1. Joining/Acceptance Letter Formatted BY: S QAISAR SHAH
What is Joining/Acceptance Letter?
A letter from the applicant indicating his wiliness to accept the job is offered by an employer. It may
include an acknowledgement of having appointment letter also. Even if you have accepted a job over
the phone, it’s a good idea to write a job acceptance letter to confirm the details of employment and
to formally accept the job offer.
An appointment letter/verbal appointment would typically include the following:
A thank you for the candidate’s interest in the job.
Why the candidate is qualified for the position.
Deadline of the offer.
What the candidate should do if s/he have any question(s).
Their offer details including salary and other benefits.
How to write?
Address the letter to the person who offered you the position including your contact information. Make
sure that your letter is well written and does not contain typos or grammatical errors. Even though
you already have been offered the job, you want to make sure all your correspondence is professional.
Sample Joining/Acceptance Letter
This is a sample acceptance letter to give you an idea on how to write your own letter. The phrases
are in capital letters, italic and surrounded by third brackets ‘[]’ should be replaced by your own
information.
[DATE]
[EMPLOYER NAME],
[EMPLOYER POSITION],
[DEPARTMENT NAME],
[COMPANY NAME],
[COMPANY ADDRESS]
Subject: Joining /Acceptance Letter
Dear Mr./Mrs. [EMPLOYER NAME],
I am pleased to accept your offer and I have honor to inform you that I am joining the company from
[JOINING DATE] as a/an [POSITION NAME] in respect to your appointment letter dated
[APPOINTMENT LETTER ISSUE DATE], Ref no. [APPOINTMENT LETTER REFERENCE NO]. As we
discussed, my starting salary will be [SALARY AMOUNT]. I understand and accept the conditions of
employment that you explained in your appointment letter.
The position is ideally suited to my educational background and interests. I confidently feel that I can
make a significant contribution to your company, and I am grateful for the opportunity you have given
me. I humbly request you to accept my joining/acceptance letter.
Regards,
[YOUR SIGNATURE]
[YOUR NAME]
[YOUR CONTACT INFORMATION]