1. Managing Your
Files
COMPREHENSIVE

2. Objectives
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•
XP
Develop file management strategies
Explore files and folders
Create, name, copy, move, and delete folders
Name, copy, move, and delete files
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3. Organizing Files and Folders
XP
• A file, or document, is a collection of data that
has a name and is stored in a computer
• Organize files by storing them in folders
• Disks contain folders that hold documents, or
files
– USB drives
– Compact discs (CDs)
– Digital video discs (DVDs)
– Hard disks
• Removable disks are inserted into a drive
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4. Organizing Files and Folders
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XP
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5. Understanding the Need for Organizing
XP
Files and Folders
• Windows organizes folders and files in a
hierarchy, or file system
• Windows stores the folders and important files it
needs to turn on the computer in its root
directory
• Folders stored within other folders are called
subfolders
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6. Understanding the Need for Organizing XP
Files and Folders
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7. Developing Strategies for Organizing
Files and Folders
XP
• Storing files on removable media allows you to
use simpler organization
• You should have a backup, or duplicate copy, of
important files
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8. Exploring Files and Folders
XP
• Windows Explorer shows the files, folders, and
drives on your computer
– Panes
– Expand icon
– Collapse icon
• Computer shows the drives on your computer
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9. Exploring Files and Folders
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XP
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10. Using Windows Explorer
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11. Navigating to Your Data Files
XP
• The file path is a notation that indicates a file’s
location on your computer
F:FMTutorialHoliday.bmp
– F: is the drive name
– FM is the top-level folder on drive A
– Tutorial is a subfolder in the FM folder
– Holiday.bmp is the full filename with the file
extension
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12. Navigating to Your Data Files
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13. Working with Folders and Files
XP
• Creating a folder
– In the left pane, click the drive or folder where you want to
create a folder
– Click the Organize button on the toolbar, and then click New
Folder (or right-click a blank area in the folder window, point
to New, and then click Folder)
– Type a name for the folder, and then press the Enter key
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14. Working with Folders and Files
XP
• Moving and Copying Files and Folders
– Moving a file removes it from its current location and
places it in a new location you specify
– Copying places the file in both locations
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15. Working with Folders and Files
XP
• Naming and Renaming Files
– Filenames provide important information about the
file, including its contents and purpose
• Main part of the filename
• Dot
• File extension
– A filename extension identifies file type and indicates
program in which file was created
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16. Working with Folders and Files
XP
• Deleting Files and Folders
– Recycle Bin is an area on your hard disk that holds
deleted files until you remove them permanently
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17. Working with Compressed Files
XP
• Files stored in a compressed (zipped) folder take
up less disk space
– Allows you to transfer files more quickly
• Extracting a file creates an uncompressed copy
of the file in a folder you specify, while the
original file remains in the compressed folder
• Compression programs
– WinZip
– PKZIP
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