Presentation to residents about new firehouse including 10 year projections.

1. Millwood Proposed New Firehouse
Lunch & Learn
Presentation to Residents, March 2011

2. Tonight’s Meeting
! Brief History
! Design Parameters
! Schematic Design
! Site
! Landscape Plan
! Building Elevation
! Floor Plans
! Schematic Construction Budget
! Fiscal Impact
! Next Steps

3. The Road to the Bond Vote
Action Date
DEIS Scoping 9/8/09
Pre-Design 3/15/2010
Schematic Design 7/11/2010
DEIS Accepted as Complete 12/6/2010
Public Hearing DEIS 1/12 & 24/2011
Written Comments on DEIS 2/7/2011
FEIS Accepted as Complete 2/28/2011
Statement of Findings Accepted 3/11/2011
New Firehouse Bond Resolution 3/11/2011
BOND VOTE SCHEDULED FOR 4/12/2011

4. 1926 – Station #1 Built for Brockway
Station # built with community
donations
For apparatus smaller than many
of today’s SUVs

5. 1926 – Calvin Coolidge President
Calvin Coolidge was President

6. 1955 – Two Bays Added

7. 1982 – Station #2 Built
Station # 2 Built
to house
modern
apparatus

8. 1990 – Recommend Demolish & Rebuild
Helms report
commissioned.
Recommends
Station #1 be
demolished and
rebuilt

9. 1999 – $1 Purchase
Firefighters
transfer
ownership to
District for $1

10. 2001 – Emergency Repairs
Emergency
repairs to
stabilize load
bearing wall
Firefighters
provide
equipment and
logistic support
at Ground Zero

11. 2007 – Emergency Repairs
Emergency
repairs to
stabilize second
floor and roof

12. Time for a New Firehouse
Station #1 has outlived
its useful life

13. Philosophical Approach
! Build a new firehouse that the community can be
proud of.”
Tom Curley, Resident Expert
! A functional, safe building providing a professional work
environment
! A building that respects residents’ tax dollars
! A building that our pride in our firefighters and that
retains and attracts volunteers

14. JLN Needs Assessment Study
! 5 Back-in Bays
! Radio Room
! Ready Room
! Offices:
! Chiefs’ office (3 work stations)
! Line Officers’ office (2 work stations)
! Company office (2 work stations)
! District office (2 work stations)
! Ladies Aux. office (1 work station)
! Multi-purpose room (max capacity = 100)
! Kitchen
! Membership Room
! Exercise Room
! Lobby Space for Antique Apparatus
New firehouse
building program
based on
independent
review of the
Millwood Fire
District and
NFPA standards.

21. Cost Estimate

22. Construction Assumptions
" Building Envelope
! Standard Concrete Foundation
System (Footings/Piers/Walls)
! No Basement (Slab on Grade)
! Structural Steel Frame & Metal Floor
and Roof Decking
! Exterior Cavity Wall Construction (8”
CMU & Roman Brick Veneer)
! EPDM Roofing System
! Energy Efficient Aluminum Curtain
Wall & Window System
! 14’ x 14’ Apparatus Bay Doors
" Interiors
! Glazed 8” CMU Walls in Apparatus
Bays
! Metal Stud & Drywall Interior Walls
" Interiors (cont.)
! Spray on Fireproofing on Structural
Steel
! Skylights in Apparatus Bays
! Hollow Metal Frames/Doors &
Windows
! Acoustic Sheetrock & Ceiling Systems
! Sheet Resilient Flooring
! Ceramic & Porcelain Tiles
! Commercial Kitchen
! 2-Stop Elevator
! Motorized Operable Wall System
! Metal Lockers/Toilers Accessories Etc.

23. Construction Assumptions
" MEP
! Roof Top A/C Units and Ducted
Systems
! Fire Protection Sprinkler System
! Oil-fired Burner and Fin Tube
Radiation
! Apparatus Bay Radiant Heating
! Energy Efficient Lighting

24. Green Initiatives Included
! Dark Sky Compliant
! Lighting sensors
! Focused parking lights
! Driveway lighting
! Wetlands Enhancement
! Pond manages storm water &
encourages biodiversity
! Bio swales
! No-Mow Areas
! Water Mitigation
! Permeable pavers
! Grasscrete
! Paving Surfaces (reduce
heat-sink effect)
! Permeable pavers
! Grasscrete
! Light-colored concrete apron
! Energy Star Compliant
Construction
! Insulation, windows,
construction, mechanicals
! Appliances
! Building Orientation
! Significantly Reduced Steep
Slopes Disturbance

25. Green Alternatives NOT included
! Green Roof
! Apparatus Roof
! Building Roof
! Solar Hot Water Heating
! Geothermal Well
! Photovoltaics
The cost of these alternatives were not financially viable.

26. Construction Costs
Construction Cost
Building Construction $6,826,308
Site Work $2,334,014
Landscape $528,805
Traffic Light $150,000
Total $9,839,127
Building Cost/SF $379
Construction Cost/SF $546

27. Construction Costs
Soft & Other Costs
Consultant Fees $1,681,411
Owner Fees $295,000
Testing & Inspection $45,000
Interior Systems &
Furnishings
$100,000
Soft & Other Costs $2,121,411

28. Total Costs
TOTAL
Construction $9,839,127
Soft Costs & Other Fees $2,121,411
Contingency $1,501,801
TOTAL $13,462,339
• FINANCING TO INCLUDE up to $2.25 million in Capital Reserve, Sale of 108 Millwood Road and 60
Millwood Road and a 25-year Bond.
• Bond = $9.95 million

29. Fiscal Impact Analysis

30. Fire District Levy History
Year
Tax Levy
House Value/2010 Assessed Value
$500,000 $750,000 $1,000,000
Tax Rate/
$000 AV
$83,1000 $124,650 $166,200
2011 $1,489,775 $4.57 $380 $570 $760
2010 $1,411,768 $4.33 $360 $540 $720
2009 $1,709,090 $5.17 $429 $644 $859
2008 $1,690,008 $5.15 $428 $642 $856
2007 $1,437,885 $4.32 $360 $538 $718
2006 $1,489,223 $4.42 $367 $551 $735
Source: Westchester.gov and 2010 RAR, 2011 MFD Budget

31. Long-Range Planning Assumptions
! Major Purchase Planning
(Equipment Reserve)
! 2010-2025 Apparatus and
Equipment
! Purchases > $25,000
! Inflation
! Operating Expenses: 3%
annual inflation
! Major Purchase: 3% inflation
between 2012-2014; 5%
inflation between 2017-2020;
7% inflation 2023-2025
! LOSAP reasonably funded
! Operating Budget Base =
2010
! Station #1 utilities & grounds
costs increase by 50% once
new firehouse complete
! Bond
! Rating AA
! Rate = 4.25%
! Term = 25 Years
! Short-Term Financing
! Rate = 1%
! Term = 2 Years
! All Volunteer Fire Company

32. Major Equipment Purchase
Vehicle Cost ($ 2010)
Purchase
Year
Years in Service
Chief’s Car $58,000 2010 11
Mini Attack $325,000 2010 21
Cascade/Compressor $65,000 2012 22
Chief’s Car $58,000 2012 10
Rescue/Engine* $650,000 2014 24
Chief’s Car $58,000 2015 10
Tanker $675,000 2018 24
E-247* $600,000 2020 23
E-248 $600,000 2024 20
TOTAL $3,089,000 **$167,000 annual contribution
to ER is budgeted
** The Board is considering a combined rescue pumper that saves money
with no loss of safety. That evaluation is not complete as of this meeting.

33. Risks to Projections
! “Combo” or “career” firefighting force is required
! Bond interest rate increase
! Cost of ConEd easement
! Environmental mitigation at Station #1
! Additional LOSAP funding required

34. 10-YEAR LEVY PROJECTION
YEAR
OPERATING
BUDGET
EQUIP
RESERVE
CAPITAL
RESERVE
LONG TERM
FINANCING
SHORT
TERM
FINANCING
TOTAL % Change
Avg.
2007-2010
$711,000* $240,000 $691,000 – – $1,661,000 –
2011 $639,766** $100,000 $750,000 $0 $9,000 $1,489,775 5%
2012 $738,021*** $167,000 $50,000 $656,600 $18,000 $1,629,621 9%
2013 $778,162 $167,000 $50,000 $656,600 $1,651,762 1%
2014 $801,506 $167,000 $50,000 $656,600 $1,675,106 1%
2015 $825,552 $167,000 $50,000 $656,600 $1,699,152 1%
2016 $850,318 $167,000 $50,000 $656,600 $1,723,918 1%
2017 $875,828 $167,000 $50,000 $656,600 $1,749,428 1%
2018 $902,103 $167,000 $50,000 $656,600 $1,775,703 2%
2019 $929,166 $167,000 $50,000 $656,600 $1,802,766 2%
2020 $957,041 $167,000 $50,000 $656,600 $1,830,641 2%
• 2010 Operating Expense; ** 2011 Budget; *** 2012 + $18,000 for increased heat, electricity, grounds
• Note: 2011 increase of 5 % versus 2010

35. 10-Year Fiscal Impact Projection
Year
Tax Levy
Tax Rate/
$000 AV
House Value/Levy
$500,000 $750,000 $1,000,000
Avg.
2007-2010
$1,661,000 $5.09 $423.35 $635.02 $846.69
2011 $1,489,755 $4.58 $380.00 $570.00 $760.00
2012 $1,629,621 $5.00 $415.35 $623.02 $830.70
2013 $1,651,762 $5.07 $420.99 $631.49 $841.98
2014 $1,675,106 $5.14 $426.94 $640.41 $853.88
2015 $1,699,152 $5.21 $433.07 $649.60 $866.14
2016 $1,723,918 $5.29 $439.38 $659.07 $878.76
2017 $1,749,428 $5.37 $445.88 $668.83 $891.77
2018 $1,775,703 $5.45 $452.58 $678.87 $905.16
2019 $1,802,766 $5.53 $459.48 $689.22 $918.96
2020 $1,830,641 $5.61 $466.58 $699.87 $933.17

36. 10-Year Fiscal Impact By Parcel Quartile
Quartile 1 Quartile 2 Quartile 3 Quartile 4
Parcels 487 487 487 487
% of AV 9% 18% 26% 47%
Median AV $59,250 $120,000 $163,800 $260,000
Residential MV $356,598 $722,021 $986,560 $1,564,380
2007-2010 Tax Rate $5.09 $5.09 $5.09 $5.09
2007-2010 Avg. Levy $301.58 $610.9 $833.74 $1,323.40
2020 Tax Rate $5.69 $5.69 $5.69 $5.69
2020 Levy $332.39 $673.20 $932.02 $1,479.40
Median Levy Variance
2020 v. 2010
$30.81 $62.30 $98.28 $156.00
% Change 2020 Levy v.. Avg. 2007-2010 Levy = 12%

37. Fiscal Impact Summary
! The new firehouse impact is tax neutral
! It is a good time to borrow – interest rates are low
! The Millwood Fire District tax levy will not exceed the
2007-2010 average until 2014
! The District anticipates a 1-2% per year increase in tax levy
driven by inflation on the operating budget using reasonable
assumptions
! Retaining an all-volunteer fire department is the most cost
effective approach for the District
! Going “combo” would increase taxes by $400,00 - $800,000
based on staffing needs
! Going “paid” would increase taxes by $2.5 - $3.2 million

38. “Build a new firehouse that the
community can be proud of.”
! A functional, safe building providing a professional
workspace
! Space requirements based on JLN needs assessment study of
the Millwood Fire District using NFPA standards
! Design input from SCN, the nation’s leading firematic consultant
! Millwood Fire Company an equal partner in program and design
development
! Site plan and internal layout emphasizes firematic efficiency

39. “Build a new firehouse that the
community can be proud of.”
! A building that respects residents’ tax dollars
! Site plan minimizes work on a challenging property
! High-quality, proven construction
! Honest, straightforward materials and finishes
! Energy efficiency, durability and low maintenance are priorities
! Building designed to retain and attract volunteer manpower (but
allows for conversion should a career force become needed)
! Design plan allows for additional bay – future expansion
! Building designed to beat or meet strict budget parameters
which keep construction “tax neutral”

40. “Build a new firehouse that the
community can be proud of.”
! A building that shows pride in our volunteer
firefighters
! Distinctive appearance
! Safe, efficient and modern work environment
! Comfortable, practical amenities promoting morale
! New firehouse is a “draw” in a competitive environment for
committed volunteer firefighters
! Improved interior training facilities
! All-weather bailout training, mass confidence course,
flexible classroom space
! Firehouse reflects our community’s support for all-volunteer
MFC Company #1

41. Questions?

42. Please share your thoughts!
BoFC
PO Box 140
Millwood, NY 10546
millwoodfire@gmail.com

43. Risks to Projections
Volunteer firefighters save money in addition
to lives and property
! NFPA recommends a shift of 6 (2 in/2 out + incident commander and
pump operator) for Millwood’s population density
! Economic demands placed on volunteers living in Millwood may erode
the volunteer base
! The first-need for career/paid firefighters will be daytime drivers
! Once a department goes “career”, pressure to go fully-paid is almost
inevitable

44. Risks to Projections
Volunteer firefighters save money in addition
to lives and property
! Profile of a full-time career department for Millwood based on NFPA
recommendations:
! One Chief Officer
! Two Assistant Chief Officers
! 4 Captain or Lt. Officers
! 8 Drivers/Firefighters (assuming Ladder/Rescue and Engine Company)
! 24 Firefighters (2 firefighters for Engine ops, 4 firefighters for Ladder/Rescue
per Shift)
! One Administrative Clerk
! Total 32-40 Employees = $2.5-$3.2 million approx (salary + benefits)