VISITS
Share of Budget Allocation 14% ADMIN, £400.00,
by Cost Heading 5%

IT HARDWARE,
£700.00, 10%

IT
MAINTENANCE,
£600.00, 8%

PROF
STOCK,
SUPPORT,
£4,600.00, 62%
£100.00, 1%

Chart 1 above shows the percentage of the library budget allocated under each cost
heading by the Librarian at the beginning of the Financial Year. This excludes the
Library Development Budget.

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Chart 2: Share of Budget Allocation by Amount Spent – 2011-2012

Library Accounts 2011-2012
Share of Budget Allocation
by Amount Spent ADMIN, £386.07, IT HARDWARE,
5% £700.00, 10% IT
VISITS, £690.00,
9% MAINTENANCE,
£701.61, 10%

PROF
STOCK, SUPPORT,
£4,745.85, 65% £98.00, 1%

Chart 2 above shows the actual amount spent by the end of the Financial Year under
each cost heading. This excludes the Library Development Budget.

Between 1 September 2011 and 31 August 2012, 581 new books were added to the
Senior School stock – under the “Stock” heading. The “Admin” cost heading covers
specialist library stationery and equipment, including materials to run the archive.
The “ICT Hardware” shows the costs of replacing the Library Desk PC. “ICT
Maintenance” paid for the support package for the Eclipse Library Management
System and the hosting for Library Online plus other web-based services. “Prof
Support” covers a small number of professional publications plus the subscription to
the School Library Association.

1.7 Meetings and professional development

1.7.1 Meetings
 Full Staff Meetings.
 Heads of Department Meetings.
 Excellence Committee Meetings.
 Local area school librarians’ meetings, organised by the Schools Library
Service.

1.7.2 INSET and Professional development
 School INSET sessions as appropriate.
 Google training day.
 Wrote a chapter on “Professional Development using free web-based tools”
for a School Library Association publication, “Twitterspace and Facecloud:
Web 2.0 and Beyond for School Librarians”.
 Contributed a chapter about the development of the Library Online website to
a book published by the American Library Association, “Learning from

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Libraries that Use WordPress: Content-Management System Best Practices
and Case Studies”.
 Attended a series of events about new ebook services being offered by a
range of suppliers.
 Continued to develop a PLN (Personal Learning Network) using a range of
tools, including mailing lists, wikis, blogs, social bookmarking (Diigo), Netvibes,
Nings, Google+ and Twitter. This facilitates collaborative learning between
librarians internationally and enables up-to-date thinking in school librarianship
and technology to be fed back into work in school.

1.7.3 Visits
 Peters Bookselling Services to choose new resources for both libraries.

2 Curriculum
1. Share good practice across all subjects in the use of ICT facilities and
continue to develop the use of technology to enhance teaching and
learning.→ 2.1
2. Support development of Extended Project Level 3 for Sixth Form → 2.2
3. Introduce new students and staff to the library facilities in both schools → 2.3
4. Promote and develop cross-curricular use of the libraries → 2.4
5. Support reading development using the libraries → 2.5

2.1 Sharing good practice with ICT
 Librarian to liaise with CCH and Head of ICT to share ideas on use of ICT and
how library/librarian can support the school.
 Librarian to integrate use of ICT into lessons in Library, where appropriate.
 Librarian to continue to develop & to teach use of Library Online Services to
staff and students.

ICT was used in a range of ways in the Library to enhance teaching and learning:
 Years 6 to 8 Reading Development during English lessons – we used a wiki to
encourage students to track their reading and also to support each other with
recommendations. One Year 8 class also used PowerPoint, Flickr and
Animoto to create book trailer videos.
 Mrs Robinson negotiated a reduced subscription to LibGuides, an online
service used by school, college and university libraries around the world.
During the year, she developed over twenty-five “research guides”
incorporating evaluated websites, videos, downloadable resources, links to
books and other materials. These were used by a range of departments both
in the Library and the classroom, including English, RS, Physics, Biology, PE,
and History. A very popular guide was created to support interest in the
London 2012 Olympics, which was also enhanced with displays, new books
and a competition.

They can be found at: http://library-online.libguides.com/index.php

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Mrs Robinson has continued to develop Library Online Services which consists of the
main website, Library Online, with the use a range of other online tools including
Twitter, Facebook, YouTube, SlideShare, Flickr and many more.

2.2 Extended Project
 Librarian to receive training.
 Librarian to contact colleagues in other schools currently working with
extended project.
 Librarian to investigate and report on resource and service implications for
library.
 Librarian to develop teaching materials on research skills.
 Librarian to work with teachers and students on these skills.

This has been held over.

2.3 Inductions for students and staff
 Year 6 Induction lessons.
 Offer sessions for new students in other years.
 Sixth Form Induction sessions.
 Short induction offered to all new staff (teaching and support).

Mrs Robinson had recurrent problems with her voice during the Autumn Term, but
was able to teach the Year 6 Inductions later on in the academic year. Sixth Form
sessions were taught by Mrs Banton and Mr Dixon using materials created by the
Librarian.

2.4 Cross-curricular use of the library
 Librarian to discuss with subject departments to determine needs.
 Regular slots at HoDs Meetings to share good practice.
 Departments to integrate use of Library into SoWs where appropriate.
 Librarian to continue development of generic teaching materials.
 Librarian to continue developing Library Online Services – web-based
resources for teaching.
 Librarian to begin development of Information Literacy policy to ensure
progression of skills teaching across all years.

Here are some examples of collaboratively planned sessions, using the skills of the
Librarian:
 Lower Sixth – two sessions “Working Independently – Part 1: Being
Organised” and “Effective Research: Avoiding Plagiarism”. These were
delivered by the Head of Sixth Form and the Head of English using materials
written by the Librarian.
 Year 8 Physics – a series of lessons on Energy Sources using books and
websites to research and then present using PowerPoint. Mr Hamson taught
and assessed subject content; Mrs Robinson taught and assessed research
and presentation techniques. A research guide using the LibGuides platform
was made by Mrs Robinson for this topic with weblinks and resources; also a

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book collection was borrowed from LSE. Link to research guide: http://library-
online.libguides.com/science-energy
 Sixth Form Biology – research guides were created by the Librarian and then
used by teachers and students in the laboratory and at home to support A-
Level research.
 PE GCSE – controlled assessments were started off in the Library using
research guides and books and then continued in the classroom.

All teaching materials created by the Librarian are available for viewing and
download from the Library Online website. The presentations have been made with
PowerPoint or Prezi (an online tool) and can be adapted for use with a range of
subjects and year groups. Teaching materials, such as booklets, are also uploaded
to our website or the appropriate research guide.

2.5 Reading development
 Reading Programme with Years 6-8 during English lessons to start in Autumn
Term.
 Evaluation of Reading Programme leads to continuous improvement for next
year.
 Importance and value of reading as a whole-school focus.
 Librarian to continue developing Library Online Services – web-based
resources for reading development.
 Librarian to continue work with Reading Group with weekly meetings –
beginning when vocal issues are resolved.
 Librarian to develop other opportunities to encourage reading for pleasure
throughout the year, such as author/illustrator visits, promotions, displays,
competitions.

During the year, Years 6 to 8 visited the Library for one English lesson each week to
work on their reading development. Some key points from the programme were:
 Reading Records were used with each student. They were kept in the library
and were available to be used by staff at Parents’ Meetings.
 To support keen and also more reluctant readers, a balance of silent reading
sessions and more active lessons was planned.
 In response to student questionnaires, more technology was used to engage
students. Use of the wiki was extended to all Year 7 and 8 classes and
proved very popular – students enjoyed sharing their book choices with each
other and commenting helpfully on each other’s pages.
 One Year 8 class undertook a special project on Book Trailers during the
Summer Term (mentioned above on page 7).
 The programme was evaluated at the end of the academic year.

As Mrs Robinson continued to have vocal issues throughout the year, it was decided
to focus on the curriculum. The Reading Group, therefore did not meet. A range of
other events did take place, including quizzes and competitions and also a very
successful author visit. Students from Year 5 up to Year 8 were able to meet and
work with Alan Gibbons in the Summer Term. Mrs Robinson continued to publicise
books and reading using school newsletters, the Library website and LibGuides, and
also a new TV screen which was installed during the year.

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3 Pastoral
1. Librarian to support effective behaviour management in Library → 3.1
2. To improve opportunities for improving self-esteem and confidence for all
pupils → 3.2
3. Develop Library support for Gifted and Talented students → 3.3
4. Develop Library support for students with learning difficulties → 3.4

3.1 Behaviour management
Development Plan:
 Librarian to implement positive discipline system during extra-curricular time in
Library.
 Librarian to support class teachers to ensure effective class management for
classes booked in to the Library.
 Librarian to support teaching staff with encouraging more independent
learning and work.

The Librarian has not had training in the positive discipline system, due to absence
when the training took place, but strives to maintain an appropriate level of student
behaviour both during lessons and extra-curricular time. A main part of the work of
the Library and Librarian is encouraging independent learning and the examples
given above under the Curriculum heading show evidence of this.

3.2 Improving students’ self-esteem and confidence
 Library Helper Team development to continue with implementation of training
scheme, written by students.

New members of Library Helper Team were recruited and trained during the year,
using a training package re-written with help from existing members.

3.3 Gifted and Talented students
 Investigate ways in which Library and Librarian could offer support.
 Attend committee meeting to discuss this.
 Begin to plan activities, resources & services in Library.

This target has been held over to 2012-2013.

3.4 Students with learning difficulties
 Discuss with DH a range of strategies, resources and services that could be
offered by Library and Librarian.

This target has been held over to 2012-2013.

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4 Meeting the needs of the school community
4.1 Extra-curricular activities
During the year, the Library was open every lunchtime and after school. A range of
activities took place, such as the Christmas Quiz, Olympics Competition and also a
visit from the author, Alan Gibbons.

4.2 Provision of resources

4.2.1 Book stock
A stock-take was undertaken during the Summer Holidays in 2012. Quite a
considerable amount of stock was missing – see the tables in Appendix 1 on page 18
and following. There are several possible reasons for stock losses. A number of
students try to “borrow” stock without having this officially recorded on Eclipse2. Also
some Sixth Formers remove books from the Library when it is not staffed. Some of
these items are eventually found around the school or are returned later. The next
stock-take will take place during the summer of 2014.

The shelving holds around 4500 books at the most. The Librarian actively manages
the stock by withdrawing damaged and out-of-date books and purchasing new or
replacement items as necessary. The size limit, however, means that we will never
be able to hold a comprehensive book stock that completely supports the curriculum.
There are various ways that we can work around this. The Schools Library Service
(LSE) subscription enables us to support the curriculum at the Senior School in a
more flexible way. Since we started the subscription, we have borrowed book
collections for a range of departments, which can be used in the classroom or the
library and then returned when no longer needed. It is also possible to borrow
artefact collections – this would be an excellent way to support the school’s
international work. All teaching staff are encouraged to request resource collections
from the Librarian, who will then select suitable stock during visits to LSE in the
school holidays.

Another way of resourcing the curriculum and reading development work is to use
digital resources and e-books. With the LSE subscription, we are able to access a
range of digital databases: Credo Reference, The Guardian and Observer Digital
Archive, Science Reference Center, History Study Center and Phillip Allen Magazine
Archives. Some of these have been used successfully with Sixth Form students.
The Librarian hopes to be able to develop the use of these further and also plans to
trial some e-book lending services during 2012-2013 to see how useful these could
be to the school.

4.2.2 Multi-media resources
A range of curriculum-based magazines is purchased for the library, with new titles
being added at the request of subject staff. Many of these are not often used by
students – work needs to be done by the Librarian and teachers to encourage Sixth
Form students, in particular, to read these resources. More popular comics and
magazines are purchased on an ad-hoc basis and these are read avidly by many
students.

Online subscription databases and e-books were discussed in the previous section.

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4.3 Provision of services and facilities

4.3.1 Information services
The Librarian aims to support the school in terms of developing an information
service, thinking and working beyond the physical space of the library and reaching
out to staff, students and the community through Library Online Services. She plans
to continue this work during 2012-2013.

4.3.2 ICT facilities
The library has a range of ICT facilities, which were used during the year in and
outside lessons for formal teaching, group work, private study and leisure interests.
Unfortunately, some students have continued to damage the floor sockets and some
of the laptop keys at regular intervals when the Librarian is not in the room.

4.3.3 Furniture and equipment
Some of the furniture has suffered damage by students, although, for the most part, it
remains in a good condition.

4.4 Helpers
The Student Helper Team should be commended for their support for the Library,
especially if the Librarian is absent. Helpers have had basic training in the Eclipse
Library Management System, shelving and display work. The students have gained
skills in teamwork and time management.

4.5 Archive
The Librarian has started to organise the School Archive materials kept in the store
room in Room 8. Archive boxes and other materials have been purchased and
further cataloguing and arranging will take place when time allows.

5 Community
The Librarian attended Open Morning and promoted the Library Service and the
school to visitors. Prospective parents and other visitors coming throughout the year
are regularly impressed by the school’s vision for the Library. Mrs Robinson is often
contacted by librarians wanting to know about our services or asking for information
about wider aspects of school librarianship. The Library has also hosted several
events for the wider school community during the year.

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Part 2: Junior School Library
Introduction
The Librarian became involved with the Junior School Library at the beginning of the
Summer Holidays in 2011. The PTA and the school had purchased Junior Librarian
– the “younger brother” of the Eclipse2 Library Management System currently being
used at the Senior School Library. Mrs Robinson worked through the Summer
Holidays and the Autumn Term of 2011 sorting out the book stock, discarding some
and cataloguing the rest onto Junior Librarian. These books were also cleaned and
re-labelled. It was then decided by the Senior Management that Mrs Robinson
should continue to visit the Junior School on two mornings each week throughout the
year, working with Mrs Enston, the Library Manager.

6 Management
6.1 School Policies
A Library Policy for the Junior Library was not written during the year but has been
held over to 2012-13. It should be written in consultation with teaching staff at the
Junior School and agreed with the management of the whole school.

6.2 Monitoring and evaluation
Mrs Robinson was able to use the full functions of Junior Librarian to report back to
teaching staff on book borrowing by individuals, by gender and by class. This
information can also be used to track borrowing as students move up to the Senior
School in Year 6. Junior Librarian also allows us to monitor and manage the stock
effectively, including the books borrowed from LSE.

During the year, each class visited the Library once each week to borrow and read
the books. As other kinds of use develop, for example visiting to work on research
skills, these will be recorded for reporting back to Senior Management.

The Librarian also gave regular updates to Senior Management as the Library
developed. These were also posted on Library Online throughout the year.

6.3 Library departmental handbook
The Librarian started to gather information and documents to put together a Library
Handbook. A Procedures Manual, similar to the one developed at the Senior Library,
was also created and this will be constantly updated to reflect best practice in school
library management.

6.4 Management systems
A proper system for the financial management of the Junior Library was put in place,
working in a similar way to the method used for the Senior Library. Mrs Robinson will
continue to develop use of Junior Librarian to manage library resources and collect
statistical data for monitoring purposes.

Other items of school library management were also created, including a Request
Book, a Message Book and the noting of achievements and progress using
Evernote.

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6.5 Junior Library Refurbishment
During the year, Mrs Robinson consulted with Mrs Laird, Mrs Enston, teaching staff
and other interested parties concerning a possible refurbishment of the Library. An
outline plan for furniture and redecoration was created and bids from library furniture
companies were invited. Two such companies did visit and submit quotes, but there
were issues with the third company. We hope to be able to complete this stage and
present a proposal to the SLT in 2013.

6.6 Financial management
All the accounts are managed using an Excel spreadsheet and copies of invoices are
held at the Senior School. Mrs Robinson used the sum of £6634.12, underspent
from the Library Development Budget, to create a budget for the Junior School
Library for 2011-2012.

From April 2012, the Junior School was included in our subscription to Library
Services for Education (LSE) and we were able to borrow considerable numbers of
books to supplement our stock. These were used both in the Library and in the
classroom and were very well-received by teaching staff.

Chart 3: Share of Budget Allocation by Cost Heading – 2011-2012

Junior Library Accounts 2011-12
Share of Budget Allocation
by Cost Heading ADMIN, £500.00, IT
7% MAINTENANCE,
£368.40, 6%

STOCK,
£5,765.72, 87%

Chart 3 above shows the percentage of the library budget allocated under each cost
heading by the Librarian at the beginning of the Financial Year

The “Admin” cost heading covers specialist library stationery and equipment. “ICT
Maintenance” paid for the support package for the Junior Librarian Library
Management System.

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Chart 4: Share of Budget Allocation by Amount Spent – 2011-2012

Junior Library Accounts 2011-2012
Share of Budget Allocation ADMIN, £571.16,
9% IT
by Amount Spent
MAINTENANCE,
£368.40, 5%

STOCK,
£5,623.45, 86%

Chart 4 above shows the actual amount spent by the end of the Financial Year under
each cost heading.

6.7 Meetings and professional development
See this section in Part 1: The Senior School Library, page 6.

7 Curriculum
Before the Library re-opened in the Autumn Term, Mrs Robinson demonstrated the
new layout, procedures and the use of Junior Librarian to Mrs Enston, who then
taught the teaching staff. They were then able to bring classes in to the Library and
use Junior Librarian to issue and return books.

Mrs Robinson made a range of displays, publications and posters to help staff and
students with Junior Librarian, the new layout and the use of Dewey and colour
coding.

Stock has been improved with the purchase of new fiction and non-fiction to support
the curriculum and reading development. Each class is brought in once a week to
promote reading. We are hoping to be able to begin to work on research skills
teaching in the future, using the Library and the ICT Room next door. Mrs Robinson
could also extend the use of Library Online and LibGuides to support the curriculum
at the Junior School.

8 Pastoral
Mrs Enston trains and supports a team of Year 5 Library Helpers at the Junior School
which helps build students’ self-esteem and confidence.

8.1 Students with learning difficulties
The Librarian was able to support some students with dyslexia with suitable reading
materials and hopes to be able to extend services like these as the Library stock and
use of LSE develop.

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9 Meeting the needs of the school community
9.1 Extra-curricular activities
Mrs Enston organised a range of activities in the Library including a book club and
competitions. In June, the Librarian arranged for Year 5 students to join Years 6 and
7 at the Senior School to meet the award-winning author, Alan Gibbons.

9.2 Provision of resources

9.2.1 Book stock
Full statistics for book stock can be found in Appendix 2: The Junior School Library
on page 20. Around 2000 books are now in stock, after withdrawing a considerable
number in the summer of 2011 and the purchase of £5600 worth of new books from
Peters Bookselling Services in Birmingham. The initial focus was on improving the
non-fiction stock as large numbers of out of date books had been withdrawn. More
new fiction has also been purchased and is awaiting cataloguing and processing.
We need to continue to actively manage and improve the stock so that it is able to
meet the demands of the curriculum and reading for pleasure.

All LSE books are catalogued on to Junior Librarian so that they can be managed
properly and loaned out to staff or students.

New signage and displays helped to make the layout of the shelving and books much
clearer for staff and students. All of our own stock has been re-labelled:
 Fiction: the first three letters of the author’s surname
 Non-fiction: colour code plus a Dewey label

9.2.2 Multi-media resources
The main focus is on improving the book stock at the moment, so we have not yet
begun to ascertain the need for multimedia resources.

9.3 Provision of services and facilities

9.3.1 Information services
The Librarian is happy to offer the school an information service, when needed. For
example, a Research Guide using LibGuides was created to support work on the
London Olympics 2012. Mrs Robinson also purchased a range of resources for this
topic including a PowerPoint presentation and books. These were offered across
both schools and were very well-received by staff and students.

9.3.2 ICT facilities
As there is the ICT Room next door to the Library, there is no need for further
provision, apart from the desk PC.

9.3.3 Furniture and equipment
A new office chair was purchased for ergonomic reasons, plus a small amount of
essential library equipment.

9.4 Helpers
Mrs Enston recruited and managed a team of Year 5 Library Helpers.

16


10 Community
The Library was prepared for Open Morning with new displays and signage and also
a Guide for Visitors. Parents from the PTA have supported the initial re-organisation
a great deal by weeding the non-fiction and helping to attach new labels to the books.

11 Recommendations for the Senior Leadership Team
The whole school continues to embrace the importance of books and reading,
in the light of international research showing the impact of reading for pleasure
on student achievement:
 Staff are seen to support reading for pleasure across all parts of the school
and all subject departments.
 The importance of reading is reinforced by all staff with all students and their
parents.
 The role of the Library Services and Librarian in developing reading for
pleasure is assisted by the school management, pastoral teams and subject
teams.

SLT assists the Librarian in the development of Information Literacy Skills as a
progression across the whole school. This supports our students’
independent learning and helps raise achievement:
 By encouraging subject departments and pastoral teams to work
collaboratively with the Librarian on suitable Schemes of Work.
 By embedding these SOWs in the work of departments to ensure that all
students are able to access these lessons.

SLT ensures that the Librarian is fully informed about developments across
both schools:
 By ensuring that HODs give outlines of the curriculum and information about
new developments and projects to the Librarian.
 By considering the impact of new courses and projects on the provision of
resources and services in both libraries.

SLT recognises the role of the Library Services in relation to information
services and resource provision beyond either library’s physical space:
 By enabling the Librarian to assist in the planning, co-ordination, integration,
development and delivery of ICT across the curriculum, where appropriate.
 By ensuring that the Library Services’ budget allows for the continued
development of Library Online Services, including subscription services such
as LibGuides (for our Research Guides) and PB Works (for our Wiki).

SLT supports the Librarian in the development of Library Services across the
entire school from Nursery to Sixth Form:
 By allowing the Librarian sufficient time to visit the Junior School.
 By encouraging staff across the school to work collaboratively with the
Librarian.
 By enabling staff to have sufficient time to work with the Librarian.

Anne M Robinson, MA, MA, SLYA 2005
Librarian December 2012

17


12 Appendix 1: Senior Library Charts

Chart 5: Book Issue Figures – from 2006-2007 onwards

Book Issue Figures - from 2006-2007 onwards

3500

2006-2007 3005
3000 2007-2008
2008-2009 2678

2500 2009-2010
2010-2011
2104
Number of issues

2011-2012 1929
2000 1811
1786

1500 1360 1381

1000 901
749 764 801
562
500 426 430 413
351
239

0
Non-Fiction Fiction Total Books

Note: the figures below do not include books borrowed from LSE.

Table 1: Book stock levels – comparisons
Eclipse Fiction: Non-fiction: Total items in Total missing:
stock:
11/09/08 1586 2274 3860
796
21/07/10 1674 2113 1141
3787
13/09/11 1801 2376 02
4177
3
10/12/12 1888 2141 2544
4029
1
At stock-take finalisation on 15 July 2010
2
No stock-take in the summer of 2011, so this figure is not available
3
Figures collected late due to absence of Librarian
4
At stock-take finalisation on 26 July 2012

18


Table 2: Age of library book stock by publisher date – September 2008*
Total on Eclipse LMS Less than 5 More than 10 More than 20
years old years old years old
All items: 3860 295 – 8% 2742 – 71% 1311 – 34%
Total fiction: 1586 158 – 10% 1078 – 68% 397 – 25%
Total non-fiction: 2274 137 – 6% 1664 – 73% 914 – 40%
* At the first stock-take undertaken after the appointment of the Librarian

Table 3: Age of library book stock by publisher date – December 2012*
Total on Eclipse LMS Less than 5 More than 10 More than 20
years old years old years old
All items: 4029 1509 – 37% 1159 – 29% 310 – 8%
Total fiction: 1888 949 – 50% 278 – 15% 54 – 3%
Total non-fiction: 2141 560 – 26% 881 – 41% 256 – 12%
* Figures for this report collected late due to absence of Librarian.

Table 4: Age of library book stock by acquisition date – September 2012
Total on Added to Added to Added to Added to Added to
Eclipse catalogue catalogue catalogue catalogue catalogue
LMS on before 01/09/08- 01/09/09- 01/09/10- 01/09/11-
10/12/12 01/09/08 31/08/09 31/08/10 31/08/11 31/08/12
All items: 1055 1220 730 460 581
4029
Total 147 927 143 248 421
fiction:
1888
Total non- 908 293 587 212 160
fiction:
2141

Table 5: Stock withdrawals/missing September 2011 – August 2012
Total on Eclipse LMS Number of items
on 10/12/12* withdrawn/missing
All items: 4029 765
Total fiction: 1888 528
Total non-fiction: 2421 237
*Figures collected late due to absence of Librarian

Table 6: Stock borrowed from LSE September 2011 – August 2012
LSE stock on Eclipse Number of items
LMS on 10/12/12 returned to LSE
All items: 481 308

19


13 Appendix 2: Junior Library Charts
The original book stock at the Junior School was catalogued on to Junior Librarian
from the beginning of the Summer Holidays until the end of the Autumn Term in
2011. New purchases were also added during the year 2011-2012. Some of the
tables contain figures which were collected in the next academic year, due to the
absence of the Librarian. However, nothing new has been added to stock since July
2012. These figures are, therefore valid for the academic year 2011-2012. The
charts and tables below, therefore, contain baseline figures which can be used as a
comparison as the Library continues to develop.

Chart 6: Book Issue Figures – 20011-2012

Book Issue Figures - from 2011-2012 onwards
1800
Includes Staff and Students
1700

1600

1400

1200
Number of issues

1045
1000
2011-2012

800
655

600

400

200

0
Total Non-fiction Total Fiction Total All

Table 7: Book stock levels - comparisons
Junior Fiction: Non-fiction: Total items in Total missing:
Librarian stock:
13/12/121 1027 983 2010 02
1
2
The first stock-take will take place in the Summer Holidays 2013

Table 8: Age of library book stock by publisher date – December 20121
Total on Junior Less than 5 More than 10 More than 20
Librarian LMS years old years old years old
All items: 538 – 27% 665 – 33% 148 – 7%
2010
Total fiction: 222 – 22% 395 – 38% 102 – 10%
1027
Total non-fiction: 316 – 32% 270 – 27% 46 – 5%
983
1

20


Table 9: Age of library book stock by acquisition date – December 2012
Total on Junior Added to catalogue Added to catalogue
Librarian on 13/12/12 01/07/11 - 31/08/11 01/09/11- 31/08/12
All items: 1251 610
2010
1027
983

Table 10: Stock withdrawals/missing September 2011 – August 2012
Total on Eclipse LMS Number of items
on 13/12/12 withdrawn/missing
All items: 2010 143
Items withdrawn or missing during the academic year.

Table 11: Stock borrowed from LSE September 2011 – August 2012
LSE stock on Eclipse Number of items
LMS on 13/12/12 returned to LSE
All items: 207 365

21

Annual report 2011 2012

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Annual report 2011 2012