1. Intro to the WC/FC Team Registration Info The a/v guys Money saving tips WC/FC conference changes Meeting Planning on a Dime Sarah Mintz Conference Management Ext. 1450
3. Kim Harmon Sarah Mintz Conference Director All Knowing Programming Speakers General Session CME and Special Events Conference Logistics Hotel contact-sleeping rooms Food/Bev Audio/Visual Finances All Knowing On-site crazy woman You have questions, we have answers.
4. Sara Regalado Landen David Regalado TMA Building Logistics On-site at TMA building TexMed Director Proud Mom Conference Staff
5. La’Shauna Maxwell Derrick & Danny Registration Guru On-site go-to gal Whoever you’re looking for, La’Shauna can hunt down Conference Staff TMA Building All things A/V AT&T Center A little different: No TMA LCD projectors
6. When in Doubt, Just ask Mintz Questions on Who to Question?
16. Event Spec Sheets rePORTSroOM Food and Beverage Website Chain, Chain, Change will do you (and your budget) good.
17. Why I live & die by Event Specs In a nutshell: 95 Meetings in 1.5 days! They are the nuts/bolts of your meeting Take your time when filling them out—it will pay off on-site I place meetings based on what A/V is in each room—saving you $$! The sooner I know about changes, the better for everyone! Cmte Chair TMA Staff Mintz Hotel CSM Manager Line Staff During crunch time, even hours can make a difference Please let me know ASAP when a new meeting might possibly be somewhat rumored to be thought about.
18. Reports Room Located next door to Registration on the 2nd Level Copy/Fax Machine Available; Large printing jobs at TMA Rooms 208/209Reports Room Rooms 212/214A/V & Exhibitor Storage Rooms 210/211Meeting Lounge for Chair/TMA Staff
20. Group Meals and Breaks AT&T Center offers low cost group dining options Reminder: We’re at the AT&T Center for the next 2 years Breakfast Breaks & Midday snacks will be served in a common area outside meeting rooms What is this going to look like? …I’m glad you asked.
21.
22.
23. Group Meals and Breaks Breakfast Break Example: AM HOT: Breakfast Tacos w/ Salsa Seasonal Hand Fruit Sliced Fruit Yogurt, Granola Hard Boiled Eggs Peanut Butter Sour Cream Coffee Cake Blueberry Muffins Croissants w/ Assorted Jellies Assorted Sodas & Juices Coffee & Tea Service How is this going to save me money? …I’m glad you asked.
24.
25.
26. New F&B Format Saves you Time! If you are just serving a break, all I need is your guarantee No more 1.3879 gallons of $70 coffee If you are serving a meal, I need your guarantee and pick one: ($) Boxed Lunch-Served just outside your meeting room ($$) Tejas Dining room-Restaurant style dining (Level 2) To-Go boxes will be available at the front Great Vegetarian options (per survey) ($$$) Group Buffet Meal-Central Location on every level Great News! Now available in Tiered Classrooms No more $80 small group fees (Spent $1,100 at FC)
27. Guarantee Email Good Afternoon, If you have food and beverage scheduled with your meeting at Winter Conference, send me your Final Guarantees by 5pm on Thursday, 1/20/11. Meeting Name = Committee on Committees Date of Meeting = 1/29/2011 Guarantee = 15 Meal: __ BREAK ___ BOXED MEAL _15_ TEJAS DINING ___ BUFFET Vegetarian Requests/Special Dietary Needs = 3 As always, please feel free to contact me with any questions or concerns, Sarah Mintz Meeting and Event Planner Conference Management Texas Medical Association 401 West 15th St Austin, TX 78701 (800)880-1300, Ext. 1450 It’s time to renew your TMA and CMS memberships! http://renew.texmed.org
28. I know you’ll have questions…just ask. This applies to all TMA meetings at Fall/Winter Conference Meetings in conjunction with TMA (TMAIT, TMAF, TEXPAC, CMS Leadership, ICWS) are welcome to join in on the savings! TMA Building meetings will have the same F&B format as before This does not apply to TexMed 2011 We want your feedback—please don’t knock it until you try it!
29. I love my job I really enjoy working with TMA Staff I realize that you don’t eat/sleep/breathe conferences like I do Thank you for coming today and for all your hard work! For the Record:
Notas del editor
Born Oct. 27, 8lbs, 13 oz, 21 inches
We are implementing a new food and beverage format for Winter Conference—Group breaks and meals that are placed in a common area.