How Scrum (the most used agile approach on IT projects) has been used outside IT – in a business environment – to improve collaboration and accelerate Change Requests management on A350XWB design optimization activities. Presented on October 3, 2013 at Capgemini architecture week and on october 10, 2013 at Agile Tour Toulouse

1. Scrum outside IT for A350 XWB
Design Optimization
September 30th – October 4th

2. Disclaimer: what we won’t speak about
 A350 XWB design optimization is a key industrial Airbus asset
 Activities on this topic are confidential information
 We won’t talk about them
 We won’t answer questions about technical content on this topic

3. Who we are
Francois Kubica
Antoine Laloux
Airbus A350 XWB
Chief Engineer for Design
Optimization
Airbus A350 XWB
Mechanical installation
Scrum Product Owner
Nicolas Brechard
Olivier Flebus
Romain VALERY
BAC Engineering domain
leader
A&D Agile leader,
Agile Coach
Business Consultant,
Scrum Master

4. Drivers of A350 XWB design optimization
Accelerate
Time-tomarket
Safety First.
Technical &
industrial
feasibility
Increase
Aircraft
performance

5. Why using Scrum ?
Scrum Definition:
A framework within which
people can address
complex problems, and
productively and creatively
deliver products of the
highest possible value.
http://www.scrum.org/Scrum-Guides

6. How Scrum was introduced
 Agile awareness of involved Capgemini consultants
 Discussion with Olivier
 Clearly identified value on every idea in the portfolio
 Multiple skills required
 Collaboration is key to address transverse topics
 Presentation to Antoine
 Sponsorship from François
 Deployment into design optimization teams
 30 min “training”
 Scrum Master & Coach
 Improvement through Scrum retrospectives
What convinced you to
experiment with Scrum ?

7. Operational Context
 Scrum used outside IT ,in a business environment , as a support to
improve collaboration and accelerate Change Requests management
ICB
CCC
DELTA - 2
CCB
DELTA - 1
INIT
EVAL
Full Change Process
INVEST

8. Our approach
Ideas portfolio
14 one-day
Acceleration Sessions
in 2 years
Daily work activities
CCB
1 to 2
months
3-week
Scrum Sprints
during 6 months
Collaborative
workshops based on
ASE™ method to
accelerate Change
Requests management

9. Design optimization community & Scrum Teams
Multiple skills & roles:
•Experts from Engineering domains
•Aircraft Section leaders
•Airbus Suppliers
•…
Design Optimization
Community
(Hundreds of people)
People involved in
Acceleration Sessions
(300+ people)
Electrical
domain
Mechanical
domain
3 Scrum
Teams
(< 30 people)

10. Benefits
 Acceleration

Average CR lead time from idea to CCB (months)
5 months saved (40%)
7,5
With AS + Scrum
Average lead time to cancel a CR (months)
73% lead time reduction
to kill ideas
1,5
With AS + Scrum
12,5
Without AS & Scrum
5,5
Without AS & Scrum
0
2
4
6
8
10
12
14
0
1
2
3
4
5
 Quality / maturity
 Better insight due to variety of people involved
 Improved Change Request maturity at decision gates
 Most Change Requests passed CCB on the right first time
 Productivity
 Alignment of all involved people
 Reduced workload on Change Requests that have been killed
earlier
What benefits did you
expect ? Any reaction ?
6

11. Why it worked – Key Success Factors
 Visibility, Transparency
 Accelerations Sessions
 Visual management for Scrum
 Priorities & Focus on what matters
most (at any time)
 ~10 ideas with specific goals in every
sprint
 Continuous portfolio management
 Rhythm through iterations
 Scrum as a way to make
Acceleration Sessions sustainable
on a day-to-day basis
Would you recommend this
approach in another context ?
What key success factor
would you highlight ?

12. What could be improved
&
 How to find the right level of
preparation for the ideas portfolio ?
 How to improve collaboration
within distributed teams ?
 How to ensure key people
mobilization ?
 How to keep the “momentum” after
the session ?
 How to improve collaboration with
people outside of the Scrum team ?

13. Thank you !
Any Question ?
nicolas.brechard@capgemini.com
romain.valery@capgemini.com
olivier.flebus@capgemini.com
@olivierflebus

14. About Capgemini
With more than 125,000 people in 44 countries, Capgemini is one
of the world's foremost providers of consulting, technology and
outsourcing services. The Group reported 2012 global revenues
of EUR 10.3 billion. Together with its clients, Capgemini creates
and delivers business and technology solutions that fit their needs
and drive the results they want. A deeply multicultural
organization, Capgemini has developed its own way of working,
the Collaborative Business ExperienceTM, and draws on
Rightshore®, its worldwide delivery model.
Learn more about us at www.capgemini.com.
Rightshore® is a trademark belonging to Capgemini
www.capgemini.com
The information contained in this presentation is proprietary.
© 2013 Capgemini. All rights reserved.