This presentation covers topics related to organizational structure, including the meaning and benefits of organizational structure, different types of structures, and factors that determine structure. It discusses concepts like the line structure, functional structure, divisional structure, and centralization vs. decentralization. The presentation is delivered by six presenters and addresses steps in designing organizational structure, including identifying activities and assigning them to groups. It also covers delegation of authority and its principles.
5. STEPS IN THE
ORGANIZATIONAL STRUCTURE
DETERMINATION, IDENTIFICATION AND
ENUMERATION OF ACTIVITIES
GROUPING AND ASSIGNING OF ACTIVITIES
DELEGATION OF AUTHORITY
6. BENEFITS OF A GOOD ORGANIZATIONAL
STRUCTURE
PROPER COORDINATION
ELIMINATS OVERLAPPING AND DUPLICATION OF WORK
FACILITATES PROMOTIONS OF PERSONNEL
AIDS IN WAGE AND SALARY ADMINISTRTION
COMMUNICATION IS EASIER
IT ENCOURAGES CREATIVITY
7. DIVISION OF LABOUR BY FUNCTIONAL
SPECIALIZATION
A WELL –DEFINED HIERARCHY OF AUTHORITY
A SYSTEM OF RULES COVERING THE DUTIES
AND RIGHTS OF ALL EMPLOYERES
A SYSTEM OF PROCEDURES FOR DEALING WITH
THE WORK SITUATIONS
IMPERSONAL RELATIONS AMONG PEOPLE
MECHANISTIC STRUCTURE
8. TASKS AND ROLES ARE LESS RIGIDLY
DEFINED
DECISION MAKING IS MORE DECENTRALIZED
THE ATMOSPHERE IS MORE COLLEGIAL
DEPARTMENTAL BOUNDARIES ARE FLEXIBLE
ORGANIC STRUCTURE
12. MANAGEMENT
by OBJECTIVES
PROCESS
CENTRAL GOAL SETTING
MANAGERS SUBORDINATE INVOLVEMENT
MATCHING GOALS AND RESOURCES
FREEDOM OF IMPLEEMENTATATION
REVIEW AND APPARISAL OF PERFORMANCE
13. ADVANTAGES
Result oriented – Detail planning – Better overall
management system
No ambiguity
Periodic evaluation
16. Delegation
of authority
Delegation is the downward transfer of formal
authority from one person to another.
It reduces the burden of chief executives by sharing
some of his duties with his immediate subordinates.
Its becomes necessary as the organization grows.
17. Principles of delegation of
authority
Functional clarity
Matching authority with responsibility
Unity of command
Principles of communications
Principles of management by exception
19. Advantages
of dELEGATION
Quick and better decision.
Motivation and moral.
Training and development.
Minimize work load of manager.
Benefit of specialization.
20. Problems
of
delegation
UNWILLINGNESS OF EXECUTIVE
Lack of time to explaining and lack of belief on subordinates
ability.
A management may lack confidence & trust in
subordinates
Lack of manager abilities to delegation
Feeling insecure with subordinates Fear of being lazy &
lack of creating the impression of “ Hardworking Executive “
21. OVERCOME OF OBSTACLES
DELEGATION TO BE COMPLETE AND CLEARLY
UNDERSTOOD
PROPER SELECTION AND TRAININGOTIV
MOTIVATION OF SUBORDINATE
TOLERANCE WITH SUBORDINATE’S MISTAKES
22.
23. Centralization
It is the situation in which the decision making power
is at the top of an organization & there is no delegation
of authority.
25. Need & its variable
Mission, Goal, Objective, of the organization
Size and complexity of the organization
Location of the target market
Competency of subordinates
Desirability of creativity in the organization
Time frame of decisions
Adequacy of communication system
Types of tasks
External factors
26. Advantages
of
centralization
It adopt & enforce uniform policies to achieve
coordination & conformity
Decision are made by the top level management
Centralization balance achieve among activities of
different department and functional areas
Management handle to equipped any emergencies & it
save time in decision making
27. Advantages
of Decentralization
It provides foundation for development of future
executives
It relives excessive work load to the top level
management
It is highly motivational for subordinates
Decentralization leads to prompt action & quick
decisions
Decentralization results in effective control over
operations and processes