Learn how to use Forms in Google Docs along with some other of the basic tools.

1. GOOGLE FORMS
by Claire Pollok

2. Free Google App
Google Forms is a one of the many free
apps available to Google Apps.

3. Application Tool for Gathering
Information
 Suggested uses:
 Registrations for Learning Camps
 Creating a survey – How may I support your home education?
 Weekly updates
 Portfolio submission questions for; Health & Career Ed; PE.
 Portfolio Date submissions

4. Google Account
First – setup a Google Account
Requires email address
Requires a password

5. Create a New Form

6. Steps...
Create a  Go to “Create New”
Form
 Choose from drop down menu
“Form”

7. Steps...
Title Form  Give the Form a title
 Include information/instructions
(e.g. Learning camp – time,
location, venue, etc...)

8. Steps...
Question  Choose question type
Type
 Textbox
 Paragraph
 Multiply choice
 Checkbox
 Choose from a list
 Scale
 Grid

9. Textbox
 Short one or two word answers (e.g. Name;
School)

10. Paragraph Questions
 Answers requiring sentences

11. Multiple Choice Question
 Choose one item from a list of given options

12. Checkbox
 Lets one pick more than one item from a list and
check the box next to the item to indicate one’s
choice.

13. Choose from a List Question
 Creates a drop down box with a list of choices.
Users can only select one choice from the list.

14. Scale Question
 Lets people rate something on a scale of one to
whatever number you would like (e.g. Rate your
enjoyment of reading fictional novels; 1 being dislike
to 5 being strongly enjoy).

15. Grid Question
 Gathers responses for a group of similar questions.
Allows one to label a few columns and create as
many rows as one likes.

16. Question Type Summary
 Textbox
 Short one or two word answers (e.g. Name; School)
 Paragraph
 Answers requiring sentences
 Multiply choice
 Choose one item from a list of given options
 Checkbox
 Lets one pick more than one item from a list, and check the box next to the item to indicate
one’s choice.
 Choose from a list
 Creates a drop down box with a list of choices. Users can only select one choice from the list.
 Scale
 Lets people rate something on a scale of one to whatever number you would like (e.g. Rate
your enjoyment of reading fictional novels; 1 being strongly dislike to 5 being highly enjoy).
 Grid
 Gathers responses for a group of similar questions. Allows one to label a few columns and
create as many rows as one likes.

17. Steps...
Required  Check “Make this a required
Field
question” to ensure recipient
completes this field
 Recipient cannot submit the form
until this question is answered

18. Steps...
Save & edit  Click done with question type
question
type  To edit the question click on the
pencil icon
 To make a copy click on “two
squares” icon
 To delete click on trash can icon

19. Steps
Arranging  Drag question in the order you wish
question
order answered.

20. Steps
Assigning  To assign section headers click on
Headers
“Add item” and choose Other;
Section Header

21. Steps...
Save!  Remember to Save form!
 If the form has been automatically
save the save option will be greyed
(faded)

22. Steps...
Arranging  To rearrange columns in
columns in
spreadsheet spreadsheet mode, click on
column header and drag to
desired position, or click column
header and then click on “Edit”
command and choose “move
column right or left”.
 Columns can be deleted under
“Edit”

23. Steps...
Navigation  To navigate from edited form to
spreadsheet go to “See responses”
– “Spreadsheet”
 To navigate from spreadsheet to
edit form go to “Form” and choose
“Edit form”

24. Steps...
View  There are two ways to view the
Published
Form published form.
 Ifin edit mode go to the bottom of the
form and click on URL link
 If in the spreadsheet mode “Form”
and choose form down option “Go to
live form”

25. Steps...
Linking form  To include the link to the published
in email
form in an email, copy and paste
the URL address from the window
of the published/live form
 In your email or flyer paste this link
 You may alternately use a hyperlink
option in your email/document/flyer

26. Steps...
Hyperlinks  There are two ways to create a
hyperlink to your form.
 InWord/Email choose the “Insert” tab
 Or highlight the word you wish to
hyperlink and then right click (PC not
Mac)

27. Steps...
Hyperlink  In the hyperlink pop up window make sure
the text (words) you wish to display are in
the “Text to display” box and the URL
address of your form is in the “Address”
box

28. Steps...
Emailing  You may choose to email the form
from Google
directly from the Google form
 To do this you will be required to
type the recipients email address

29. Steps...
Re-opening  The form will be saved in your Google
Form Docs account under Google Docs
 You must log into your Google account to
access it
 When you open the spreadsheet you may
“Edit”, “Send form”, “Go Live”, etc... From
the Form command.

30. Steps...
Summary of  To view summary of data collected
Responses
go to “Form” “Show summary of
responses”

31. Steps...
Sharing  To give access to a fellow colleague
Form
click, “Share” (top right in
spreadsheet mode), and type the
email address in the “Add people”
field.
 This will send them an invitation to
view and edit your form.
 You have the option of giving them
editing powers or not

32. Steps...
Choosing  Google gives you a number of
Theme
themes to choose
 In editing mode go to “Theme”

33. Documents
 Upload docs from Word
 Share doc with student, parent, or teacher
 Edit live with student or teacher
 Skye, create, and edit together
 Download to Word Doc

34. Upload from Word
To Upload a file in Google Docs click on
Upload and then choose Browse to find the
file on your computer.
To download file from
Google Docs click on File
> Download as > and
choose Word.

35. Presentations
 To create a presentation choose Create new
> Presentation
 Insert new slide
 Insert options include
 Textbox
 Images
 Drawings
 Videos
 Tables
 Shapes
 Play Presentation

36. Spreadsheets
 Choose Create new Spreadsheet
 Upload from Excel
 Download to Excel
 Share and edit together
 Budgets
 Registrations
 worksheets

37. HAPPY CREATING!

38. Links and videos on Google Docs
How to.
 Google doc Help page.
 Google Docs in Plain English
 Introducing a New Google Docs
 Quick Video Clips on Google Apps.