1. Introduction on how
businesses can Rene Modery
benefit from www.modery.net
SharePoint Online

2. Rene Modery
www.modery.net
Our Session Today rene@modery.net
Twitter: modery
• Target audience:
business managers, IT managers, information workers,
anyone who started with Office 365
• What can SharePoint Online do for me?
– shown on basis of a sample company
– Common issues that companies face
– Functionality in SharePoint Online that can help
• What we won’t do
– Go into too much technical detail

3. Rene Modery
www.modery.net
Sample Company - Profile rene@modery.net
Twitter: modery
MY OWN BAG GmbH
Customers can create their customised bag
online (custom website) by choosing material,
design and model and adding text and/or
images.
Orders are manufactured on demand in China
Shenzhen, China
Frankfurt, Germany 27 staff, but only 6
12 staff use computers;
Business Development, 1 shared computer
Marketing, Sales
for rest
Design, Manufacturing

4. Rene Modery
www.modery.net
Challenges for MY OWN BAG rene@modery.net
Twitter: modery
• Coordination between Germany and China
– Need to share issues
– Need to share information about events, public holidays
– Need to share reports (some confidential)
– Need to share all kinds of other documents
– Want to exchange information on vendors, suppliers, ...
• Documents are sent via email, often resulting in old document versions
being used
• 2 employees in Germany travel 75% of the time
– Not always up to date on product information, promotions, and other things
– Unsure if they have latest versions of documents
• Documents on file share are quite unorganised
– Where can I find a file?
– Do I organise order documents by year, by ordered model, by design?

5. Rene Modery
www.modery.net
MY OWN BAG & Office 365 rene@modery.net
Twitter: modery
MY OWN BAG started to use Office 365 for email
(Exchange) and communications (Lync), but got
interested in SharePoint Online now.
As they don’t have a dedicated IT staff, the Business
Development Manager Tim starts to look at
SharePoint Online to see how it can help them

6. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Access documents from
anywhere, anytime
Documents are stored in a
central location
Sharing

7. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Avoid having multiple versions of
a document. Be clear about
which document is most current.
Provide access to older versions
Versions

8. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Provide useful information with
documents to find them more
easily and quickly. Provide
different classifications
Categori-
sation

9. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Find documents easily and
quickly, without having to know
where they are stored, or what
the filename is
Search

10. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Restrict access to confidential
information
Manage which users are able to
consume information, and which
users are able to provide
Access information
Control

11. Rene Modery
www.modery.net
Document Management Challenges rene@modery.net
Twitter: modery
Challenge:
Documents should be accessible
even while offline, for example
when at a client’s office
Offline
Access

12. Rene Modery
www.modery.net
Information Sharing Challenges rene@modery.net
Twitter: modery
Challenge:
The 2 locations are not always
fully aware of important dates in
the other country
Dates

13. Rene Modery
www.modery.net
Information Sharing Challenges rene@modery.net
Twitter: modery
Challenge:
Not all employees are always
aware of latest promotions and
happenings
News

14. Rene Modery
www.modery.net
Information Capture Challenges rene@modery.net
Twitter: modery
Challenge:
The company doesn’t keep a log
of all defects and other reported
issues, negative quality trends
cannot be seen
Issues

15. Rene Modery
www.modery.net
Information Capture Challenges rene@modery.net
Twitter: modery
Challenge:
Centrally manage tasks for
different people to provide better
overview
Tasks

16. Rene Modery
www.modery.net
One month later… rene@modery.net
Twitter: modery
What has improved for MY OWN BAG:
• Better information quality due to “single source of
truth documents”
– Ultimately results in higher customer satisfaction, higher
sales
• Higher awareness in both locations about events,
issues, happenings, …
– faster development of new designs & bags, less defects,
decreased cost

17. Rene Modery
www.modery.net
What’s next? What’s possible? rene@modery.net
Twitter: modery
Custom Design
Visio, Excel, Access
Collaborate with
Externals
Document Templates, Subsites, Publishing Pages,
Workflows, Business Connectivity Services, Managed
Metadata, …

18. Rene Modery
www.modery.net
Where can I get help? rene@modery.net
Twitter: modery
• Free ebook:
http://bit.ly/qS7FUu
• Community Forums:
http://community.office365.com
• SharePoint 2010 books:
SharePoint Online not too much different from
SharePoint 2010