The Agile PMO - practical value driven change leadership in projects and portfolios Conclusive research findings show that approximately %50 of PMOs are disbanded in two years. Yet; we repeat the same mistakes in our PMO implementations – wasting money, resources and most important – wasting time. In this presentation we focus on the value driven PMO as an integrator, enabler, differentiator, and change agent in business, development and the organization in general.. We analyze the essential model for PMO value enablement which answers: • What is the strategic role of the value driven PMO in business; • How to ensure effective streamlined delivery; • How to effectively select and prioritize opportunities; • How to manage resource allocation. Key take away – a PMO must deliver value to the organization constantly. Value isn’t templates, tools and processes rather it is the ability to finish the right projects faster!

1. 23/10/2015
1
The Agile PMO
Value-driven
Agile Project Management
Office
PMICIC PDD, Indianapolis, 23rd October
2015
Michael Nir
President Sapir Consulting US
The Agile PMO – great results NOW
Michael Nir
• President @ Sapir Consulting US LLC
• M.Sc. Engineering, PMP®, SAFe™ accredited
• Author of 11 bestseller business books
• Global clients - telecoms, hi-tech, software
development, R&D environments and petrochemical
& infrastructure
• Integrating the hard and soft parts of Business,
Development and more
m.nir@sapir-cs.com
The Agile PMO – great results NOW

2. 23/10/2015
2
Are we on the same page?
The Agile PMO – great results NOW
THIS HAPPENED 14 YEARS AGO
It has impacted our thinking
The Agile PMO – great results NOW
SCRUM IS ONE AGILE METHOD

3. 23/10/2015
3
We’ll discuss Agile thinking and the PMO
• It is all about value – and no, documents don’t
provide it;
• A Lean method for selection and prioritization;
• PMO focus on strategic resources, Agile provides
the local empirical leadership;
• PMO perception – leading the change;
The Agile PMO – great results NOW
Because: It just
doesn’t Work
The Agile PMO – great results NOW

4. 23/10/2015
4
Do you Realize Value from your PMO?
• How many of you manage a PMO or have a PMO
in the organization
• Have you seen failures?
• What are the challenges?
• Yes we have a PMO in the organization and…
TRICKY QUESTIONS 
The Agile PMO – great results NOW
Truly – PMOs don’t Deliver
RESEARCH
Gartner 2012
ESI 2013
The Agile PMO – great results NOW

5. 23/10/2015
5
Truly – PMOs don’t Deliver -2
STATE OF PMOs 2015
The Agile PMO – great results NOW
>> The PMO Challenge: 72 percent of respondents
claimed the PMO had been challenged by senior
management. The top two were
• lack of perceived value (44%);
• lack of project/program maturity in the
organization (41%)
50%
Failures
The Agile PMO – great results NOW

6. 23/10/2015
6
How did we get here?
The Agile PMO – great results NOW
An organizational structure that
standardizes the project-related
governance processes and facilitates the
sharing of resources, methodologies,
tools and techniques
PMBOK 5th edition
How did we get here?
THE STORY OF PETE
The Agile PMO – great results NOW

7. 23/10/2015
7
The PMO Evolution
Build me a
PMO worthy
of Maine-
tech!
Yes
Master
THE STORY OF PETE
The Agile PMO – great results NOW
The First Steps…
What to do?
Maybe some
research?
Analysis of Current
state?
Interviews?
I know…
THE STORY OF PETE
The Agile PMO – great results NOW

8. 23/10/2015
8
I need a
Home
The Gap Analysis – Stakeholders
Worthy PMO
Strategic
Alignment
No Tools
No Tools
Training
Training
No Tools No Process
LEAD EXPECTATIONS
The Agile PMO – great results NOW
The Gap Analysis – Executives
Worthy PMO
Strategic
Alignment
I need Reports!
Better Control!
A methodology
NOW
LEAD EXPECTATIONS
The Agile PMO – great results NOW

9. 23/10/2015
9
PMOs Lose Focus – Waste Money
I need a
Staff
Pay me
a Lot!
I can
help
Maybe
Select
Tools
Training
Need
Assessment?
Support
the PMs
New
Reports
and
Templates
PMBOK?
PLC
The Agile PMO – great results NOW
Discuss with the person next
What
Would
You Do?
The Agile PMO – great results NOW

10. 23/10/2015
10
The Typical next steps
PMO FAILURES
• The tactical PMO
• The process PMO
• The chocking PMO
• The tools PMO
50%
The Agile PMO – great results NOW
Escaping from Process Alcatraz
PROCESS PMO
• ‘The bureaucracy is
expanding to meet the
needs of the expanding
bureaucracy’ (O. Wilde.)The Agile PMO – great results NOW

11. 23/10/2015
11
Focusing on Tools not on Value
TOOLS TOOLS TOOLS
Starting with
tools -
Eternalizes
the wrong
WOW
The Agile PMO – great results NOW
We can do
Better!
The Agile PMO – great results NOW

12. 23/10/2015
12
Ditch the non-value version
The Agile PMO – great results NOW
An organizational structure that
standardizes the project-related
governance processes and facilitates the
sharing of resources, methodologies,
tools and techniques
PMBOK 5th edition
The Agile PMO – embrace value
The Agile PMO – great results NOW
A centralized portfolio management
entity that enables faster delivery of
products.

13. 23/10/2015
13
HOW?
Agile PMO Value Enablement
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 Effective, streamlined
delivery
reduce waste
 Agile Leadership
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 Effective, streamlined
delivery
reduce waste
 Agile Leadership
Agile PMO Value Enablement

14. 23/10/2015
14
Toyota Defined 7 Wastes
The Agile PMO – great results NOW
Waste in Project Management
Manufacturing Project Management
Transport Redundant or unnecessary interfaces
Inventory Missing features or gold-plated features
Motion Task switching
Waiting Waiting time
Over Production Sloppy requirements
Over Processing Project bureaucracy
Defects 2nd or more iterations and revisions

15. 23/10/2015
15
Reduce Waste – Process and Project
The Agile PMO – great results NOW
PMO is best
positioned to
remove waste of
project and process
The Agile PMO – great results NOW

16. 23/10/2015
16
Remove
Document Waste
The Agile PMO – great results NOW
Remove
Project Scope
Waste
The Agile PMO – great results NOW

17. 23/10/2015
17
How Much???
The Agile PMO – great results NOW
Adding Value by Doing Less
The 25/25 Rule: Achieving More by
Doing Less
Boaz Ronen Tel Aviv University Faculty of Management
Thomas G . Lechler Stevens Institute of Technology
Edward A . Stohr Stevens Institute
of Technology
Agile
PMO
Application: Kanban the Waterfall
BEST PRACTICE EXPERIENCE
• Cancel projects
• Prioritize projects
• Limit projects in queue
• Limit projects in process
The Agile PMO – great results NOW

18. 23/10/2015
18
Remember:
when Everything
is Important
Nothing is
The Agile PMO – great results NOW
Write yourself a note
The Agile PMO – great results NOW

19. 23/10/2015
19
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 effective, streamlined
delivery
reduce waste
 Agile Leadership
Agile PMO Value Enablement
SAFe™ - Scaled Agile
The Agile PMO – great results NOW

20. 23/10/2015
20
SAFe® Selection and Prioritization –
Kanban Approach
The Agile PMO – great results NOW
Agile
PMO
PMO is best
positioned to
Kanban the Selection
and Prioritization
The Agile PMO – great results NOW

21. 23/10/2015
21
Create Kanban
Buckets for
selection
The Agile PMO – great results NOW
If I stopped now…
The Agile PMO – great results NOW

22. 23/10/2015
22
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 effective, streamlined
delivery
reduce waste
 Agile Leadership
Agile PMO Value Enablement
Traditional PMO -
Top down – MRP,
computer aided,
global solution
Scope constrained
Local – Heuristics, Lean
process JIT, Kanban.
Time and budget
constrained
Two Prime Approaches: Global and
Local to semi-optimize
The Agile PMO – great results NOW

23. 23/10/2015
23
Kanban, Conwip and Critical chain
The Agile PMO – great results NOW
The Agile PMO – great results NOW
Project profits (x1,000,000 $)
Project/
#Resource
Yellow Orange Mint Green Lilac Purple Crimson Red
0 (7) (14) (9) (11) (5) (43) (5) (19)
1-3 (4) (8) (3) (5) 0 (25) (1) (14)
4 (1) (4) 0 (1) 0 (10) 0 (12)
5 2 (1) 0 0 5 (7) 1 (10)
6 7 4 0 2 0 (5) 1 (9)
7 4 5 3 3 0 (3) 1 (8)
8-9 9 6 6 4 0 (2) 2 (8)
10 6 11 7 7 0 0 3 (4)
11 4 7 8 9 3 1 4 0
12 2 5 13 10 6 1 3 0
13-14 0 2 8 11 7 5 5 4
15 0 0 4 14 14 7 6 6
16-17 0 0 2 4 7 9 16 4
18+ 0 (3) 0 0 (3) (3) (5) (4)
Agile
PMO

24. 23/10/2015
24
PMO is best
Positioned to link
Governance
to
Agility
The Agile PMO – great results NOW
Use resource
Allocation that
actually WORKS
The Agile PMO – great results NOW

25. 23/10/2015
25
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 effective, streamlined
delivery
reduce waste
 Agile Leadership
Agile PMO Value Enablement
It’s not the same language
Estimate:
• Team: we were wrong…it’s a learning
process…let’s retro
• Management: #$@!^%
The Agile PMO – great results NOW

26. 23/10/2015
26
It’s not the same language
Deadline:
• Management: our clients are looking for…
• Team: this is not part of the Agile Manifesto or
Scrum handbook, Software is difficult to predict
The Agile PMO – great results NOW
It’s not the same language
Commitment:
• Executive: You said it will be delivered in two
weeks
• Team: I’ve committed to commit I didn’t commit
to deliver
The Agile PMO – great results NOW

27. 23/10/2015
27
Agile leadership and the shoe
continuum
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Let’s investigate further
Extreme Agile – the zealot
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio

28. 23/10/2015
28
The Scrum Master
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Product owner or coach
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio

29. 23/10/2015
29
Agile in the cold
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
PMO comfortable
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio

30. 23/10/2015
30
PMO portfolio level
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Agile leadership and the shoe
continuum
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio

31. 23/10/2015
31
No common ground
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio
Talk and agree
The Agile PMO – great results NOW
Extreme
Agile
Business
Portfolio

32. 23/10/2015
32
Can we really talk?
If management is like…..
The Agile PMO – great results NOW
Agile Leadership
Is primarily about:
• Creating understanding
• Getting them to talk
The Agile PMO – great results NOW

33. 23/10/2015
33
Agile Leadership
The Agile PMO – great results NOW
We’re not the Bad Guys  HUG
AGILE PMO - A PARADIGM SHIFT
http://www.pmhut.com/agile-pmo-a-new-hope
• Perhaps the MOST difficult transformation required by the PMO!
• From emphasis on management to leadership

34. 23/10/2015
34
The Agile PMO – great results NOW
The Agile
PMO
 Selection and prioritization
Chose the valuable projects
 Resource allocation
Control/limit the mix
 effective, streamlined
delivery
reduce waste
 Agile Leadership
Agile PMO Value Enablement
Traditional PMO
The Agile PMO – great results NOW
An organizational structure that
standardizes the project-related
governance processes and facilitates the
sharing of resources, methodologies,
tools and techniques
PMBOK 5th edition

35. 23/10/2015
35
50%
The Agile PMO – great results NOW
The Agile PMO
The Agile PMO – great results NOW
A centralized portfolio
management entity that enables
faster delivery of products.

36. 23/10/2015
36
Can we change?
Actually we must…
• Organization innovation is delivered through
projects
• Our competitors are figuring out how to deliver
faster and faster and yet faster
The Agile PMO – great results NOW
The Agile PMO – great results NOW
Faster and faster and yet faster

37. 23/10/2015
37
We must CHANGE!
PMO need to re-
focus on Value
The Agile PMO – great results NOW
This just in:
Problem we want to solve by this training:
we have noticed that senior stakeholders in
our organization are sometimes hard to
convince in a need and value of proper
project/program governance and overall role
of PMO in delivering business value.
The Agile PMO – great results NOW

38. 23/10/2015
38
How to Inspire the Change?
• KPI – document reduction
• KPI – project cancel
• KPI – faster delivery
• KPI – selection Kanban
• KPI – project satisfaction
• KPI – impediment removal
The Agile PMO – great results NOW
Thank You
Increase your Return
from Projects!
The Agile PMO – great results NOW
Coming Next :
http://sapir-cs.com/michael-nir/