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Office Automation
System
Prepared By
Prof. Milan Padariya
1/30/2014

Prof. Milan Padariya

1
Definition
“Office automation system is an information system which
is computer based that collects, processes, stores and
transmits electronic messages”
“Office automation refers to the varied computer
machinery and software used to digitally create, collect,
store, manipulate, and relay office information needed for
accomplishing basic task”
1/30/2014

Prof. Milan Padariya

2
The Basics of Office Automation
Information
Storage

Data
Management

1/30/2014

Prof. Milan Padariya

Data
Exchange

3
Office Automation
Consideration
Training
Choice

1/30/2014

Prof. Milan Padariya

4
Advantages of OAS
Reduce
Involvement
in clerical
work

Less work
force for
large volume
of data

1/30/2014

Fast and
Accurate
Storage

Reduce the
storage
space

Prof. Milan Padariya

5
Disadvantages of OAS
Expensive first time
More Technical

Resist to change
Training cost and time
No use while electricity cut-off

1/30/2014

Prof. Milan Padariya

6
Characteristics of OAS
Sophisticated electronic equipment and communication
systems
Involves people, procedure and technology

Involves the use of computers, in conjunction with other
electronic-equipment
1/30/2014

Prof. Milan Padariya

7
Cont.

Consists of word processors connected to one another to
means of a local area network
Office automation should be designed as a multifunction
information system to provide executives decision support
tools

Office automation support a large number of software
packages
1/30/2014

Prof. Milan Padariya

8

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Office automation system

  • 1. Office Automation System Prepared By Prof. Milan Padariya 1/30/2014 Prof. Milan Padariya 1
  • 2. Definition “Office automation system is an information system which is computer based that collects, processes, stores and transmits electronic messages” “Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic task” 1/30/2014 Prof. Milan Padariya 2
  • 3. The Basics of Office Automation Information Storage Data Management 1/30/2014 Prof. Milan Padariya Data Exchange 3
  • 5. Advantages of OAS Reduce Involvement in clerical work Less work force for large volume of data 1/30/2014 Fast and Accurate Storage Reduce the storage space Prof. Milan Padariya 5
  • 6. Disadvantages of OAS Expensive first time More Technical Resist to change Training cost and time No use while electricity cut-off 1/30/2014 Prof. Milan Padariya 6
  • 7. Characteristics of OAS Sophisticated electronic equipment and communication systems Involves people, procedure and technology Involves the use of computers, in conjunction with other electronic-equipment 1/30/2014 Prof. Milan Padariya 7
  • 8. Cont. Consists of word processors connected to one another to means of a local area network Office automation should be designed as a multifunction information system to provide executives decision support tools Office automation support a large number of software packages 1/30/2014 Prof. Milan Padariya 8