1. www.schoolsbuyingclub.com CASE STUDY
SPOTLIGHT ON
PHOTOCOPIERS
We’ve walked schools
through the complicated
Large Academy saves 18% on
technical detail of reprographics spend
contracts.
Photocopier and MFD contracts can be The multi function devices at this academy able to further enhance the information, which
incredibly complex while also incredibly were at the end of their working life, but the they received by introducing more proactive
diverse in terms of what is and isn’t type of equipment which they were using was reporting measures.
included in the price. Beware of still appropriate. We were asked to review and
additional costs which can be incurred enhance the current service and also to reduce Lastly, as part of the new contract, ongoing
for example, should you go over your costs where possible. support was also enhanced by the introduction
printing quota. We can negotiate the of a Managed Service for the school’s printers
As part of our service, we helped the school to and MFDs, which included proactive device
best value deals which may not look the
select machines which would provide monitoring and a transparent performance
cheapest on first glance but on inspection
improved reliability and functionality - for review process. We also helped to reduce the
of the small print, may result in significant
example by recommending multi functional burden of support on the school’s IT
savings…
devices (MFDs) with features such as ‘scan to department, for printers especially, by bringing
email’ and ‘scan to folder’. Another key factor
in a third party service provider.
was that all of the new devices had printing
capability, which in turn reduced the school’s This resulted in savings of £10,900 per
previous reliance on photocopying. annum, a cost reduction of around 18%, whilst
also supporting staff more effectively through
In addition, colour printing was better
managed because the only two colour printers the delivery of new and more productive
in the fleet were placed in the print rooms and equipment. These savings were achieved
access to these was more tightly controlled, thanks to a new contract, which was based on
which also helped to reduce costs. We also a compliant operating lease, as well as a
identified areas where there were simply too number of changes to the entire reprographics
many printers and consolidated these by estate.
around 12%. We achieved all of this whilst running a
One of the main issues which we identified complete tender process for the school, which
with the school’s previous provider was a lack complied with their financial regulations and
of management reporting. We were therefore EU Procurement Regulations.
Contact us
Schools’ Buying Club
Lower Ground Floor, Eastgate,
3 Castle Street, Manchester M3 4LZ
Telephone: 0845 257 7050
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