Basic Information on MS Word

1. Michael C. Mabalay
Mentor

2. Starting Word
1. On the PC, select Start,
Programs, and Microsoft Word
from the Start list. 2 Double-
click on the icon of any Word
document. Word documents
can be anywhere. Word opens
with the selected document
already loaded.

3. Exploring the Word Interface
Components of the Word Window
Besides the usual PC window
components (close box, title bar,
scroll bars, etc.), a Word window
has other elements, as shown in
the following figure.

5. Component Functionality or Purpose of the Component
Menu Bar Contains File,Edit, View, Insert, Format, Tools,
Table, Window and Help menus
Standard Contains icons for shortcuts to menu
Toolbar commands.
Formatting Contains pop-up menus for style, font, and font
Tool Bar size; icons for boldface, italic, and underline;
alignment icons; number and bullet list icons;
indention icons, the border icon, highlight, and
font color icons.
Ruler Ruler on which you can set tabs, paragraph
alignment, and other formats.
Insertion Point Blinking vertical bar that indicates where text
you type will be inserted. Don't confuse the
insertion point with the mouse I-beam. To
move the insertion point, just click the mouse
where you want the point moved.

6. End-of-File Non-printing symbol that marks the end of the file.
Marker You cannot insert text after this mark.
Selection Bar Invisible narrow strip along the left edge of the
(Gutter) window. Your mouse pointer changes to a right-
pointing arrow when it is in this area. It is used to
select a line, a paragraph, or the entire document.
Split Handle Double-click to split the window in two (to view
different portions of the same file). Double-click to
return to one window
Status Bar Displays page number, section number, and total
number of pages, pointer position on page and time of
day.
Task Pane Displays and groups commonly used features for
convenience.
Office Assistant An animated character that can provide help and
suggestions. There are multiple characters to choose
from, and it is possible to turn the Office Assistant off.

7. Creating and Saving a Document
Opening and Closing A Document
To open a file, select Open... from the File menu. In
the dialog box, click on the filename and then on the
Open button. If your file is not in the opened folder,
click on the down arrow (next to folder name) to see a
directory listing. The Up One Level button icon on
the right enables you to move up one level. You can
then switch to the floppy disk, hard drive or Desktop
where the appropriate file or folder is located.

9. The Standard toolbar
Function of commonly used buttons
Creates a new blank document
Opens or finds a file
based on the default template
Saves the active file with its Prints the active file - for more
current file name, location and print options go to the File
file format menu and select Print
Print preview - Shows how the
Spelling, grammar and writing
document will look when you
style checker
print it.
Cut - Removes the selection
Copy - Copies the selected
from the document and places
item(s) to the clipboard
it on the clipboard

10. Format painter - Copies the
Paste - Places the content of the format from a selected object or
clipboard at the insertion point text and applies to other objects
or text
Undo - Reverses the last Redo - Reverses the action of the
command, use pull-down menu Undo button, use the pull-down
to undo several steps menu to redo several steps
Displays the Tables and Borders Insert a table into the document,
toolbar or make a table of selected text
Insert an Excel spreadsheet into Columns - Changes the number
the Word document of columns in a document
Displays or hides the Drawing Zoom - Enlarge or reduce the
toolbar display of the active document

11. The Formatting toolbar

12. Function of commonly used buttons
Select the style to apply to Changes the font of the selected
paragraphs text
Changes the size of selected text Makes selected text and numbers
and numbers bold
Makes selected text and numbers Underlines selected text and
italic numbers
Aligns to the left with a ragged
Centers the selected text
right margin
Aligns to the right with a ragged Aligns the selected text to both the
left margin left and right margins
Makes a numbered list or reverts Add, or remove, bullets in a
back to normal selected paragraph
Decreases the indent to the Indents the selected paragraph to
previous tab stop the next tab stop
Adds or removes a border around Marks text so that it is highlighted
selected text or objects and stands out
Formats the selected text with the
color you click