Presentation given by Rotarian Ekkehard Musick from District 1800, Germany and Rotarian Kim-Sophie Feder from ROTEX, sponsored by District 1800 (Germany) and hosted in District 6540 (USA).

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Pre-Convention 2014
How to Involve RYEX Students in Rotary
Service After Their Exchange Experience
Kim Feder, Rotex 1800 & RAC
Ekkehard Musick, RC Gifhorn-Wolfsburg

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Kim-Sophie Feder
• Outbound Student to District 6540, USA in 2009/10
• Rebound
• Active Member of ROTEX 1800
•A Level Exams(Highschool)
• Student University Berlin
• RAC Berlin (applied for membership)
Ekkehard Musick
• Highschool Principal, retired
• Rotary Club Gifhorn-Wolfsburg
• RYEX Chair District 1800, District Protection Officer

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„I want to give back something to Rotary as a thank-you
for an awesome year!“

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Traditional Structure of YEX-Team on District Level
•Chairperson
• Inbound Coordinator LTEP
• Outbound Coordinator LTEP
• STEP Coordinator
LTEP at first 15 – 20 in- & outbounds
Now 60 – 70 In- & outbounds
STEP 30 – 40 Participants
 Summercamp

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Problems :
• Workload
• more important: as a Rotarian I would always be the
authoritative person in the program – how could I reach
the inbounds on a trustworthy basis?
• Will today´s youngsters turn to a person 60 plus, if they
need help?
• Will today´s youngsters turn to a person 60 plus in delicate
matters?
• Will our inbounds turn to a Rotarian, if they feel the local
Rotarians are biased against them?
• Will one of our inbounds turn to his YEO, Counsellor,
District Chair, if he has broken one of our rules, but now
needs support, help?

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An even more important problem:
In our LTEP and STEP we meet wonderful young people,
often with amazing potential. We invite them into the
Rotary family – and then we seem to forget
about them.
On club level, we might invite them for a Club meeting to
give a lively report of the exchange year in another
culture…
And after that, with the end of the school career they seem
to disappear into Rotarian No-where.

7. 7Pre-Convention 2014
Current Structure of YEX Team on District level
 Chairperson
 Outbound Coordinator A ( application, orientations, Rotary
contact till departure)
 Outbound Coordinator B ( contact during exchange, crisis
hotline, reports, rebounds)
 Inbound Coordinator
 STEP Coordinator
 President/Vice-President of Rotex 1800
 Contactperson Rotex (Rotarian)
 Rotaract Contactperson (Rotarian) plus President RAC District
 NGSE Subcommittee Chair
 Medical Advisor (24hr-Hotline during Rotary and Rotex
activities)
Senior Rotex Member: Alumni Database; Info RYLA; Yearly Meeting

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Rotex
• private organisation of former Rotary Youth exchangees
• Motivation to become a member of Rotex 1800
• give something back
• offer a helping hand
• stay in contact with the program, with Rotary

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Pre Conditions to involve Rotex in the program
• if they work with inbounds or outbounds, they do so in
the name of my district
• only ex-outbounds are accepted, who have successfully
finished their exchange year
• only ex-outbounds are accepted, who agree to follow
and administer Rotary rules
• they must know & administer our Student Protection
Policy
• close contact to District Chair; all activities with
exchangees authorized beforehand

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Training (external)
• Student Protection Policy
• First Aid
• District Guidelines Harrassment and Abuse
• Crisis Management; Communication lines
• Legal Background (Youth Protection Laws)
Additional Support by Rotary District
• Permanent membership in YEX Team District
• Financial Support ( Eurotour, Internal planning weekend,
computer)
• Insurance Coverage
• Trust, trust, trust

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Training (internal)
 understanding leadership role as a Rotex member
 group control
 authority ( how to gain and contain authority)
 Rotex handbook

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Service Activities (1)
Outbound Training Weekends
Inbound Weekends
Welcome Weekend
Christmas Weekend (with Host Country Information
Outbounds and parents)
Eurotour
Euro-Revival Weekend
Havelberg Weekend (Fun, Sport and Preparation for
District Conference)

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Service Activities (2)
Support at Rotary Activities In- and Outbounds:
 2nd District Orientation in wintry Harz Mountains
(Including Language Competence Test)
 Applicants Selection Weekend
District Conference

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Service Activities (3)
 Joint Host Parent Information Day
 Building of school-based Interact clubs (TBD)
 Training Seminar for outbounds
Do´s and Don´ts
Harrassment & Abuse
Crisis Management,
Homesickness, Computer, Fitting in, etc.
 Final District Orientation for Outbounds and
their families

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Personal outcome for Rotex members:
 increased leadership qualities
 personal growth
 new appreciation of service to Rotary and to the community
 increased knowledge of Rotary and our values
Our big challenge:
How do we keep these promising young people in our reach
until they can join Rotary?

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Rebound ROTEX Rotaract Rotarian
RYLA
NGSE
Service
Projects
Invitation to
RC Hands-
on-Projects
Intensive
Leadership
Training
Invitation to
RC Hands-
on-Projects

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Win Win Situation
Rebounds:
To return home after an amazing, forming year in the
great Rotary Family is often hurtful – together with
young Rotex people who have gone through the same
problems, we can help!
Rotary keeps contact and offers support to develop the
newly gained personal growth into long lasting positive
effects
We offer chances for service to future leaders

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Win Win Situation
Rotary International:
 The future of Rotary is guaranteed, if the younger
generations find membership in the great Rotary Family
attractive, desirable
 The future of Rotary is guaranteed, if the next generations
know our values and our ability to change lives and if they
find this interesting
 If we look at membership growth and containment, we
should not overlook the grand potential in the group of
promising former exchangees

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20. Groups 1-8 E Millenium Room 2/3 (Level 4)
Groups 9-12 E Millenium Room 1/3 (Level 4)
Groups 13-16 E Legends (Level 5)
Groups 17-20 E Champions (Level 5)
MEETING LOCATIONS FOR SMALL GROUP DISCUSSIONS