About window explorer, creating files & folders

1. How to Open Windows
Explorer
 Double-click the My Computer icon on the
desktop.
OR
 Right-click on the
Start button.
 Select Explore
from the menu.
Basics

2. What is a file?
 A file is a piece of information which is stored
on a computer.
 A file can be something as basic as a Microsoft
Word Document to something as intricate as a
video.
Basics

3. File Name
 A file name is made up of two parts:
(1) the name of the document and (2) the file
extension.
 You may name a file anything you wish, but
you should probably name a file something you
are likely to remember later.
 Use only letters and numbers in your file
names -- Special characters like "-", "/", "&",
must be avoided in the file name.
Basics

4. File Name
 The second part of a file name is the
extension.
 In the file text.doc, the word text is the file
name and the .doc is the extension.
 A period(dot) always separates the two.
 The extension identifies what kind of a
document you have.
Basics

5. File Extensions
 Some examples of file extensions are:
 .txt : plain text
 .doc : Microsoft Word Document
 .htm or .html : Web document
 .gif , .jpg , .bmp : image
 .ppt : Power Point Presentation
 .exe : Executable
Basics

6. What is a folder?
 A folder is basically a box or container in
which files are held.
 Folders are used to group together
related files
 Folders are somewhat like drawers in a
file cabinet.
 On a computer, a folder is used to contain
all like files together, such as music in one
folder, documents in another, and so on.
Basics

7. What is a sub folder?
 Sub folders are simply folders which are
placed within another folder.
 In theory, sub folders are similar to folders
within folders in a filing cabinet.
 The cabinet is the main folder which holds
all the folders, or files, but each folder is a
sub folder and is responsible for storing
specific types of files.
 You can create sub folders within sub
folders
Basics

8. File Icons
 Your computer represents files with
icons.
 By looking at a file's icon, you can tell at
a glance what kind of file it is.
 Here are some common file icons:
 You can tell what kind of file an icon
represents by its appearance

9. Viewing Files and Folders
 There are several ways to arrange
and identify files when viewing them
in folders.
Viewing Files and Folders

10. How do I do it?
 One way:
In Windows Explorer, right-click in an area
of empty space.
 On the pop up menu, click on Arrange
Icons By and allow the sub menu to
appear.
 Choose the mode in which you want
the files and folders to be displayed.
 The mode that is currently selected will
be represented with a black dot beside
it.
 Another Way: See next slide.
Viewing Files and Folders

11. View Display Options
 Of the various view modes, all display the file/folder
name and are represented with a icon, which
corresponds to the type of file.
 In Windows Explorer, click on the down arrow as
shown below:
Viewing Files and Folders

12. File Display Options
 When a folder is open, you can access each
of the following view options on the View
menu.
 Thumbnails
 Tiles
 Filmstrip
 Icons
 List
 Details
Viewing Files and Folders

13. Arranging Files
 There are various ways of arranging files:
1. by name (alphabetically)‫‏‬
2. by size
3. by type
4. by the date modified.
Viewing Files and Folders

14. Copy and move files and
folders
 Occasionally, you might want to change where
files are stored on your computer. You might
want to move files to a different folder, for
example, or copy them to removable media
(such as CDs or memory cards) to share with
another person.
 Most people copy and move files using a
method called drag and drop. Start by opening
the folder that contains the file or folder you
want to move. Then open the folder where you
want to move it to. Position the folder windows
on the desktop so you can see the contents of
both of them.
 Next, drag the file or folder from the first
folder to the second folder. That's all there is to
it.
Copying and Moving Files and Folders

15. Copy a file or folder – 3
ways
Open Windows Explorer
1. Click the file or folder you want to copy.
 Under File and Folder Tasks, click Copy
this file or Copy this folder.
 In Copy Items, select the drive or folder
you want to copy to, and then click Copy.
 You can also copy a file or folder by right-
clicking on the file or folder and choosing
Copy.
 You can copy a file or folder by using the
Main Menu and choosing Edit, then Copy.
Copying and Moving Files and Folders

16. Copy a file or folder
 You can copy more than one file or folder
at a time.
 To select consecutive files or folders, click
the first item, press and hold down SHIFT,
and then click the last item.
 To select nonconsecutive files or folders,
press and hold down CTRL, and then click
each item.
Copying and Moving Files and Folders

17. Delete a file or folder
Click the file or folder you want to delete.
 Under File and Folder Tasks, click Delete
this file or Delete this folder.
 You can also delete files or folders by right-
clicking the file or folder and then clicking
Delete.
 To permanently delete a file, press and hold
down SHIFT and drag it to the Recycle Bin. The
item is permanently deleted and cannot be
retrieved from the Recycle Bin.
 You can also simply click on the file to be
deleted, then simply press the Delete button
on your keyboard.
Copying and Moving Files and Folders

18. Save As and Save
 There are two ways to save a file: ‘Save As’
and ‘Save’.
 ‘Save As’ is used the first time a file is being
saved and allows the user to dictate where the
file is to be saved and permits the user to give
the file a name.
 ‘Save’, which is used after the file has already
been given a name and location, is the method
that the program uses to apply changes to the
file.
 Within most applications, both ‘Save’ and ‘Save
As’ can be accessed by clicking on the File
button.
 Remember to click on Save often while
modifying a file. This way, in case something
happens (i.e. power failure) there is less chance
that any changes you have made will be lost.
Basic Skills

19. Shortcuts
 Shortcuts are a quick and easy access
links to actual programs, files, or folders.
 A shortcut is “signpost” pointing to a
frequently used program. Shortcuts are
either placed on the desktop or in a folder.
 Saves time in locating a program, since
one doesn’t have to search for it with
Windows Explorer or from the Start
Button.
Basic Skills

20. Recycle Bin
To delete or restore files in the Recycle Bin:
 On the desktop, double-click Recycle
Bin.
 Do one of the following:
 To restore an item, right-click it, and then
click Restore.
 To restore all of the items, on the Edit
menu, click Select All, and then on the
File menu, click Restore.
 To delete an item, right-click it, and then
click Delete.
 To delete all of the items, on the File
menu, click Empty Recycle Bin.
Recycle Bin